How to get here...
- The Calendar Items List appears on the left side of
the main window when using
the default window layout.
- If you don't see the Calendar Items List, try
clicking the "Calendar Items" option in the View menu.
- If you still don't see it, then it might be unpinned
or hidden. Check along the edge of the main window for a
"Calendar Items" label. If you see it, move the cursor
over the label to make the Calendar Items List appear.
Click the pin button to make it stay in place.
- If you don't see the Calendar Items list, try
resetting the window layout using the
Window menu.
Overview
The Calendar Items area of the main window contains tabs for
listing calendars, categories, priority types, and
locations. Check boxes next to item names enable associated
events, notes, and tasks to be filtered from the display.
The checkmarks next to item names are very
important. If an item doesn't have a checkmark, its
associated events, tasks, or notes will be hidden. If
you think VueMinder has suddenly lost your data because
the data is no longer displayed, chances are one
or more boxes were accidentally unchecked! Click the X
button at the bottom of the Calendar Items list to make
all items visible.
When the "Color Events Using" option in the
View menu is set to use the active
tab in the Calendar Items area, switching between the tabs will
recolor events, tasks, and notes based on the associated calendar, category,
priority, and location appearances. The Calendar Items area also
enables events, tasks, and notes to be filtered from the display, by unchecking
items you don't want to see.
- Double-click an item in the list to open it. Depending on
the type of calendar that is clicked, the
Event Calendar Properties,
Task Calendar Properties, or
Note Calendar Properties will be displayed.
- When double-clicking a
category, priority, or location, the Category Editor,
Priority Editor, or
Location Editor will be
displayed, respectively.
- The checkboxes can be used to toggle the display of
items in
the Calendar View,
Desktop Calendar, and
List View. This
enables events, tasks, and notes associated with the unchecked item to be filtered from the display.
Any combination of items can be checked or unchecked.
- The calendar checkboxes can be used to filter the calendars
exported to Outlook, Excel, or csv files, when the "Visible Calendars"
option is selected in the
Export Events
window.
- The
appearance settings for the currently selected calendar can be
modified from the Appearance Toolbar
or the Calendar Properties
window. Likewise, appearance settings for the categories,
priority types, and locations can also be modified via the
Appearance Toolbar, or by opening the appropriate editor
from the Tools menu.
- An example Calendar List containing several
calendars is shown below. As you can see, the calendar appearance
settings are also applied to the calendar names to help
visually distinguish which events belong to which calendar.
Calendars can also be arranged within different calendar
groups.
Calendar Icons
Calendars displayed in the list can have varying icons or
combinations of icons...
-
The active calendar will
show a black
selection indicator. This will be the default calendar when
creating new events unless a different default calendar has
been locked in.
-
An event calendar that is not synced with any external
calendar.
-
An event calendar that is published.
-
An event calendar is a subscription.
-
An event calendar that is both published and a subscription.
-
An event calendar that is shared over a local network.
-
An event calendar that is synced with Exchange Server.
-
An event calendar that is synced with Outlook.
-
An event calendar that is synced with Google Calendar.
-
A task calendar that is not synced with any external
calendar.
-
A task calendar that is synced with a Google Task List.
-
A task calendar that is shared over a local network.
-
A note calendar that is not synced with any external
calendar.
-
A note calendar that is shared over a local network.
Default Calendar
When a calendar is activated, it will be the default
calendar for any new events, tasks, or notes. Depending on
the active calendar type, double-clicking an empty area in
the Calendar View will
result in either a new event, task, or note being created.
For example, if the "Notes" calendar is active,
double-clicking an empty area in the Month view will result
in a new note being created. Before creating a new item, you
can activate the desired calendar to avoid needing to select
the calendar from the Calendar drop-down in the editor
window.
When an item is clicked in the Calendar View, the
calendar associated with the clicked item will be activated.
In addition, the VueMinder application's title bar will be
updated to indicate the name of the currently active
calendar, and the Status Bar
will refresh to show the active calendar's details.

Filtering Calendar Items
On each of the tabs of the Calendar Items area, checkboxes
are displayed for the various items. These checkboxes are used
for filtering display of associated events, tasks, and notes from the
Calendar View. For example, if
you have a calendar containing events that you usually don't
need to see, you can uncheck the calendar in the list.
Similarly, if there is a certain category, event
location, or priority type that you don't need to see, those can
be filtered as well. When items are filtered, a message will be
displayed at the bottom of the Calendar Items area. This message
contains an "X" button, enabling the filter to be reset, so all
events, tasks, and notes will be displayed.

