How to get here...
- Start VueMinder using the desktop shortcut
or Start menu. The Calendar View occupies the majority
of VueMinder's main window.
- Double-click the task
tray icon, or right-click and select the "View
Calendar" command.
- Click the "Show Calendar" button in the upper-left
corner of the full-mode
Desktop Calendar.
Overview
The calendar view is where your events, tasks, notes, and
other data is shown. It consists of a number of view types, each
on a tab that can be dragged to an edge of the view to customize
the layout or show multiple views simultaneously. These view
types each have a unique intent, enabling you to select the view
type most appropriate to the way you'd prefer to visualize your
data.
- Day View - This view shows an
day, divided into timeslots from top to bottom. Multiple
days can be displayed side-by-side, so this view can be used
as an entire week view, if you prefer this layout to the
layout provided by the Week view. Up to 14 days can be
viewed within the Day view.
- Week View - This view shows
a week. It enables switching between two layout styles - a
3x2 grid and a side-by-side day column layout.
- Month View - This view can
be used to show an entire month, or between 1 and 16 weeks.
Each week is a row, divided into days. The first day of the
week is controlled via a
Calendar Option.
- Year View - This view shows
an entire year. Dates with events are color-coded. Hovering the
mouse over a date will show a summary of that date's
activities.
- Timeline View - This
view shows a horizontal representation of your schedule.
Timeslots are arranged from left to right, and can be scaled
to be between 15 minutes and 4 weeks.
- Events List - This view
shows a listing of events. The list provides many
capabilities, such as row filtering, grouping, sorting, and
more. This is also where event search results will be shown.
- Tasks List - This view shows
a listing of tasks, similar to the Events List.
- Notes List - This view shows
a listing of notes, similar to the Events List.
- Contacts List - This view
shows a listing of contacts. The list can show all contacts
or only contacts whose name begins with a specified letter.
The list can also be searched, sorted, filtered, exported,
and more.
Buttons
The Day, Week, Month, Year, and Timeline Views will
include several buttons in the upper-right corner.

- Zoom Out - This will zoom out the
calendar view, making more dates or time slots visible,
but decreasing the amount of space available for
individual events/tasks/notes.
- Zoom In - This will zoom in the
calendar view, making fewer dates or time slots visible,
but increating the amount of space available for
individual events/tasks/notes.
- Today - Clicking this button will
make today's date visible, scrolling the calendar view
as needed.
- Settings - This will show the Settings menu for the
current view type. This is a very important button for
getting the most out of VueMinder.
Selecting and Arranging Views
Each view type can be selected and displayed by clicking its
tab, or by selecting the view from the Go
menu. For example, in the following screenshot, the Month
view is active. To make a different view active, such as the Day
view, its tab name would need to be clicked.

By default, each view will occupy the entire Calendar View
area. Several alternative window layouts are provided where
views are shown simultaneously, such as having all the List views
(Events, Tasks, Notes, Contacts) at
the bottom of the window and the Day view along the right edge.
These window layouts can be loaded from the "Window Layout
Presents" command on the Window menu.
You can also define your own custom window layouts by dragging
the view tab names to a desired area and edge. Any number of areas
within the Calendar View can be defined, and one or more tabs
dragged into it. A couple example layouts are shown below, to
demonstrate the flexibility of the Calendar View.

In this example, the Day tab was dragged to the right edge,
and the List tab to the bottom edge.

In this example, the Week view was dragged into the Day view
area on the right edge, and the Timeline View dragged to the
List view area on the bottom edge. Display of an
analog clock was also enabled using the
View menu.

In addition to dragging the tabs, they can also be
right-clicked, and an option selected from the popup menu to
control the positioning of the selected view.

Date Navigation
Left/right navigation arrows and the currently displayed date
range will be shown the top of the Day, Week, Month, Year, and
Timeline views. You can navigate to previous or next dates by
clicking the left or right arrow buttons, by clicking the
drop-down arrow to the left of the date label and selecting an
entry, or by pressing Ctrl+LeftArrow or Ctrl+RightArrow on the
keyboard.

