Show a Popup Reminder



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Events can be set up to display a popup reminder. An example popup reminder is shown below.

To enable a popup reminder, check the "Show a popup reminder" box in the list of available actions on the Event Editor. This will allow the popup reminder options to be viewed or modified as described below.

The popup reminder options.

Popup Reminder Settings

Before Event Start

  • You can specify the amount of time before the event that the popup reminder window should be first displayed.
  • The time can be between 0 minutes and 12 months before the event starting time.
  • The value can be typed in or selected from a drop-down list. When typing in a value, the number must come first, followed by a space and then the unit of time (minutes, hours, days, weeks, or months). Example: "1.5 hours".
  • Enter a negative value to make the reminder appear after the event start. For example "-1 hour" will make the reminder appear at 1 hour after the start time.

At Specified Date/Time

If you prefer to specify an exact date and time for the reminder to appear, you can use these fields. Any changes made here will automatically adjust the "Before event start" value, and vice versa. The values can be selected using the drop-down button or typed in with the keyboard.

Play Media

You can select a song or video to display with the reminder.

  • If you would like a wav file, song, or video to play in the popup reminder window, check the "Play media" box and then select a media file to be included.
  • The path to the media can either be typed in, or you can select the "..." button to browse for a media file.
  • You can click the drop-down arrow to access a list of recently used media files.
  • Supported audio file types end with extensions wav, mp3, and wma.
  • Supported video file types end with extensions wmv and mpg.
  • You can control how many times playback of the media file is repeated by using the drop-down list to the right of the media filename. For example, to play the file only once, select the "Play once" option. To repeat playback until the reminder is snoozed or dismissed, select the "Play unlimited" option.

Play Voice Reminder

When the "Play voice reminder" option is used, a text-to-speech voice will recite the associated reminder text, and repeat the specified number of times or until the reminder is snoozed/dismissed. This can be useful if you're often away from your desk, but within hearing distance. When the reminder appears, the computer will recite the reminder, so you won't need to look at your monitor to find out what the reminder is about. By default, the voice reminder will state the name of the event and when it is scheduled to begin. A voice template can be used to customize the recited text. A number of dynamic tags are also provided. For example, when the template includes a tag of [Description], any text entered on the Description tab will be recited.


  • You can preview what the popup reminder window will look like by clicking the Preview button.
  • You can use the preview to test that your media files will play.


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