Note List


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How to get here...

  • Click the "Notes" tab on the main window.
  • Click the "Notes" command in the Go menu..
  • Press Ctrl+8.


The Note List displays a list of notes that are pinned to dates within a specified range. Notes that are not pinned to dates will also be listed. The Note List also shows search results. To open a note in the Note Editor, double-click its row.

The note list with some example notes displayed.

Date Range

The displayed date range can be adjusted by selecting a pre-defined range from the date range drop-down list, or by manually entering a start and end date. Notes that are not pinned to dates will always be listed, regardless of the specified date range. The following pre-defined date ranges can be selected:

Changing Row Height

Row heights can be adjusted to allow more of the note text to be visible. All rows will have the same height. To adjust the row height, click the row border on the left side and drag up or down. After releasing the mouse, all rows will be sized to the new height.


The displayed columns can be customized by clicking the List button and selecting columns from the Columns submenu, or by right-clicking the column header. A list of columns will be displayed where columns can be toggled on or off. Columns that are displayed will have checkmarks.

Columns can be displayed or hidden for notes.

The following columns can be displayed:

Changing the Column Order

You can adjust the column order by clicking a column header and dragging that header to a different location. An arrow will display indicating where the column will be positioned. The column order is saved whenever it is changed, so the next time VueMinder starts, the column order will match what was most recently defined.

Searching for Notes

To search for notes within the currently selected date range, type the desired search term in the Search box and press the Enter key. Previous search terms can also be selected from a drop-down list in the Search box. After commanding the search, a tab will be added at the bottom of the list, and the list will update to show only the notes (if any) that were found containing the search words.
Search results will be displayed within a tab in the Note List.`

You can command multiple searches, and each search will be added as a separate tab. The searched date range can also be adjusted via the date range controls, and the search will be automatically refreshed to show notes within the new date range. To remove a search tab, click the tab's X button to close it. If all search tabs are closed, the full note list will be displayed. You can also click the red X in the search box to instantly clear all previous search results and return to the full list.

Multiple search tabs can be displayed. To close a search tab, click its X button.

Filtering Columns

Each column header contains a filtering icon. If the column is not being filtered, the icon will display as an empty filter or funnel. When filtering is active, the icon will change to be filled in. When the filtering icon is clicked, you can choose to filter rows based on the content of the column.

Note, this filtering is independent of any filtering performed in the Calendar Items area. Those filters take priority over the filtering in the Note List.

Rows can be filtered.

Basic Filtering

The following filtering selections are available. Uncheck an item to filter it.

Advanced Filtering

Advanced filters can be specified by expanding the Text Filters menu. Selecting any of these advanced filtering commands will result in a filtering dialog being displayed, where one or more custom filtering conditions can be specified. Use the Operator and Operand values to define the filter. Click the "Add Condition" button to make a compound filter. In the example below, the Category column is being filtered to only show rows with calendars containing the word "Holidays". After you're satisfied with the filtering condition(s), click the OK button to apply the filter.
Custom filters allow practically any filtering condition to be specified.

After a column is filtered, its icon will change to be solid, as shown in the example below. Multiple columns can be filtered at the same time. To clear the filter, click the filter icon and select the "All" option.

After a filter condition has been specified, the rows will be filtered and the filter icon will change to solid.

Saving and Loading Filters

The currently applied filter can be saved to a file, or a previously saved filter can be loaded and applied. The saved or loaded filters will apply to all columns, so whether you have a simple filter on one column, or complex custom filters on multiple columns, the complete filtering criteria will be saved or loaded. To reset the filter back to the factory default, click the Reset Filter command.

Filters can be saved or loaded from files.

Refreshing the List

In most cases, the note list will automatically refresh. However, there may be some isolated cases where the list doesn't refresh. In those cases, you can force the list to refresh by clicking the List button and then clicking the "Refresh List" command in the drop-down menu.

Export List

The contents of the current list can be exported to a Microsoft Excel formatted (.xls) file by clicking List button and selecting the Export to Excel command.

The current list can be exported to a Microsoft Excel file.

The current list will be exported to the specified file name. If the file already exists, you will be prompted to overwrite it. If you have Microsoft Excel or another program capable of opening Microsoft Excel formatted files, you can choose to view the exported file after the export has been completed.

After the export has been completed, you can choose to open the exported spreadsheet.

This is an example of how the exported list appears when opened in Microsoft Excel 2010. Note the first column is the Complete column. If a row is checked in the list, its Completed value will export as TRUE.

This is an example exported list that is displayed in Microsoft Excel 2010.

Context Menu

When a note row is right-clicked, a context menu will display. The available commands are the same as the commands accessible from the right-click context menu of the Calendar View, and are explained in more detail there.

Right clicking a row in the Note List will result in a context menu being displayed.

When clicking an empty row, the same menu that appears when the List button is clicked (in the upper-right corner of the Note List) will be shown. This menu enables filters to be saved/loaded or the list exported to Excel. These operations are described above.

A context menu is displayed when clicking an empty row.


Contact Us

If you have questions that aren't answered here, you can reach our support team at If you're using VueMinder Ultimate you'll have our top priority. Otherwise, we'll reply as soon as all VueMinder Ultimate requests have been completed (and always within 1 business day).


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