Creating New Events
In most views, new events can be created in several ways:
- You can create a new event by double clicking an empty space in the desired date or
time slot. A normal, non-recurring, event will be created.
- If a note or task calendar is active in the
Calendar List,
double-clicking an empty space in the Calendar View will
create a new note or task, respectively.
- You can use the "New Event" command from the
Main Toolbar or the
File Menu, or use the Ctrl+N
keyboard shortcut.
- You can create new events by right-clicking and selecting the "New Event",
"New Recurring Event", or "New All Day",
or "New Meeting Request" commands
from the context menu. The
Event Editor will be displayed for the new event.
- Other data types, such as tasks and notes, can also be
created from the toolbar or menu commands.
Rescheduling and Editing Existing Items
In each view, existing events can be modified in several
ways:
- You can open an item by double-clicking it.
- If double-clicking an event, it will open
in the Event Editor. If a recurring event is selected, you will be
prompted to select whether you want to open the selected
occurrence or the entire series. You can skip this question
and open just the occurrence by holding the Alt key
while double-clicking the event.
- If double-clicking a task, it will open in the
Task Editor.
- If double-clicking a note, it will open in the
Note Editor.
- If double-clicking a contact, the contact will open
in the Contact Editor.
- If double-clicking a distribution list, it will open
in the
Distribution List Editor.
- You can also open an item by single-clicking it and then
pressing Enter or the Ctrl+O keyboard shortcut, or by right-clicking it
and selecting the Open command.
- Events, tasks, and notes can be moved to different dates
or timeslots by dragging. Click the item and hold the mouse button down.
Then, move the mouse to drag the item to the desired date
and/or time slot. Release the mouse button to complete
moving the item.
- The duration of an event or task can be changed by resizing
its box. The box
corresponds to the starting and ending date and time of the
event or task.
Depending on the active view, these dates or times can be
modified by resizing the event or task box. All-day events can
have their left and right edges resized to adjust their
starting and ending dates. Non all-day events and tasks that
have a start time can have
their top and bottom edges resized to adjust their starting
and ending times.
Event Appearance
Event Colors
Events will be colored in 4 different ways, depending on the
"Color Events Using" selection on the
View menu. For example, if events are colored based on the
current tab in the Calendar Items
area, and the Calendar Items tab is set to Calendars, then
events will be drawn based on the appearance settings of their
associated calendar, as specified on the
Appearance Toolbar or
Calendar Properties.
Events can also be colored based on associated category,
priority, or location. All calendar views will color events the
same, for consistency.
Sidebar Colors
In addition to the primary event color, a secondary color
can also be shown in a "sidebar" of the event. This enables
two colors to be shown at the same time. For example, events
could be colored based on associated category with a sidebar
showing associated priority. High priority events default to
red, medium to orange, and low to yellow. The sidebar color
mode can be selected via the "Color Event Sidebar Using"
command on the View menu. The sidebar is hidden by default.

Event Blocks
Depending on the current view type, window size, and event
font size, the
information displayed in event blocks will vary slightly. For
example, on the Month View, the
event starting time, ending time, and location might be shown,
depending on the level of detail selected from the Month View
Settings sub-menu of the Go menu. The
event text might also word-wrap, if it won't fit on one line. If
you cursor over an event, a tooltip will be displayed showing
additional information.

In the Day and
Week Views, event blocks are
located within their associated time slot(s). Event times and
descriptions can also be displayed, if there's enough space
available and the assoicated options in the Day and Week View
Settings sub-menu of the Go menu are
enabled.

Regardless of the view type, icons will be displayed in the
event blocks to indicate any of the following conditions:
-
An event with an associated reminder will display with an
alarm bell icon. The reminder could be a popup
reminder, desktop alert, email reminder, text message reminder, or any
combination of those. When the reminder has been
processed or dismissed, the icon will be removed.

-
A recurring event will display with a recurrence icon.

-
A variation of a recurring event will display with a
recurrence icon that is crossed out. For example, if a
recurring event normally starts at 10:00 AM, and you need to
modify an instance of the event to occur at 11:00 AM, the
variation icon will display to indicate the event is
normally recurring but has been changed.

