Tasks can be imported from CSV files, Microsoft
Outlook (2003 or later), Microsoft Excel (2003 or later), and
iCalendar (ics) files. After selecting the desired import
source, click the Next button. The imported tasks will
appear in the Task List. Tasks that
have due dates will also appear in the
Calendar View.
An existing tasks calendar can be selected from a drop-down list. To import into a new calendar, type in the desired calendar name. The destination calendar will become the owner of any imported tasks. After specifying the destination calendar, click the Next button.
When importing from a CSV file, a file browser will be shown,
where you can locate and select the CSV file to be imported.
After selecting a file, the window will update to list the
fields detected in the CSV file and enable those fields to be
mapped to equivalent fields in VueMinder. Some mappings will be
automatically filled in, if VueMinder recognizes the source
field name. If the source field name is not recognized and the
Ultimate version is being used, the destination field will be a
new custom field and highlighted yellow to indicate a custom
field will be created. To specify or override a field
mapping, select the desired "To" field from a drop-down list. To
remove a mapping, select the blank entry at the top of the
drop-down list. See below for a listing of supported field
names.
When you have finished specifying the field mappings, click the Next button. The task data will be imported. If tasks already exist, they will be updated instead of duplicated. After the import completes, a list of updated or added tasks will be shown.
To import from an Excel workbook, select Microsoft Excel as the source and click the Next button. The tasks need to be on the first worksheet within the workbook. Also, the first row is expected to be a header row containing field names, followed by data rows, with one task defined per row. Importing will stop after the first blank row is detected.
After clicking Next, a file browser will be shown, where you can locate and select the workbook file to be imported. After selecting a file, the window will update to list the fields detected in the workbook and enable those fields to be mapped to equivalent fields in VueMinder. Some mappings will be automatically filled in, if VueMinder recognizes the source field name. If the source field name is not recognized and the Ultimate version is being used, the destination field will be a new custom field and highlighted yellow to indicate a custom field will be created. To specify or override a field mapping, select the desired "To" field from a drop-down list. To remove a mapping, select the blank entry at the top of the drop-down list. When you have finished specifying the field mappings, click the Next button. The tasks will be imported. Existing tasks will be updated instead of duplicated. After the import completes, a list of updated or added tasks will be shown.
The following "To Fields" are supported. Most of these are optional. The only field that must be present is "Task Title". Also, since these fields might not be applicable to every task, you can leave the value blank to have the field ignored for a particular task.
Task Title – The
task title text.
Description – The task details/description
text. This is plain text, but can include HTML tags.
Category – The task category. If there are
multiple categories, separate them with semicolons. Example:
"Work; Important; Follow-up"
Calendar – The Task calendar. If not
specified, the imported task will be assigned to the
"Destination calendar" selected in the Import window.
Otherwise, this will override the selected destination
calendar.
Priority – The task priority. Example:
"High".
Due Date – The task due date. Leave blank for tasks that have no due date.
Start Time – The task starting time of day. The format
should match the date/time format used by Windows, based on your regional settings. Leave blank for tasks that don't have a starting time.
Duration – The duration of the task. It
should be formatted as "N span", where N is a number and
span is "minutes", "hours", "days", "weeks", or "months".
Example: "30 minutes".
Completion Flag – When this flag is set to a value of "X", "yes", "true", the
task will be marked as completed.
Repeat Flag – When this flag is set to a value of "X", "yes", "true", the
task will be repeating.
Repeat Upon Completion Flag – When this flag is set
to a value of "X", "yes", "true",
the task will repeat upon completion instead of original due
date. Ignored if the "Repeat Flag" isn't set.
Repeat Interval Value – The numeric value used to control how often a task should repeat. Ignored if the "Repeat Flag" isn't set.
Repeat Interval Type – The repeat interval type. Can be set to "Days", "Weeks", "Months", or "Years". Ignored if the "Repeat Flag" isn't set.
To import from Outlook, select Outlook as the source and click the Next button.
After clicking Next, the import process will begin. Depending on the number of tasks stored in Outlook, this could take between a few seconds to several minutes. After the import is completed, a list of updated or added tasks will be shown.
To import from an ics file, select "iCalendar (ICS) File" as the source and click the Next button.
After clicking Next, a file browser will be shown, where you can locate and select the ICS file to be imported. The ICS file will be processed to import any VTODO entries. Many ICS files don't contain VTODO entries, so those will need to be imported as events. A summary of the imported tasks will be shown when the import is completed.
If you have questions that aren't answered here, you can reach our support team at support@vueminder.com. If you're using VueMinder Ultimate you'll have our top priority. Otherwise, we'll reply as soon as all VueMinder Ultimate requests have been completed (and always within 1 business day).
