Print and Print Preview

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Overview

VueMinder provides a number of print layout styles and settings, as well as a print preview window that is updated automatically as print settings are modified. After you've selected your print settings, you can continue printing by clicking the "Print" button in the Print window.

Try PrintableCal if you're looking for more flexibility when printing, such as a Month layout that can dynamically grow to fit all events, or the ability to customize the printout with logos and branding information. PrintableCal is an add-in for Microsoft Word and Excel. It can import events from VueMinder and just about any other calendar app and print those events in day, week, month, and year layouts that you can customize.


The Print and Print Preview windows.

How to Fit More Items on a Page

In some cases, you may have more items defined than will print on a single page. Here are some tips on how you can fit more items into the printout. This is information is primarily intended for the "Monthly" layout style, but applies to some of the other print styles as well.

  • Uncheck the “Include date header” box on the Print window.
  • Click the Page Setup button and decrease the margin sizes. Try 0.3 inches instead of 0.5, if your printer can support those smaller margins.
  • In the Calendar Properties window, decrease the font size. You can access this window by double-clicking the name of a calendar in the calendar list. This will make text smaller on the screen, but should allow more events to fit when printing.
  • In the Pro version, you can print the month exactly as it appears on your screen by using the "Calendar View" print style, which can be selected from the drop-down list in the Print window. This layout (as well as many others) is not available in the Lite version.

Title

A title can be optionally specified.

A title can be specified in the Print settings.

The title will appear at the top of each printed page.

The specified title will appear at the top of each page.

Date Range

You can specify a range of dates to print, either by making a selection from the list, or by entering a custom date range. Note that depending on the selected print layout style, additional dates may be included in the printout. For example, when using a Monthly print style, entire months containing the starting and ending dates will be printed. If a date range of 11/30/2011 to 12/3/2012 were specified, months November, December, and January would all be printed in their entirety. When printing a Yearly style, only the years of the entered date range are used. Even if a print range of a single day were specified, the entire year containing the date would still be printed.

A print range can be selected from a list of presets.

The following print range options are provided:

  • Today - Today's date will be included in the printout.
  • Tomorrow - Tomorrow's date will be included in the printout.
  • The next 7 days - The next 7 days will be included in the printout.
  • The next 14 days - The next 14 days will be included in the printout.
  • The next 31 days - The next 31 days will be included in the printout.
  • The next 90 days - The next 90 days will be included in the printout.
  • The next 180 days - The next 180 days will be included in the printout.
  • The next 365 days - The next 365 days will be included in the printout.
  • This calendar month - Dates in the current month will be included in the printout.
  • This calendar year - Dates in the current year will be included in the printout.
  • A range of dates - The specified start and end dates will be included in the printout.
  • The selected dates - The dates currently selected in the Calendar View or Navigation Pane will be included in the printout.

The starting or ending dates can be modified by selecting a new date from the drop-down calendar, or by typing one in. When a custom date is entered, the print range selection will automatically switch to "A range of dates".

You can enter a custom date range.

Layout

You can select from a variety of print styles. You can also choose to print in color (if supported by your printer) or grayscale. Some print styles have additional layout settings. These are described in more detail below. Some print layouts also allow you to choose whether to print a date header and whether to exclude non-working days from the printout. Working days are specified in the Calendar options.

The print layout settings allow a variety of print styles to be selected.

Daily Print Style

The Daily style prints each day within the specified date range. Days are printed one per page. This is the default print style when the Day view is displayed.

Daily print style settings.

  • Include date header - Check this box to include a date header on each page of the printed output. The date header will include the printed date and small calendars showing the month containing the printed date and the following month.
  • Start/end time - Days are printed with time slots. Only time slots between the starting and ending times will be printed. To select a different starting or ending time, choose one from the drop-down list.

Weekly Print Style

The Weekly style prints all weeks that contain the specified date range. Weeks are printed one per page. This is the default print style when the Week view is displayed. The first day of the printed week is specified in the Calendar options.

The weekly print style.