Task Appearance
Tasks do not provide the same appearance settings as events.
Instead, they will be colored based on status. By default, overdue tasks will display with
bold red text. Incomplete tasks that are not overdue will have a
gray border and plain black text. Completed tasks will have crossed-out gray text. The task colors can be
modified via the
Task Calendar Properties window.
- An example of an overdue task:

- An example of a normal task, not overdue and not yet
completed:

- An example of a completed task:

Note Appearance
Notes can be pinned to dates and appear within the various
calendar views. Note appearances will default to the associated
note calendar appearance, which can be specified in the
Note Calendar
Properties window. Appearances of individual notes can also
be customized on the Appearance tab of the
Note Editor. Notes that aren't
pinned to dates will only appear in the Notes view. To see the
full text of a note, hover the cursor over the note or
double-click it. Long notes might not show all their text in the
Month view.

Context Menu Commands - No Selection
Right-clicking an empty area within the calendar view, where
there is no event, task, or note, will result in the following
context menu appearing.
Some options might vary slightly
depending on the active view type.

New Event
- This command will display the
Event Editor, where a new event can be defined.
- The
event will default to being at a certain time of day and
non-recurring. These settings can be modified from within
the Event Editor.
- The keyboard shortcut is Ctrl+N.
New Recurring Event
- This command will display the
Event Editor, where a new recurring event can be
defined.
- The event will default to being at a certain time
of day and recur weekly on the selected day. These settings
can be modified from within the Event Editor.
New All Day Event
- This command will display the
Event Editor, where a new all-day event can be defined.
- The event will default to being all day and non-recurring.
These settings can be modified from within the Event Editor.
New Meeting Request
- This command will display the
Event Editor, where a
new meeting request can be defined.
- Meeting attendees can be added on the Meeting tab of
the Event Editor.
- The meeting request will be sent to the specified
attendees via email.
New Task
- This command will display the
Task Editor, where a new task can be defined.
- The task will
default to being on the day that is active or was clicked.
- The keyboard shortcut is Ctrl+Shift+T.
New Note
- The command will display the
Note Editor, where a new note can be written.
- The note will default to being pinned to the day that is
active or was clicked.
- The keyboard shortcut is Ctrl+Shift+N.
Cut
- This will cut the event, note, or task that is currently selected. The
item will be removed from the calendar and placed on the
clipboard.
- This menu option is enabled only when one or more events,
notes, or tasks are
selected.
- To select multiple items, hold the Ctrl key while
clicking.
- The keyboard shortcut for cutting is Ctrl+X.
Copy
- This will copy the event, note, or task that is currently selected. The
item will be copied to the clipboard.
- This menu option is enabled only when one or more events,
notes, or tasks are
selected.
- To select multiple items, hold the Ctrl key while
clicking.
- The keyboard shortcut for copying is Ctrl+C.
Paste
- This will paste the event, note, or task that was previously cut or
copied, into the currently selected date or time slot.
- The date of the original item is not preserved, but its
time of day and duration are. This enables an item to be
easily copied and pasted to multiple dates.
- If there is not an event, note, or task on the clipboard, this menu
option will be disabled.
- The keyboard shortcut for pasting is Ctrl+V.
Today
- Clicking the Today menu option will cause today's date to be selected
and displayed.
- It will also make the current timeslot visible in the
Day and
Week views.
- The keyboard shortcut is Ctrl+T.
Go To Date
- This will display the
Go
To Date dialog, where any date can be selected for
display.
- The Calendar View will
update to show the selected date.
- The keyboard shortcut is Ctrl+G.
Show -> Show Tasks in Calendar
-
This toggles whether tasks will
appear in the Calendar View.
-
The default setting is to include tasks in the Calendar
View, but if you prefer to only see these in the
Tasks view, you can uncheck
this option.
Show -> Show Notes in Calendar
-
This toggles whether notes will
appear in the Calendar View.
-
The default setting is to include notes in the Calendar
View, but if you prefer to only see these in the
Notes view, you can uncheck
this option.
Show -> Show Completed Events
-
This toggles whether completed events will appear in the
Calendar View.
-
When unchecked, completed events will be shown as faded, to
indicate they have been completed.
-
The keyboard shortcut is Ctrl+Shift+E.
Show -> Show Completed Tasks
-
This toggles whether completed tasks will appear in
the Calendar View.
-
When unchecked, completed tasks will be shown with gray
crossed-out text (unless otherwise modified via the
Task Calendar
Properties window), to indicate they have been completed.
Day Background
- This expands into a submenu providing commands for
setting a background color or
image on the selected date(s) in the
Month view. A command is
also provided for clearing any existing backgrounds.
These commands are also available on the
Edit menu.
- For more information, see the
Day Background
documentation.
View Settings
- Depending on the view type, a View Settings submenu may
be displayed. This submenu contains menu options for
adjusting the view's settings, such as the number of visible
weeks or the timeslot interval.
- For more information, see the documentation for the
Day View,
Week View, Month View,
Year View,
Timeline View, or
List View.
Context Menu Commands - Event
Right-clicking an event will result in the following context
menu.