Any tab having one or more active filters will have its name
in bold. In the example above, every tab has at
least one filtered item.
Context Menu Commands for Calendars
Right-clicking a calendar in the Calendar List will result in the
following context menu being displayed:

Calendar Properties
- This will open the
Calendar Properties window for the currently active
event calendar, where the calendar's appearance, event defaults,
and sync settings can be viewed or
modified.
- If the active calendar is a task calendar, the Task Calendar
Properties window will be displayed. Likewise, if the
active calendar is a note calendar, the
Note Calendar
Properties window will be displayed.
- The keyboard shortcut for accessing the Calendar
Properties is F2.
Add Calendar

Add Calendar Subscription
- This will initiate a new calendar subscription.
- A new calendar will be created and added to the
Calendar List.
- The Sync tab of the
Calendar Properties window will then be displayed,
enabling the
location of the calendar to be specified, along with other
subscription settings.
- If the new calendar is successfully subscribed, it will
automatically be named based on the source calendar.
- The keyboard shortcut for adding a calendar subscription
is F6.
Add Public Calendars and Holidays
- After selecting this command, the
Add Public Calendar
window will be displayed, enabling you to browse a list of
publicly available calendars and select ones that you would
like to add to your
calendar list.
- These public calendars cover things like holidays for a
variety of countries and religions, sports and
entertainment events, science and astronomy events, and
much more.
Add Local Outlook Calendar
- This command will import an existing calendar from
Outlook and configure it to automatically sync with
VueMinder.
- The calendar must be located in a local Outlook .pst
file. If your Outlook calendars aren't listed and if you
sync Outlook with Exchange Server, use the "Add Exchange
Calendar" command instead.
- This is equivalent to using the
Import Events window to
import from Outlook and the Sync tab on the
Calendar
Properties window to enable syncing with Outlook.
Add Exchange Calendar
- This command will connect to Exchange Server and
show a list of calendars that are available on the
server for syncing with VueMinder..
- VueMinder requires Exchange Server 2010 or later.
Syncing won't work with earlier versions of Exchange
Server.
- The Exchange Server can be on your local domain or
hosted, such as Exchange Online (Office 365).
Add Google Calendar
- This command enables you to add an existing Google
Calendar to your calendar list.
- Selecting this command will result in the
Add Google Calendar
window appearing, where you can select from the calendars
seen in Google Calendar and add those to VueMinder.
- When adding a Google Calendar, you can choose from
several sync methods, including 1-way and 2-way.
Add Google Tasks
- This command enables you to to add an existing Google
Task List to your calendar list.
- Selecting this command will result in the
Add Google Tasks
window appearing, where you can select from the task
lists seen in Google Calendar and add those to
VueMinder.
New Calendar
- After selecting this option, a new event calendar entry will be added to the
Calendar List.
- The Calendar
Properties window will appear, enabling the calendar
name and settings to be specified.
- The new calendar will become the default calendar when
creating new events. You can change the default calendar by
clicking on a different calendar in the list or by selecting
a calendar in the "Default Calendar" drop-down list located
below the Calendar List.
- The appearance of events belonging to the calendar can be modified by using the
Appearance Toolbar or
Calendar Properties
command.
- The keyboard shortcut is Ctrl+Shift+C.
New Task Calendar
- After selecting this option, a new task calendar entry will be added to the
Calendar List.
- The Task Calendar
Properties window will appear, enabling the calendar
name and settings to be specified.
- The new calendar will become the default calendar when
creating new tasks. You can change the default calendar by
clicking on a different calendar in the list or by selecting
a calendar in the "Default Calendar" drop-down list located
below the Calendar List.
New Note Calendar
- After selecting this option, a new note calendar entry will be added to the
Calendar List.
- The Note Calendar
Properties window will appear, enabling the calendar
name and settings to be specified.
- The default appearance of notes belonging to the calendar can be modified by using the
Appearance Toolbar.
- The new calendar will become the default calendar when
creating new notes. You can change the default calendar by
clicking on a different calendar in the list or by selecting
a calendar in the "Default Calendar" drop-down list located
below the Calendar List.
New Shared Calendar
- This command is similar to the "New Calendar" command,
except the created calendar will default to being shared
over the local network.
- The user permissions for the shared calendar can be
adjusted on the Sync tab of the
Calendar Properties
window, which will be automatically displayed after
selecting this command.
New Calendar Group
- This command will create a new top-level calendar group.
- Calendar groups can be used to logically group similar
calendars. For example, if you have several calendar
subscriptions, you could create a new calendar group named
"Subscriptions" to contain these.
- After creating a new group, existing calendars can be
dragged and dropped into the new group.
Rename Calendar
- This command will enable the calendar to be renamed.
- Any calendar can be renamed, to anything you want.
However, if the calendar syncs with Outlook, be aware the
calendar names must be the same in both Outlook and
VueMinder in order to properly sync.
Delete Calendar
- This command will delete the active or selected calendar.
- Before the calendar is deleted, you will be prompted to confirm the deletion.
- The keyboard shortcut for deleting a calendar is the Delete key.
Show Only this Calendar
- This command will filter all items except those associated with
the currently selected calendar.
- To restore the display of all calendars, click the X button below
the calendar list or click the "Show All Events" command on the
View menu.
Import
- This command expands into a submenu containing the
following commands: Import
Events, Import Tasks,
Import Notes, and
Import Contacts.
- Data can be imported from a variety of sources,
including iCalendar/vCalendar files, comma- or
tab-delimited text files, Excel spreadsheets, Outlook,
Google Mail, and more.
Export
Sync Calendar
- This command is visible only when a calendar is selected
in the Calendar List that
can be synced. It will sync the selected calendar.
- For calendars that are published, the latest changes
will be updated to the publishing location.
- For calendars that are subscribed, the calendar will be
updated from the subscription location. Any local
modifications will be overwritten unless the calendar is
also published.
- This command will synchronize calendars that are shared
with Microsoft Outlook, Exchange Server, Google Calendar, or the local
network.
- During the Sync operation, the
status bar will update to show the current status. After
the Sync operation completes, the status bar will indicate
"Ready".
- The keyboard shortcut for syncing the current calendar is
Ctrl+F5. To sync all calendars, press F5.
Send Calendar via Email
- This command will save the currently selected calendar as an iCalendar (.ics)
file and attach it to a new email using your default email
program.
- If you don't have an email program installed or
configured on your computer, this command won't do anything.
- The keyboard shortcut to send a calendar or event via
email is Ctrl+E.
Context Menu Commands for Calendar Groups
Right-clicking a top-level calendar group will result in the
following menu. Most of the commands are the same as the ones
described above, when right-clicking a calendar name. However, a
few are different, and will be described below.

