Show a Desktop Alert



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Events can be set up to display a desktop alert reminder type. Desktop alerts will display in a small window in the lower right corner of the screen, similar to the alert that some email programs show when a new email arrives. An example desktop alert is shown below.

An example desktop alert reminder.

To enable a desktop alert reminder, check the "Show a desktop alert" box in the list of available actions on the Event Editor. This will allow the desktop alert options to be viewed or modified as described below.

Desktop alert options can be specified in the event editor. 

Desktop Alert Settings

Before Event Start

You can specify how long before the event start the desktop alert should be shown. 

  • You can specify the amount of time before the event that the desktop alert should be first displayed.
  • The time can be between 0 minutes and 12 months before the event starting time.
  • The value can be typed in or selected from a drop-down list.  When typing in a value, the number must come first, followed by a space and then the unit of time (minutes, hours, days, weeks, or months). Example: "1.5 hours".
  • Enter a negative value to make the reminder appear after the event start. For example "-1 hour" will make the reminder appear at 1 hour after the start time.

At Specified Date/Time

If you prefer to specify an exact date and time for the reminder to appear, you can use these fields. Any changes made here will automatically adjust the "Before event start" value, and vice versa. The values can be selected using the drop-down button or typed in with the keyboard.

Play a Sound

You can select a sound to play when the desktop alert is displayed.

  • You can play a system sound or a specific sound (wav) file when the desktop alert is displayed. 
  • This sound will play each time the alert is displayed, including after it has been automatically snoozed.
  • To choose a system sound, select the "Play system sound" option, and then select a system sound from the drop-down list.
  • To choose a wav file, select the "Play sound file (wav)" option. A path to a sound file can either be typed in, or you can select the "..." button to browse for a sound file. You can also click the drop-down arrow to access a list of recently used sound files. The "Loop" box can be checked to make the wav file continuously repeat until the desktop alert is snoozed or dismissed.

Play Voice Reminder

When the "Play voice reminder" option is used, a text-to-speech voice will recite the associated reminder text, and repeat the specified number of times or until the reminder is snoozed/dismissed. This can be useful if you're often away from your desk, but within hearing distance. When the reminder appears, the computer will recite the reminder, so you won't need to look at your monitor to find out what the reminder is about. By default, the voice reminder will state the name of the event and when it is scheduled to begin. A voice template can be used to customize the recited text. A number of dynamic tags are also provided. For example, when the template includes a tag of [Description], any text entered on the Description tab will be recited. 


  • You can preview what the desktop alert will look like by clicking the Preview button.
  • An example preview is shown below.  The desktop alert's menu, pin, and snooze options are not available in the preview.
    A desktop alert preview.


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