Open Event
- After selecting this command, the selected event will
open in the
Event Editor will display,
enabling
its properties to be viewed or modified.
- If the selected event is recurring, you'll have the
option of either opening the entire series, or only the
selected occurrence.
- The keyboard shortcut is Ctrl+O.
Quick Print
- This command will print the details of the selected
event, as shown in the
Details pane.
- The keyboard shortcut is Ctrl+Shift+P.
Quick Color
- The Quick Color command can be used to quickly override the
default event color.
- A limited selection of pre-defined colors are available in the
Quick Color command. If you want a different color, you can use the
Appearance Toolbar or the
Appearance tab on the Event Editor.

Completed
- Events can be marked as completed by
using the Completed context menu option.
- After marking an event as completed, it will either be
hidden or faded, depending on the View menu
option for showing hidden events.
- The keyboard shortcut is F12.
Assign to Calendar
- This menu command enables the selected event to be
quickly re-assigned to a different calendar.
- To assign the event to a different calendar,
click the desired calendar from the list.
- The menu expands into a listing of your writable
calendars.
- An event can be assigned to a different calendar. When
assigning an event to a task or note calendar, the event
will be converted into a task or note, respectively.
- This menu command won't appear for events that belong to
a recurring series, are locked, or associated with read-only
calendars.
Categorize
-
The "Categorize" menu option will
expand into a list of categories, as defined in the
Categories tab of the Calendar
Items List
-
Selecting a category from this menu
will re-associate the event(s) with the selected category.
-
If the event had multiple category
associations previously, those will all be removed and
replaced with the single selected category.
-
Event categories can also be assigned via the
Event Editor.
Prioritize
-
The "Prioritize" menu option will
expand into a list of priorities, as defined in the
Priorities tab of the Calendar
Items List
-
Selecting a priority from this menu
will re-associate the event(s) with the selected priority.
-
Event priorities can also be assigned via the
Event Editor.
Locked
-
This menu option toggles whether the selected event is locked.
-
Events can be locked to prevent accidental modification or deletion.
Send Event via Email
- This will save the currently selected event(s) to an iCalendar (.ics)
file, which will then be attached to a new email using your
default email client.
- This command will only work if you have an email program
(such as Microsoft Outlook)
installed on your computer.
- Multiple events can be sent at the same time by
Control-clicking the events you'd like to email.
- The keyboard shortcut is Ctrl+E.
Delete Event
- This command will delete the selected event(s).
- If the selected event is recurring, you'll have the
option of either deleting the entire event series, or only
the selected occurrence.
- The keyboard shortcut is the Delete key.
- If you accidentally delete an event, the
Edit menu's Undo command can be
used to restore the event.
- Locked or read-only events can't be deleted.
Context Menu Commands - Task
Right-clicking a task will result in the following context
menu.

