Overview
Events and tasks can be set up to display a
popup reminder. An
example popup reminder is shown below.

To enable a popup reminder, check the "Show a popup reminder"
box in the list of available actions on the
Event Editor or
Task Editor window.
This will enable the popup reminder options to be viewed or
modified as described below. There are two tabs for configuring
the popup reminder settings. The "When" tab enables
scheduling of when the popup reminder should appear. The
"Content" tab enables selection of what the popup reminder
should contain.

Popup Reminder Settings - When
Before Event Start / Before Task Due

- You can specify the amount of time before the event or
task that
the popup reminder window should be first displayed.
- The time can be between 0 minutes and 6 months before
the event starting time or task due date.
- The value can be typed in or selected from a drop-down
list. When typing in a value, the number must come
first, followed by a space and then the unit of time (minutes,
hours, days, weeks, or months). Example: "1.5
hours".
- Enter a negative value to make the reminder appear
after the event or task start. For example "-1 hour"
will make the reminder appear at 1 hour after the start
time.
At Specified Date/Time
If you prefer to specify an exact date and time for the
reminder to appear, you can use these fields. Any changes
made here will automatically adjust the "Before event start"
value, and vice versa. The values can be selected using the
drop-down button or typed in with the keyboard.

Before Event End / Before Task Due
A secondary reminder can be displayed based on when the
event ends or the task is due. For example, if you have an
appointment to have your dog groomed, the first reminder
would be for dropping your dog off at the groomer and the
second reminder would be for picking up your dog later in
the day. Rather than defining two events to get two
reminders, a single event with starting and ending times
could be used.

Reminder Sharing
Reminder sharing options will be displayed if the reminder is
associated with an event
belonging to a calendar that is published or shared over your
local network. These options enable you to choose whom should see
the reminder. You can also choose to not have the reminder shown
to yourself.

- Use the "Show reminder to event creator" checkbox to
control whether you want to see a reminder for this event.
For example, if the event is being delegated, you might not want to see a reminder for it.
- Use the "Share reminder"'
checkbox to enable other people to see the reminder.
When checked, two additional options will be displayed for
tailoring how the reminder will be shared.
- To show the reminder to everyone that is sharing the
same calendar, select
the "Show reminder to everyone" option.
- To show the reminder to certain people based on
their Windows user login name, select the "Show reminder to
user names" option. A text box will be displayed where the
user names can be entered. Separate the user names with
spaces or commas.
Popup Reminder Settings - Content
Show a Picture
- If you would like a picture to be included in the
popup reminder window,
check the "Show a picture" box and then select a picture to
be included.
- The path to the picture can either be typed in, or you
can select the "..." button to browse for a picture.
- You can click the drop-down arrow to access a list of
recently used pictures.
- Note that when a picture is displayed, you can also
include music with the reminder, but not a video or web
page.
Play Media

- If you would like a wav file, song, or video to play in the
popup reminder window, check the "Play media" box and then select a media file to be included.
- The path to the media can either be typed in, or you
can select the "..." button to browse for a media
file.
- You can click the drop-down arrow to access a list of
recently used media files.
- Supported audio file types end with extensions wav, mp3,
and wma.
- Supported video file types end with extensions wmv and
mpg.
- Note that when a video is selected to display with the
reminder, you will be unable to also select a picture or web
page.
- You can control how many times playback of the media
file is repeated by using the drop-down list to the right of
the media filename. For example, to play the file only once,
select the "Play once" option. To repeat playback until the
reminder is snoozed or dismissed, select the "Play
unlimited" option.
Play Voice Reminder
When the "Play voice reminder" option is used, a text-to-speech
voice will recite the associated reminder text, and repeat
the specified number of times or until the reminder is
snoozed/dismissed. This can be useful if you're often away
from your desk, but within hearing distance. When the
reminder appears, the computer will recite the reminder, so
you won't need to look at your monitor to find out what the
reminder is about. By default, the voice reminder will state
the name of the event/task and when it is scheduled to
begin. A voice template can be used to customize the recited
text. A number of dynamic tags are also provided. For
example, when the template includes a tag of [Description],
any text entered on the Description tab will be recited. The
default template can be specified in the Event Defaults tab
of the Calendar
Properties window.

Display Web Page
- If you would like to include a web page in the
popup
reminder window, check the "Display web page" box and then
select a URL to be included.
- The URL can either be typed in, or you can select the
"..." button to browse to your Favorites.
- You can click the drop-down arrow to access a list of
recently used URLs.
- Note that when a web page is selected to display with
the reminder, you will be unable to also select a picture.
Show the Event/Task Details and Links
-
If you would like to include the
event description or task details in the popup reminder
window, check the "Show the event description" or "Show the
task details" box.
-
For events, the text, links, and
pictures entered on the Description tab of the
Event Editor will be
included in the
popup
reminder window.
-
For tasks, the text, links, and
pictures entered on the Details tab of the
Task Editor will be
included in the
popup
reminder window.
-
Links entered on the Links tab will be included in the popup
reminder window.
-
Files attached on the Files tab will be included in the popup
reminder window.
Preview
- You can preview what the
popup reminder window will look like by clicking the Preview button.
- You can use the preview to test that your media files
will play or that the web page URL has been correctly
entered.
- An example preview is shown below. In this
example, the "Show the event details and links" option was
used.
