Calendar View


Get VueMinder

Free Download Buy Now

How to get here...

  • Start VueMinder using the desktop shortcut or Start menu. The Calendar View occupies the majority of VueMinder's main window.
  • Double-click the task tray icon, or right-click and select the "View Calendar" command.
  • Click the "Show Calendar" button in the upper-left corner of the full-mode Desktop Calendar.


The calendar view is where your events, tasks, notes, and other data is shown. It consists of a number of view types, each on a tab that can be dragged to an edge of the view to customize the layout or show multiple views simultaneously. These view types each have a unique intent, enabling you to select the view type most appropriate to the way you'd prefer to visualize your data.


The Day, Week, Month, Year, and Timeline Views will include several buttons in the upper-right corner.

  1. Zoom Out - This will zoom out the calendar view, making more dates or time slots visible, but decreasing the amount of space available for individual events/tasks/notes.
  2. Zoom In - This will zoom in the calendar view, making fewer dates or time slots visible, but increating the amount of space available for individual events/tasks/notes.
  3. Today - Clicking this button will make today's date visible, scrolling the calendar view as needed.
  4. Settings - This will show the Settings menu for the current view type. This is a very important button for getting the most out of VueMinder.

Selecting and Arranging Views

Each view type can be selected and displayed by clicking its tab, or by selecting the view from the Go menu. For example, in the following screenshot, the Month view is active. To make a different view active, such as the Day view, its tab name would need to be clicked.

Each calendar view can be selected by clicking its tab.

By default, each view will occupy the entire Calendar View area. Several alternative window layouts are provided where views are shown simultaneously, such as having all the List views (Events, Tasks, Notes, Contacts) at the bottom of the window and the Day view along the right edge. These window layouts can be loaded from the "Window Layout Presents" command on the Window menu. You can also define your own custom window layouts by dragging the view tab names to a desired area and edge. Any number of areas within the Calendar View can be defined, and one or more tabs dragged into it. A couple example layouts are shown below, to demonstrate the flexibility of the Calendar View.

The default layout.

In this example, the Day tab was dragged to the right edge, and the List tab to the bottom edge.

An example Calendar View Layout.

In this example, the Week view was dragged into the Day view area on the right edge, and the Timeline View dragged to the List view area on the bottom edge. Display of an analog clock was also enabled using the View menu.

An example Calendar View Layout.

In addition to dragging the tabs, they can also be right-clicked, and an option selected from the popup menu to control the positioning of the selected view.

Right-click a tab to create tab groups or move the tab to a different group.

Date Navigation

Left/right navigation arrows and the currently displayed date range will be shown the top of the Day, Week, Month, Year, and Timeline views. You can navigate to previous or next dates by clicking the left or right arrow buttons, by clicking the drop-down arrow to the left of the date label and selecting an entry, or by pressing Ctrl+LeftArrow or Ctrl+RightArrow on the keyboard.

Dates can be navigated by clicking the left or right arrow buttons.  The current date(s) will be displayed.

Creating New Events

In most views, new events can be created in several ways:

Rescheduling and Editing Existing Items

In each view, existing events can be modified in several ways:

Event Appearance

Event Colors

Events will be colored in 4 different ways, depending on the "Color Events Using" selection on the View menu. For example, if events are colored based on the current tab in the Calendar Items area, and the Calendar Items tab is set to Calendars, then events will be drawn based on the appearance settings of their associated calendar, as specified on the Appearance Toolbar or Calendar Properties. Events can also be colored based on associated category, priority, or location. All calendar views will color events the same, for consistency.

Sidebar Colors

In addition to the primary event color, a secondary color can also be shown in a "sidebar" of the event. This enables two colors to be shown at the same time. For example, events could be colored based on associated category with a sidebar showing associated priority. High priority events default to red, medium to orange, and low to yellow. The sidebar color mode can be selected via the "Color Event Sidebar Using" command on the View menu. The sidebar is hidden by default.

Event Blocks

Depending on the current view type, window size, and event font size, the information displayed in event blocks will vary slightly. For example, on the Month View, the event starting time, ending time, and location might be shown, depending on the level of detail selected from the Month View Settings sub-menu of the Go menu. The event text might also word-wrap, if it won't fit on one line. If you cursor over an event, a tooltip will be displayed showing additional information.

Example event in the Month View.

In the Day and Week Views, event blocks are located within their associated time slot(s). Event times and descriptions can also be displayed, if there's enough space available and the assoicated options in the Day and Week View Settings sub-menu of the Go menu are enabled.

Example event in the Day View.

Regardless of the view type, icons will be displayed in the event blocks to indicate any of the following conditions:

Task Appearance

Tasks do not provide the same appearance settings as events. Instead, they will be colored based on status. By default, overdue tasks will display with bold red text. Incomplete tasks that are not overdue will have a gray border and plain black text. Completed tasks will have crossed-out gray text. The task colors can be modified via the Task Calendar Properties window.

Note Appearance

Notes can be pinned to dates and appear within the various calendar views. Note appearances will default to the associated note calendar appearance, which can be specified in the Note Calendar Properties window. Appearances of individual notes can also be customized on the Appearance tab of the Note Editor. Notes that aren't pinned to dates will only appear in the Notes view. To see the full text of a note, hover the cursor over the note or double-click it. Long notes might not show all their text in the Month view.

This is an example of a note, as shown in the Month view. Notes that aren't pinned to dates will only appear in the List view.

Context Menu Commands - No Selection

Right-clicking an empty area within the calendar view, where there is no event, task, or note, will result in the following context menu appearing.

Some options might vary slightly depending on the active view type.

The calendar view context menu when no events or tasks are selected.

New Event

New Recurring Event

New All Day Event

New Meeting Request

New Task

New Note





Go To Date

Show -> Show Tasks in Calendar

Show -> Show Notes in Calendar

Show -> Show Completed Events

Show -> Show Completed Tasks

Day Background

View Settings

Context Menu Commands - Event

Right-clicking an event will result in the following context menu.

The Calendar View context menu when an event is selected.

Open Event

Quick Print

Quick Color


Assign to Calendar




Send Event via Email

Delete Event

Context Menu Commands - Task

Right-clicking a task will result in the following context menu.

The calendar view context menu when a task is selected.

Open Task

Quick Print

New Task

New Subtask

Percent Complete



Assign to Calendar




Delete Task

Context Menu - Note

Right-clicking a note will result in the following context menu.

The calendar view context menu when a note is selected.

Open Note

Quick Print

Quick Color

New Note

Assign to Calendar



Delete Note



Contact Us

If you have questions that aren't answered here, you can reach our support team at If you're using VueMinder Ultimate you'll have our top priority. Otherwise, we'll reply as soon as all VueMinder Ultimate requests have been completed (and always within 1 business day).


comments powered by Disqus