Main Toolbar

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Main Toolbar Commands

The Main Toolbar provides button shortcuts to commands that are also available from the various submenus of the Main Menu. It can be customized by using the Customize Menus and Keyboard command on the Tools menu, and dragging desired command shortcuts to the toolbar.

1. New...

The New button expands into a submenu of commands for creating new items.

New Calendar

• After selecting this command, a new event calendar will be created. The Calendar Properties window will be displayed. The calendar will also be added to the Calendar List.
• Event calendars are associated with events, meetings, and appointments. You could define multiple event calendars for birthdays, anniversaries, work schedules, medical appointments, scheduling rooms or other resources, etc.
• The default keyboard shortcut is Ctrl+Shift+C.

New Task Calendar

• After selecting this command, a new task calendar will be created. The Task Calendar Properties window will be displayed. The calendar will also be added to the Calendar List.
• Task calendars are associated with task items. You could define multiple task calendars for keeping track of different types of tasks, such as household tasks, work tasks, etc.

New Note Calendar

• After selecting this command, a new note calendar will be created. The Note Calendar Properties window will be displayed. The calendar will also be added to the Calendar List.
• Note calendars are associated with note items. You could define multiple note calendars for keeping track of different types of notes, such as daily journal entries, grocery lists, recipes, memory aids, etc.

New Shared Calendar

• This command will create a new calendar shared over your local network.
• If this is your first shared calendar, you may be prompted to select the local server. Instructions for configuring VueMinder Server can be found here.
• By default, all users on the local network will have read-only access to the shared calendar. This can be changed on the Sharing tab of the Calendar Properties window, which will be displayed after selecting the Shared Calendar menu command.

New Calendar Group

• The Calendar List enables calendars to be grouped. This command will create a new calendar group in the Calendar List.
• Existing calendars can be dragged into the new calendar group, or the group can be right-clicked to add new calendars to it.

New Category

• This command will create a new category, which can be used in the Category field of the Event Editor and Task Editor windows.
• The new category will be displayed in the Category Editor, where the default name and appearance can be modified.

New Event

• After selecting this command, the Event Editor window will be displayed, where a new event can be defined.
• The default keyboard shortcut is Ctrl+N.

New Recurring Event

• After selecting this command, the Recurrence tab of the Event Editor window will be displayed, where a new recurring event can be defined.
• This is the same as the "New Event" command, except the new event will default to be recurring.

New All Day Event

• After selecting this command, the Event Editor window will be displayed, where a new all-day event can be defined.
• This is the same as the "New Event" command, except the new event will default to being all-day.

New Event For Contact

• After selecting this command, a Select Contact(s) window will appear, where one or more contacts can be selected for linking to a new event.
• After selecting a contact, the Event Editor window will appear, enabling the details of the event to be entered. The associated contact(s) will be listed on the Links tab.

New Meeting Request

• This command will initiate a new meeting request. The Attendees tab of the Event Editor window will be displayed, where contacts, distribution lists, or groups of contacts can be selected.
• After the meeting request has been defined, it will be sent via email to the selected attendees.
• If the meeting request is later changed or deleted, an updated email can be sent to the same recipients.

New Task

• After selecting this command, the Task Editor window will be displayed, where a new task can be defined.
• Tasks are displayed in the Task List.
• The default keyboard shortcut is Ctrl+Shift+T.

New Note

• This command will cause the Note Editor window to be displayed, where a new note can be written.
• The note will default to being pinned to the first date selected in the Calendar View or Navigation Pane.
• The default keyboard shortcut is Ctrl+Shift+N.

New Contact

• This command will cause the Contact Editor window to be displayed, where a new contact can be defined.
• The new contact's File As value must be unique, otherwise the changes will overwrite the existing contact having the same File As value.
• Contacts can be selected as recipients for email reminders, text message reminders, and meeting requests. They can also be added to distribution lists.

New Distribution List

• This command will cause the Distribution List Editor window to be displayed, where contacts can be added to a new distribution list.
• Distribution lists can be selected for email reminders, text message reminders, and meeting requests.