  • Include date header - Check this box to include a date header on each page of the printed output. The date header will show the dates of the printed week. It will also include small calendars showing the month that contains the printed week as well as the following month.
  • Start/end time - Each day of the week is printed containing time slots. Only time slots between the starting and ending times will be printed. To select a different starting or ending time, choose one from the drop-down list. All days of the week will print using the same time slot range.
  • Layout Style - The Weekly print style has 3 different layout styles. Style 1 shows time slots for each day of the week. Style 2 shows the week using 2 columns, with Monday through Wednesday on the left, and Thursday through Sunday on the right. Saturday and Sunday are condensed. Style 3 shows each day from left to right, similar to Style 1 but without the time slots.

Monthly Print Style

The Monthly style prints all months that contain the specified date range. This is the default print style when the Month view is displayed.

The monthly print style settings.

  • Include date header - Check this box to include a date header on each page of the printed output. The date header will show the printed month and year. It will also include small calendars showing the previous and following months.
  • Include date colors - Check this box to color each day header based on the color of the first event occurring on that date.
  • Exclude non-working days - Check this box to exclude days from the printout that are not marked as working days in the Calendar options. This will increase the space available to print events of working days.
  • Layout style - There are 3 monthly layout styles to choose from:
    • Five weeks per page - Each page will print containing 5 weeks instead of a complete month.
    • One month per page (Style 1) - Each page will contain 1 complete month. Events of dates that are before or after the month being printed on the current page will also be shown.
    • One month per page (Style 2) - Each page will contain 1 complete month. Unlike Style 1, this style will hide events that fall on dates outside of the month being printed on the current page.
  • Compress weekends - Check this box to compress the printout of weekends. This will increase the space available to print events of weekdays.

Yearly Print Style

The Yearly style prints an entire year's calendar on a single page. Event details are not shown, although dates that contain events will be bold or colored based on the color of the first event occurring on a date.

The Yearly print style settings.

  • Include date header - Check this box to include a date header on each page of the printed output. The date header will show January - December and the year number.
  • Exclude non-working days - Check this box to exclude days from the printout that are not marked as working days in the Calendar options.
  • Include date colors - Check this box to color each day based on the color of the first event occurring on that date.

Print Preview

A dynamic print preview window can be displayed by clicking the "Auto Preview" button. This print preview window will automatically update whenever print setting changes are made.

The Auto Preview button shows a print preview window that automatically updates to match current print settings.

An example print preview is shown below for a Week print style. In this example, 4 weeks are printed, 1 per page.
An example print preview.

You can perform many actions on the print preview window...

  • Continue to print by selecting the Print command from the Print Preview window's file menu or toolbar.
  • Adjust the paper size, orientation, and margins using the Page Setup menu option.
  • Exit the print preview without printing by closing the window or selecting the Exit menu option.
  • When printing multiple pages, you can switch between them from the thumbnail view on the left, or by selecting the appropriate menu or toolbar options.
  • Zoom in and out, fit the preview pages to the window, and preview multiple pages at once.
  • Use the Snapshot Tool on the toolbar to copy an area of the preview page to the clipboard as an image. This image could then be pasted into other documents or presentations.

Page Setup and Print Buttons

A Page Setup button is provided at the bottom of the Print window.

The Page Setup button allows margin sizes to be adjusted.

Clicking this button will cause the following window to be displayed, where the page orientation and margins can be adjusted. The default margin size is 0.5 inches.

The Page Setup window.

After you're satisfied with your print layout and page settings, you can click the Print button. This will cause the following window to be displayed, where you can select the output printer, page range, and number of copies to print. You can also adjust your printer's properties, which will vary depending on your printer model. Clicking the OK button will send the job to the printer.

The standard Print dialog.

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Copyright © 2008-2011 VueSoft LLC. All rights reserved. Microsoft Excel, Microsoft Outlook, and Microsoft SQL Server are trademarks of Microsoft Corporation. Google Calendar is a trademark of Google Inc. This documentation is subject to change without notice.