Rename Calendar Group
- This command enables the calendar group to be renamed.
- Calendar groups can have any name, as long as the name
is unique and not used for any other calendar groups.
Delete Group
- This command will delete the calendar group and all
calendars it contains. Use with caution!
Context Menu Commands for Categories, Priorities, and
Locations
When right-clicking a category, priority, or location, a
context menu similar to the one shown below will be displayed.
In the example below, a category was clicked. Similar commands
will be displayed for priority types and locations.

New Category / Priority Type / Location
- This command will create a new category, priority type,
or location, and then display the new type in the
appropriate editor window, where its appearance can be
optionally modified.
- After adding a new type, the displayed list will be
refreshed.
Delete Category / Priority / Location
- This command will delete the selected category, priority
type, or location.
- Any events, notes, tasks, or contacts associated with the deleted item
will be automatically updated to remove the association.
Show Selected Category / Priority / Location
- This command will cause the selected item to be visible.
In other words, if it was previously filtered, it will no
longer be filtered after selecting this command.
- This is equivalent to checking an item's box.
Show Only the Selected Category / Priority / Location
- This command will cause only the selected item to be visible. All
other items will be filtered.
- This is equivalent to unchecking all boxes except the selected
item.
Hide Selected Category / Priority / Location
- This command will cause the selected item to be
filtered. In other words, any events or tasks associated
with the selected item will not be displayed in the
Calendar View.
- This is equivalent to unchecking an item's box.
Show All / Hide All
- These commands will check or uncheck all items.
- To restore visibility of all items, click the "Show All"
command.
Properties