Show a Desktop Alert


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Events and tasks can be set up to display a desktop alert reminder type. Desktop alerts will display in a small window in the lower right corner of the screen, similar to the alert that some email programs show when a new email arrives. An example desktop alert is shown below.

An example desktop alert reminder.

To enable a desktop alert reminder, check the "Show a desktop alert" box in the list of available actions on the Event Editor or Task Editor window. This will allow the desktop alert options to be viewed or modified as described below. There are two tabs for configuring the desktop alert settings. The "When" tab allows scheduling of when the desktop alert should appear. The "Content" tab allows selection of what the desktop alert should contain.

Desktop alert options can be specified in the event editor. 

Desktop Alert Settings - When

Before Event Start / Before Task Due

You can specify how long before the event start the desktop alert should be shown. 

At Specified Date/Time

If you prefer to specify an exact date and time for the reminder to appear, you can use these fields. Any changes made here will automatically adjust the "Before event start" value, and vice versa. The values can be selected using the drop-down button or typed in with the keyboard.

Before Event End / Before Task Due

A secondary reminder can be displayed based on when the event ends or the task is due. For example, if you have an appointment to have your dog groomed, the first reminder would be for dropping your dog off at the groomer and the second reminder would be for picking up your dog later in the day. Rather than defining two events to get two reminders, a single event with starting and ending times could be used.

Automatically Snooze

Desktop alerts can be automatically snoozed.

Reminder Sharing

Reminder sharing options will be displayed if the reminder is associated with an event belonging to a calendar that is shared or published. These options allow you to choose whom should see the reminder. You can also choose to not have the reminder shown to yourself.

When a calendar is shared, additional reminder sharing options will become available.

Desktop Alert Settings - Content

Play a Sound

You can select a sound to play when the desktop alert is displayed.

Play Voice Reminder

When the "Play voice reminder" option is used, a text-to-speech voice will recite the associated reminder text, and repeat the specified number of times or until the reminder is snoozed/dismissed. This can be useful if you're often away from your desk, but within hearing distance. When the reminder appears, the computer will recite the reminder, so you won't need to look at your monitor to find out what the reminder is about. By default, the voice reminder will state the name of the event/task and when it is scheduled to begin. A voice template can be used to customize the recited text. A number of dynamic tags are also provided. For example, when the template includes a tag of [Description], any text entered on the Description tab will be recited. The default template can be specified in the Event Defaults tab of the Calendar Properties window.

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If you have questions that aren't answered here, you can reach our support team at If you're using VueMinder Ultimate you'll have our top priority. Otherwise, we'll reply as soon as all VueMinder Ultimate requests have been completed (and always within 1 business day).


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