Edit Menu

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Overview

The Edit menu provides a variety of commands for editing selected items. The available commands will vary depending on the current selection. It also provides commands for undoing most operations, including the snoozing/dismissal of reminders or deletion of items.

Edit Menu Commands - Selection Independent

Regardless of the current selection, the following commands will always be available on the Edit Menu...

Undo

This command will undo the most recent operation. The exact operation will be included as part of the Undo command's caption (example: Undo Delete Event). After undoing an operation, the next recent operation will be associated with the Undo command. There is no limit to the number of operations that can be added to the undo stack and associated with the Undo command. The only time the undo stack will be cleared is when an operation is performed, such as importing events from an iCalendar file, that is too complex to be undone. The following are examples of operations that can be undone:

• Creating or deleting an item (calendar, event, task, contact, category, etc.)
• Dismissing a reminder
• Snoozing a reminder
• Changing an item appearance (calendar, event, category, etc.)
• Rescheduling an event
• Editing an event, task, note, or contact.
• Creating a new item (calendar, event, task, note, contact, category, etc.)
• Categorizing or prioritizing an event or task
• Marking an event or task as completed

Day Background

This expands into a submenu providing commands for setting a background color or image on the active or selected date(s) in the Month view. A command is also provided for clearing any existing backgrounds. These commands are also available on the Edit menu. For more information, see the Day Background documentation.

Search

This command will cause the Search window to be displayed, where you can search for events, tasks, notes, or contacts containing specified text. The search results will be displayed in the List View. The keyboard shortcut is Ctrl+F.

Edit Menu Commands - Calendar, Category, Priority, or Location Selected

When a calendar, category, priority, or location is selected in the Calendar Items area, the following commands will be available on the Edit menu...

Delete

• This command will delete the active or selected calendar, category, priority, or location.
• Before the item is deleted, you will be prompted to confirm the deletion.
• The keyboard shortcut for deleting an item is the Delete key.
• When deleting a category, priority, or location, any existing events or tasks associated with the deleted item will be updated to remove the association.

Calendar Properties

• This will open the Calendar Properties window for the currently active event calendar, where the calendar's properties, such as event defaults and sharing settings, can be viewed or modified.
• If a note calendar is selected, the Note Calendar Properties window will appear. Likewise, if a task calendar is selected, the Task Calendar Properties window will appear. The properties available to note and task calendars are different than the properties for event calendars.
• The keyboard shortcut for accessing the Calendar Properties is F2.
• To access the properties of a selected category, priority, or location, use the Tools menu instead.

Rename Calendar

• This command will enable the calendar to be renamed.

Categorize Calendar

• This command will enable all events belonging to the calendar to be re-categorized.
• For example, if you've imported a calendar of birthdays, but all events are set to the "Default" category, you could categorize all events belonging to the imported calendar to the "Birthdays" category by using the "Categorize Calendar" command.

Edit Menu Commands - Event Selected

When an event is selected in the Calendar View or Event List, the following commands will be available on the Edit menu...

Open Event

• After selecting this command, the selected event will open in the Event Editor will display, enabling its properties to be viewed or modified.
• If the selected event is recurring, you'll have the option of either opening the entire series, or only the selected occurrence.
• The keyboard shortcut is Ctrl+O.

Cut

• This will cut the event that is currently selected. The event will be removed from the calendar and placed on the clipboard.
• The keyboard shortcut for cutting is Ctrl+X.

Copy

• This will copy the event that is currently selected. The event will be copied to the clipboard.
• The keyboard shortcut for copying is Ctrl+C.

Paste

• This will paste the item that was previously cut or copied, into the currently selected date or time slot.
• The date of the original event is not preserved, but its time of day and duration are. This enables an event to be easily copied and pasted to multiple dates.
• If there is not an event, task, or note on the clipboard, this menu option will be disabled.
• The keyboard shortcut for pasting is Ctrl+V.

Delete Event

• This command will delete the selected event(s).
• If the selected event is recurring, you'll have the option of either deleting the entire event series, or only the selected occurrence.
• The keyboard shortcut is the Delete key.

Assign to Calendar

• This menu command enables the selected event to be quickly re-assigned to a different calendar.
• The menu expands into a listing of your defined calendars. To assign the event to a different calendar, click the desired calendar from the list.

