Contents
- Introduction
- Adding data from other sources
- Configuring settings and options
- Working with menus and toolbars
- Viewing calendar data
- Viewing reminders
- Configuring reminders
- Working with calendar data
- Working with contact data
- Linking items and attaching files
- Searching for data
- Printing
- Transferring and backing up data
- Exporting and publishing data
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How to get here...
- Open the main window.
The main toolbar will be displayed along the top edge,
below the main menu.
- If you don't see the main toolbar, right-click the main menu and check the
"Main Toolbar" option in the popup menu.
Main Toolbar Commands
The Main Toolbar provides button shortcuts to commands that are also available from
the various submenus of the
Main Menu. It can be customized by
using the Customize Menus and Keyboard command on the
Tools menu, and dragging desired
command shortcuts to the toolbar.

1. New...
The New button expands into a submenu of commands for
creating new items.

New Calendar
- After selecting this command, a new event calendar will be
created. The
Calendar Properties window will be displayed. The calendar will also be added to the
Calendar List.
- Event calendars are associated with events,
meetings, and appointments. You could define multiple
event calendars for birthdays, anniversaries, work
schedules, medical appointments, scheduling rooms or
other resources, etc.
- The default keyboard shortcut is Ctrl+Shift+C.
New Task Calendar
- After selecting this command, a new task calendar will be
created. The
Task Calendar Properties window will be displayed. The calendar will also be added to the
Calendar List.
- Task calendars are associated with task items. You
could define multiple task calendars for keeping track
of different types of tasks, such as household tasks,
work tasks, etc.
New Note Calendar
- After selecting this command, a new note calendar will be
created. The
Note Calendar Properties window will be displayed. The calendar will also be added to the
Calendar List.
- Note calendars are associated with note items. You
could define multiple note calendars for keeping track
of different types of notes, such as daily journal
entries, grocery lists, recipes, memory aids, etc.
New Shared Calendar
- This command will create a new calendar shared over your
local network.
- If this is your first shared calendar, you may be
prompted to select the local server. Instructions for
configuring VueMinder Server can be found
here.
- By default, all users on the local network will have
read-only access to the shared calendar. This can be changed
on the Sharing tab of the
Calendar Properties window, which will be displayed
after selecting the Shared Calendar menu command.
New Calendar Group
- The
Calendar List enables
calendars to be grouped. This command will create a new
calendar group in the
Calendar List.
- Existing calendars can be dragged into the new calendar
group, or the group can be right-clicked to add new
calendars to it.
New Category
- This command will create a new category, which can be
used in the Category field of the
Event Editor and
Task Editor windows.
- The new category will be displayed in the
Category Editor, where the
default name and appearance can be modified.
New Event
- After selecting this command, the
Event Editor window will be displayed, where a new event can be defined.
- The default keyboard shortcut is Ctrl+N.
New Recurring Event
- After selecting this command, the
Recurrence tab of the
Event Editor window will be displayed, where a new
recurring event can be defined.
- This is the same as the "New Event" command, except the
new event will default to be recurring.
New All Day Event
- After selecting this command, the
Event Editor window will be displayed, where a new
all-day event can be defined.
- This is the same as the "New Event" command, except the
new event will default to being all-day.
New Event For Contact
- After selecting this command, a
Select Contact(s) window will
appear, where one or more contacts can be selected for
linking to a new event.
- After selecting a contact, the
Event Editor window
will appear, enabling the details of the event to
be entered. The associated contact(s) will be listed on
the Links tab.
New Meeting Request
- This command will initiate a new meeting request. The
Attendees tab of the Event Editor
window will be displayed, where contacts, distribution
lists, or groups of contacts can be selected.
- After the meeting request has been defined, it will be
sent via email to the selected attendees.
- If the meeting request is later changed or deleted, an
updated email can be sent to the same recipients.
New Task
- After selecting this command, the
Task Editor window will be displayed, where a new task can be defined.
- Tasks are displayed in the Task List.
- The default keyboard shortcut is Ctrl+Shift+T.
New Note
- This command will cause the
Note Editor window to be displayed, where a new note can
be written.
- The note will default to being pinned to the first date
selected in the Calendar View
or Navigation Pane.
- The default keyboard shortcut is Ctrl+Shift+N.
New Contact
- This command will cause the
Contact Editor window to be displayed, where a new
contact can be defined.
- The new contact's File As value must be unique,
otherwise the changes will overwrite the existing contact
having the same File As value.
- Contacts can be selected as recipients for email
reminders, text message reminders, and meeting requests.
They can also be added to
distribution lists.