2. New Event

• After selecting this command, the Event Editor window will be displayed, where a new event can be defined.
• The default keyboard shortcut is Ctrl+N.

3. New Event For Contact

• After selecting this command, a Select Contact(s) window will appear, where one or more contacts can be selected for linking to a new event.
• After selecting a contact, the Event Editor window will appear, enabling the details of the event to be entered. The associated contact(s) will be listed on the Links tab.

4. New Meeting Request

• This command will initiate a new meeting request. The Attendees tab of the Event Editor window will be displayed, where contacts, distribution lists, or groups of contacts can be selected.
• After the meeting request has been defined, it will be sent via email to the selected attendees.
• If the meeting request is later changed or deleted, an updated email can be sent to the same recipients.

5. New Task

• After selecting this command, the Task Editor window will be displayed, where a new task can be defined.
• Tasks are displayed in the Task List.
• The default keyboard shortcut is Ctrl+Shift+T.

6. New Note

• This command will cause the Note Editor window to be displayed, where a new note can be written.
• The note will default to being pinned to the first date selected in the Calendar View or Navigation Pane.
• The default keyboard shortcut is Ctrl+Shift+N.

7. New Contact

• This command will cause the Contact Editor window to be displayed, where a new contact can be defined.
• The new contact's File As value must be unique, otherwise the changes will overwrite the existing contact having the same File As value.
• Contacts can be selected as recipients for email reminders, text message reminders, and meeting requests. They can also be added to distribution lists.

8. Delete

• This command will delete the selected item, which could be a calendar, event, task, note, contact, category, priority, location, etc.
• Before the item is deleted, you will be prompted to confirm the deletion.
• The keyboard shortcut for deleting an item is the Delete key.
• When deleting a category, priority, or location, any existing events, tasks, or notes associated with the deleted item will be updated to remove the association.

9. Undo

This command will undo the most recent operation. The exact operation will be included as part of the Undo command's caption (example: Undo Delete Event). After undoing an operation, the next recent operation will be associated with the Undo command. There is no limit to the number of operations that can be added to the undo stack and associated with the Undo command. The only time the undo stack will be cleared is when an operation is performed, such as importing events from an iCalendar file, that is too complex to be undone. The following are examples of operations that can be undone:

• Creating or deleting an item (calendar, event, task, contact, category, etc.)
• Dismissing a reminder
• Snoozing a reminder
• Changing an item appearance (calendar, event, category, etc.)
• Rescheduling an event
• Editing an event, task, note, or contact.
• Creating a new item (calendar, event, task, note, contact, category, etc.)
• Categorizing or prioritizing an event or task
• Marking an event or task as completed

10. Search

• This command will cause the Search window to be displayed, where you can search for events, tasks, notes, or contacts containing specified text.
• The search results will be displayed in the List View.
• The keyboard shortcut is Ctrl+F.

11. Print

• This command will display the Print Settings window, where a print layout, date range, and various options can be specified.
• A dynamic print preview can also be displayed. It will automatically update as print settings are changed.
• After you're satisfied with the print settings, you can continue printing from the Print Settings window.
• The default keyboard shortcut is Ctrl+P.

12. Transfer Data to VueMinder USB

• This command enables the current data to be transferred to the USB version of VueMinder.
• The Transfer Data to VueMinder USB window will appear, where the location of the USB version be specified and the data transferred.
• The USB version has a similar command for transferring data back to the non-USB version installed on the local computer, enabling easy data synchronization.
• If you don't already own the USB version, but you do own the regular Pro or Ultimate version, you'll be eligible to receive a substantial discount on the USB version.

13. Save as Web Page (HTML)

• This command will display the Save As Web Page window, where one or more months can be saved to HTML web pages.
• Any filters set in the Calendar Items area will be used when generating the web pages. If there are calendars you don't want to include in the HTML output, you can uncheck their names to cause them to be hidden, prior to using the Save As Web Page command.
• The generated web pages can be uploaded to a website.

14. Help

• The Help command will display this help documentation.
• The keyboard shortcut is F1.