Email Settings

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Overview

The Email Settings tab of the Options Window enables you to specify your email settings. These settings are used by VueMinder when sending email reminders. These settings might also be required for sending text message reminders, depending on your SMS service. In addition, these settings are used when sending meeting requests and responses.

A button is provided at the bottom of the window for testing your settings. One very common problem sending email is caused by firewall or security software that blocks VueMinder from transmitting email. If you encounter any problems, and you're sure the specified settings are correct, try adding an exception for "vueminder.exe" to your security software.

Email Provider

There are two options for the email provider.

• The default is to use your current email provider, which requires a compatible SMTP server. Yahoo Mail, Windows Live, Google Mail, and most ISPs provide compatible SMTP servers for sending email reminders. However, there are some email providers, such as AOL, that do not have compatible SMTP servers.
• If your email provider doesn't offer an compatible SMTP server, or if you're confused about the values that should be entered, a simpler option would be to use the web-based email service, which only requires a username and password. Email reminders sent using the web-based service are reasonably priced, usually 1 cent ($0.01 USD) per email reminder. Signup is free and there is an option to pay as you go, instead of being locked into a monthly contract. 
  

Web-Based Email Service

To use the web-based email service, click the option at the top of the window. The window will update as shown below, simplifying the setup of email reminders. If you don't have an account, you can request one here.

User Information

• The name you enter here will be the name displayed in the "From" line in email reminders.
• The email address will be the address that email reminders are sent to when sent to yourself. It will also be the reply-to address when email reminders are sent to other recipients.
• If your entered email address is using a common email provider recognized by the program, such as gmail.com, the server and port information will be automatically filled in.

Account Information

• Enter your username and password here. If this is a new account, you should receive your login information within a few minutes of creating the account.
• The username does not need to match the email address entered in the User Information section. For example, you business could have a common account that all employees use.
• Additional credits can be purchased at any time by clicking the "Buy Credits" button. The current balance will be shown, and you'll receive an email when your credit balance approaches 0.
  
  

SMTP Email Provider

User Information

• The name you enter here will be the name displayed in the "From" line in email reminders.
• The email address will be the address that email reminders are sent to when sent to yourself. It will also be the reply-to address when email reminders are sent to other recipients.
• If your entered email address is using a common email provider recognized by the program, such as gmail.com, the server and port information will be automatically filled in.

Server and Login Information

• Depending on your email provider, these settings will vary. If you're not sure what settings to use, check with your email provider or contact VueSoft support.
• Your outbound SMTP mail server needs to be specified.
• The server port can also be specified. This is usually 25, 465, or 587.
• If you email server requires a username and password (most do), the "Server requires authentication" box should be checked. Enter the user name and password that you use to connect to your mail server. The password will be saved locally using 256-bit encryption.
• If a user name and password are not required, uncheck the "Server requires authentication box".
• If your email server supports or requires SSL, check the "Use SSL" box. This increases the level of security when VueMinder sends email. Note, this usually requires port 465 or 587.
  
  

Send a Test Email

After your enter or modify your email settings, it's advised that you send a test email to ensure VueMinder will be able to correctly send email and text message reminders. Click the "Send a Test Email" to initiate the test. If VueMinder successfully connects to the email server and commands an email to be transmitted, you'll see the following message:

Wait a few minutes, and then check your inbox. You'll see a message with subject "VueMinder Test Email", similar to this:

If you don't receive this message after waiting several minutes, double-check your settings to ensure they are correct.