Contents

Overview

The calendar view shows either a day, week, or month view of your events. You can switch between the three view types from the Main Toolbar or from the View Menu. Most activities, such as creating or modifying events, are done the same way in all three views. The primary differences are visual, such as the range of dates displayed and the amount of information provided in event titles. Also, event titles will not word-wrap in the month view, but will in the day and week views.

Date Navigation

The currently displayed date(s) will be displayed at the top of the Calendar View. You can navigate to previous or next dates by clicking the left or right arrow buttons.

Dates can be navigated by clicking the left or right arrow buttons.  The current date(s) will be displayed.

Creating New Events

In each view, new events can be created in several ways:

  • By double clicking an empty space in the desired date or time slot. A normal, non-recurring, event will be created.
    Double-click an empty area to create a new event.
  • By selecting "New Event" from the Main Toolbar or the File Menu.
    Click the Create Event toolbar command to create a new event.
  • By right-clicking and selecting the "New Event", "New Recurring Event", or "New All Day" event commands from the context menu. The Event Editor window will be displayed for the new event. When creating a recurring event, the Recurrence tab will be displayed in the Event Editor by default.
    Right click and select the New Event command to create a new event.

Editing Existing Events

In each view, existing events can be modified in several ways:

  • By double-clicking the event. The event will open in the Event Editor window. If a recurring event is selected, you will be prompted to select whether you want to open the selected occurrence or the entire series.
    Double-click an event to open it in the Event Editor window.
  • By selecting the event you'd like to edit, and then pressing the Ctrl+O keyboard shortcut.
  • By right-clicking the event and then selecting the "Open Event" command. The event will open in the Event Editor window. If a recurring event is selected, you will be prompted to select whether you want to open the selected occurrence or the entire series.
    Right-click an event and select the Open Event command to edit the event.
  • By dragging the the event to a different date and/or time slot. Click the event and hold the mouse button down. Then, move the mouse to drag the event to the desired date and/or time slot. Release the mouse button to complete moving the event.
    Hold the mouse button down on an event to drag it to a different date or time.
    Release the mouse button to place the event at the select date or time slot.
  • By resizing the event's box. The event box corresponds to the event starting and ending date and time. Depending on the active view, these dates or times can be modified by resizing the event box. All-day events can have their left and right edges resized to adjust their starting and ending dates. Non all-day events can have their top and bottom edges resized to adjust their starting and ending times.

Context Menu Commands

Right-clicking an empty area in the Calendar View, with no event selected, will result in the following context menu being displayed:

The calendar view context menu when no events or tasks are selected.


Right-clicking an event will result in the following context menu. Commands are added for opening or deleting the event, marking it as completed, and assigning it to a different calendar.

The Calendar View context menu when an event is selected.

New Event

  • After selecting this option, the Event Editor Window will be displayed, where a new event can be defined. The event will default to being at a certain time of day and non-recurring. These settings can be modified from within the Event Editor window.

New Recurring Event

  • After selecting this option, the Event Editor Window will be displayed, where a new recurring event can be defined. The event will default to being at a certain time of day and recur weekly on the selected day. These settings can be modified from within the Event Editor window.

New All Day Event

  • After selecting this option, the Event Editor Window will be displayed, where a new all-day event can be defined. The event will default to being all day and non-recurring. These settings can be modified from within the Event Editor window.

Open Event

  • This command is visible only when an event is selected or was right-clicked.
  • After selecting this option, the Event Editor Window window will display, allowing the properties of the selected event to be viewed or modified.
  • If the selected event is recurring, you'll have the option of either opening the entire series, or only the selected occurrence.
  • The keyboard shortcut is Ctrl+O.

Delete Event

  • This command is visible only when an event is selected or was right-clicked.
  • After selecting this option, the you will be prompted to confirm deletion of the selected event.
  • If the selected event is recurring, you'll have the option of either deleting the entire event series, or only the selected occurrence.
  • The keyboard shortcut is the Delete key.

Completed

  • Events can be marked as completed by using the Completed context menu option.
    Events can be marked as completed.
  • After marking an event as completed, its display will either change or it will be hidden, depending on whether the View menu is set to hide or display completed items. Completed events will be displayed semi-transparently.

Assign to Calendar

Events can be quickly assigned to a different calendar via the context menu.

  • This menu command allows the selected event to be quickly re-assigned to a different calendar.
  • The menu expands into a listing of your defined calendars. To assign the event to a different calendar, click the desired calendar from the list.

Cut

  • This will cut the event that is currently selected. The event will be removed from the calendar and placed on the clipboard.
  • This menu option is enabled only when a single event is selected.
  • The keyboard shortcut for cutting is Ctrl+X.

Copy

  • This will copy the event that is currently selected. The event will be copied to the clipboard.
  • This menu option is enabled only when a single event is selected.
  • The keyboard shortcut for copying is Ctrl+C.

Paste

  • This will paste the event that was previously cut or copied, at the currently selected date or time slot.
  • The date of the original event is not preserved, but its time of day and duration are. This allows an event to be easily copied and pasted to multiple dates.
  • If there is not an event on the clipboard, this menu option will be disabled.
  • The keyboard shortcut for pasting is Ctrl+V.

Today

  • Selecting this will cause today's date to be selected and displayed.

Go To Date

  • This will display the Go To Date dialog, where any date can be selected for display.
  • The Calendar View will update to show the selected date.
  • The keyboard shortcut for going to a date is Ctrl+G.

Event Appearance

Events are displayed using the appearance settings of the associated calendar, as specified on the Appearance Toolbar or Calendar Properties. This allows events belonging to different calendars to be easily distinguished.

Event appearance examples.

Depending on the current view type, window size, and event font size, the information displayed in event blocks will vary slightly. For example, on the Month View, the event starting time will be displayed for events that aren't all day. The event location will also be displayed, but due to space limitations, may not fit completely. If you cursor over an event, a tooltip will be displayed showing the complete event title, location, and starting/ending times.

Example event in the Month View.

On the Day and Week Views, the event starting time is not displayed in the event block because the event block is located within its associated time slot.

Example event in the Day View.

Regardless of the view type, icons will be displayed in the event blocks to indicate any of the following conditions:

  • An event with an associated reminder will display with an alarm bell icon. The reminder could be a popup reminder or desktop alert. When the reminder has been processed or dismissed, the icon will be removed.
    The reminder icon is an alarm bell.
  • A recurring event will display with a recurrence icon.
    The recurring event icon.
  • A variation of a recurring event will display with a recurrence icon that is crossed out. For example, if a recurring event normally starts at 11:00 AM, and you need to modify an instance of the event to occur at 12:30 PM, the variation icon will display to indicate the event is normally recurring but has been changed.
    The recurrence variation icon.

 

Copyright © 2009 VueSoft. All rights reserved.