Open Task
- After selecting this command, the select task will open
in the
Task Editor, enabling
its properties to be viewed or modified.
- The keyboard shortcut is Ctrl+O.
Quick Print
- This command will print the details of the selected
task, as shown in the Details
pane.
- The keyboard shortcut is Ctrl+Shift+P.
New Task
- This command will display the
Task Editor, where a new task can be defined.
- The task will
default to being on the day that is active or was clicked.
- The keyboard shortcut is Ctrl+Shift+T.
New Subtask
- This command will create a new subtask for the
selected task and display it in the
Task Editor where the
subtask can be further defined.
Percent Complete
- This command expands into a submenu where the
current percent completion can be selected, in 10%
increments.
- If the percent completion is set to a value greater
than 0% and less than 100%, and the current status is
"Not Started", the task status will be moved to
"Started".
- If the percent completion is set to 100%, the task
will be marked completed.
- The percent completion can also be set in the
Task Editor.
Status
- This command expands into a submenu where the task
status can be changed.
- Status values can be Not Started, In Progress,
Waiting, Deferred, or Completed.
- If the status is changed to Not Started, the percent
completion will be moved to 0%.
- If the status is changed to Completed, the percent
completion will be moved to 100%.
- The current status can also be set in the
Task Editor.
Completed
- Tasks can be marked as completed by
using the Completed context menu option.
- After marking a task as completed, it will either be
hidden or crossed out, depending on the
View menu option for showing
hidden tasks.
- When a task is marked completed using this menu command,
the percent completion will be moved to 100% and the status
will be set to Completed.
- The keyboard shortcut is F11.
Assign to Calendar
- This menu command enables the selected task to be
quickly re-assigned to a different calendar.
- The menu expands into a listing of your writeable
calendars.
- To assign the task to a different calendar,
click the desired calendar from the list.
- A task can be assigned to a different calendar. When
assigning a task to an event or note calendar, the task will
be converted into an event or note, respectively.
- This menu command won't appear for tasks that are locked
or associated with read-only calendars.
Categorize
-
The "Categorize" menu option will
expand into a list of categories, as defined in the
Categories tab of the Calendar
Items List
-
Selecting a category from this menu
will re-associate the task(s) with the selected category.
-
If the task had multiple category
associations previously, those will all be removed and
replaced with the single selected category.
-
Task categories can also be assigned via the
Task Editor.
Prioritize
-
The "Prioritize" menu option will
expand into a list of priorities, as defined in the
Priorities tab of the Calendar
Items List
-
Selecting a priority from this menu
will re-associate the task(s) with the selected priority.
-
Task priorities can also be assigned via the
Task Editor.
Locked
-
This menu option toggles whether the selected task is locked.
-
Tasks can be locked to prevent accidental modification or deletion.
Delete Task
- This command will delete the selected task(s).
- The keyboard shortcut is the Delete key.
- Locked or read-only tasks can't be deleted.
Context Menu - Note
Right-clicking a note will result in the following context
menu.

Open Note
- After selecting this command, the select note will open
in the
Note Editor, enabling
its text to be viewed or modified.
- The keyboard shortcut is Ctrl+O.
Quick Print
- This command will print the details of the selected
note, as shown in the Details
pane.
- The keyboard shortcut is Ctrl+Shift+P.
Quick Color
- The Quick Color command can be used to quickly override the
default note color.
- A limited selection of pre-defined colors are available in the
Quick Color command. If you want a different color, you can use the Appearance Toolbar or the
Appearance tab on the Note Editor.
New Note
- This command will display the
Note Editor, where a new note can be written.
- The note will default to being pinned to the day that is
active or was clicked.
- The keyboard shortcut is Ctrl+Shift+N.
Assign to Calendar
- This menu command enables the selected note to be
quickly re-assigned to a different calendar.
- The menu expands into a listing of your writeable calendars.
- To assign the task to a different calendar,
click the desired calendar from the list.
- A task can be assigned to a different calendar. When
assigning a task to an event or note calendar, the task will
be converted into an event or note, respectively.
- This menu command won't appear for tasks that are locked
or associated with read-only calendars.
Categorize
-
The "Categorize" menu option will
expand into a list of categories, as defined in the
Categories tab of the Calendar
Items List
-
Selecting a category from this menu
will re-associate the note(s) with the selected category.
-
If the note had multiple category
associations previously, those will all be removed and
replaced with the single selected category.
-
Note categories can also be assigned via the
Note Editor.
Locked
-
This menu option toggles whether the selected note is locked.
-
Notes can be locked to prevent accidental modification or deletion.
Delete Note
- This command will delete the selected note(s).
- The keyboard shortcut is the Delete key.
- Locked or read-only notes can't be deleted.