New Distribution List
- This command will cause the
Distribution List
Editor window to be displayed, where contacts can be
added to a new distribution list.
- Distribution lists can be selected for email reminders,
text message reminders, and meeting requests.
2. New Event
- After selecting this command, the
Event Editor window will be displayed, where a new event can be defined.
- The default keyboard shortcut is Ctrl+N.
3. New Event For Contact
- After selecting this command, a
Select Contact(s) window will
appear, where one or more contacts can be selected for
linking to a new event.
- After selecting a contact, the
Event Editor window
will appear, enabling the details of the event to
be entered. The associated contact(s) will be listed on
the Links tab.
4. New Meeting Request
- This command will initiate a new meeting request. The
Attendees tab of the Event Editor
window will be displayed, where contacts, distribution
lists, or groups of contacts can be selected.
- After the meeting request has been defined, it will be
sent via email to the selected attendees.
- If the meeting request is later changed or deleted, an
updated email can be sent to the same recipients.
5. New Task
- After selecting this command, the
Task Editor window will be displayed, where a new task can be defined.
- Tasks are displayed in the Task List.
- The default keyboard shortcut is Ctrl+Shift+T.
6. New Note
- This command will cause the
Note Editor window to be displayed, where a new note can
be written.
- The note will default to being pinned to the first date
selected in the Calendar View
or Navigation Pane.
- The default keyboard shortcut is Ctrl+Shift+N.
7. New Contact
- This command will cause the
Contact Editor window to be displayed, where a new
contact can be defined.
- The new contact's File As value must be unique,
otherwise the changes will overwrite the existing contact
having the same File As value.
- Contacts can be selected as recipients for email
reminders, text message reminders, and meeting requests.
They can also be added to
distribution lists.
8. Delete
- This command will delete the selected
item, which could be a calendar, event, task, note, contact,
category, priority, location, etc.
- Before the item is deleted, you will be prompted to confirm the deletion.
- The keyboard shortcut for deleting an item is the Delete key.
- When deleting a category, priority, or location, any
existing events, tasks, or notes associated with the deleted item
will be updated to remove the association.
9. Undo
This command will undo the most recent operation. The exact
operation will be included as part of the Undo command's caption
(example: Undo Delete Event). After undoing an operation, the
next recent operation will be associated with the Undo command. There is no limit to the number of operations that can
be added to the undo stack and associated with the Undo command.
The only time the undo stack will be cleared is when an
operation is performed, such as importing events from an
iCalendar file, that is too complex to be undone. The following
are examples of operations that can be undone:
- Creating or deleting an item (calendar, event, task,
contact, category, etc.)
- Dismissing a reminder
- Snoozing a reminder
- Changing an item appearance (calendar, event, category,
etc.)
- Rescheduling an event
- Editing an event, task, note, or contact.
- Creating a new item (calendar, event, task, note,
contact, category, etc.)
- Categorizing or prioritizing an event or task
- Marking an event or task as completed
10. Search
- This command will cause the Search window to be displayed, where you can search for
events, tasks, notes, or contacts containing specified text.
- The
search results will be displayed in the List View.
- The keyboard shortcut is Ctrl+F.
11. Print
- This command will display the
Print Settings window, where
a print layout, date range, and various options can be
specified.
- A dynamic print preview can also be displayed.
It will automatically update as print settings are changed.
- After you're satisfied with the print settings, you can
continue printing from the
Print Settings window.
- The default keyboard shortcut is Ctrl+P.
12. Transfer Data to VueMinder USB
- This command enables the current data to be
transferred to the USB version of VueMinder.
- The Transfer Data to
VueMinder USB window will appear,
where the location of the USB version be specified
and the data transferred.
- The USB version has a similar command for
transferring data back to the non-USB version installed
on the local computer, enabling easy data
synchronization.
- If you don't already own the USB version, but
you do own the regular Pro or Ultimate version, you'll be eligible to
receive a substantial discount on the USB version.
13. Save as Web Page (HTML)
- This command will display the Save As Web Page window,
where one or more months can be saved to HTML web pages.
- Any filters set in the
Calendar Items area will be used when generating the
web pages. If there are calendars you don't want to
include in the HTML output, you can uncheck their names
to cause them to be hidden, prior to using the Save As
Web Page command.
- The generated web pages can be uploaded to a
website.
14. Help
- The Help command will display this help documentation.
- The keyboard shortcut is F1.
Contact Us
If you have questions that aren't answered here, you can reach our support team at support@vueminder.com. If you're using VueMinder Ultimate you'll have our top priority. Otherwise, we'll reply as soon as all VueMinder Ultimate requests have been completed (and always within 1 business day).