Categorize

• The "Categorize" menu option will expand into a list of categories, as defined in the Categories tab of the Calendar Items List
• Selecting a category from this menu will re-associate the event(s) with the selected category.
• If the event had multiple category associations previously, those will all be removed and replaced with the single selected category.
• Event categories can also be assigned via the Event Editor.

Prioritize

• The "Prioritize" menu option will expand into a list of priorities, as defined in the Priorities tab of the Calendar Items List
• Selecting a priority from this menu will re-associate the event(s) with the selected priority.
• Event priorities can also be assigned via the Event Editor.

Edit Menu Commands - Task Selected

When a task is selected in the Calendar View or Task List, the following commands will be available on the Edit menu...

Open Task

• After selecting this command, the selected task will open in the Task Editor, enabling its properties to be viewed or modified.
• The keyboard shortcut is Ctrl+O.

Cut

• This will cut the task that is currently selected. The task will be removed from the calendar and placed on the clipboard.
• The keyboard shortcut for cutting is Ctrl+X.

Copy

• This will copy the task that is currently selected. The task will be copied to the clipboard.
• The keyboard shortcut for copying is Ctrl+C.

Paste

• This will paste the item that was previously cut or copied, into the currently selected date or time slot.
• The date of the original task is not preserved, but its time of day and duration are. This enables a task to be easily copied and pasted to multiple dates.
• If there is not an event, task, or note on the clipboard, this menu option will be disabled.
• The keyboard shortcut for pasting is Ctrl+V.

Delete Task

• This command will delete the selected task(s).
• The keyboard shortcut is the Delete key.

Categorize

• The "Categorize" menu option will expand into a list of categories, as defined in the Categories tab of the Calendar Items List
• Selecting a category from this menu will re-associate the task(s) with the selected category.
• If the task had multiple category associations previously, those will all be removed and replaced with the single selected category.
• Task categories can also be assigned via the Task Editor.

Prioritize

• The "Prioritize" menu option will expand into a list of priorities, as defined in the Priorities tab of the Calendar Items List
• Selecting a priority from this menu will re-associate the task(s) with the selected priority.
• Task priorities can also be assigned via the Task Editor.

Percent Complete

• This command expands into a submenu where the current percent completion can be selected, in 10% increments.
• If the percent completion is set to a value greater than 0% and less than 100%, and the current status is "Not Started", the task status will be moved to "Started".
• If the percent completion is set to 100%, the task will be marked completed.
• The percent completion can also be set in the Task Editor.

Status

• This command expands into a submenu where the task status can be changed.
• Status values can be Not Started, In Progress, Waiting, Deferred, or Completed.
• If the status is changed to Not Started, the percent completion will be moved to 0%.
• If the status is changed to Completed, the percent completion will be moved to 100%.
• The current status can also be set in the Task Editor.

Edit Menu Commands - Note Selected

When a note is selected in the Calendar View or Note List,, the following commands will be available on the Edit menu...

Open Note

• After selecting this command, the selected note will open in the Note Editor, enabling its text to be viewed or modified.
• The keyboard shortcut is Ctrl+O.

Cut

• This will cut the note that is currently selected. The task will be removed from the calendar and placed on the clipboard.
• The keyboard shortcut for cutting is Ctrl+X.

Copy

• This will copy the note that is currently selected. The task will be copied to the clipboard.
• The keyboard shortcut for copying is Ctrl+C.

Paste

• This will paste the item that was previously cut or copied, into the currently selected date or time slot.
• The pinned date for a note is not preserved. Pasted notes will be pinned to the selected date.
• If there is not an event, task, or note on the clipboard, this menu option will be disabled.
• The keyboard shortcut for pasting is Ctrl+V.

Delete Note

• This command will delete the selected note(s).
• The keyboard shortcut is the Delete key.

Edit Menu Commands - Contact Selected

When a contact is selected in the Contact List, the following commands will be available on the Edit menu...

Open Contact

• After selecting this command, the selected contact will open in the Contact Editor, enabling the contact details to be viewed or modified.
• The keyboard shortcut is Ctrl+O.

Delete Contact

• This command will delete the selected contact(s).
• The keyboard shortcut is the Delete key.