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Overview
Why upgrade to Pro?
The Pro version adds the following views types:
- Year View - Shows an entire year
with color-coded dates.
- Timeline View - Shows a horizontal
representation of your schedule.
- List View - Shows a list of events,
tasks, notes, contacts, and distribution lists. Rows can
be sorted, filtered, and grouped.
The calendar view is where your events are shown. It consists of a number of view types, each
on a tab that can be dragged to an edge of the view to customize
the layout or show multiple views simultaneously. These view
types each have a unique intent, allowing you to select the view
type most appropriate to the way you need to visualize your
data.
- Day View - This view shows an
day, divided into timeslots from top to bottom. Multiple
days can be displayed side-by-side. Up to 14 days can be
viewed within the Day view.
- Week View - This view shows
a week, with days either side-by-side or divided into 3 rows and 2
columns, depending on the selected layout style.
- Month View - This view can
be used to show an entire month, or between 1 and 16 weeks.
Each week is a row, divided into days. The first day of the
week is controlled via a
Calendar Option.
Selecting and Arranging Views
Each view type can be selected and displayed by clicking its
tab, or by selecting the view from the Go
menu. For example, in the following screenshot, the Month
view is active. To make a different view active, such as the Day
view, its tab name would need to be clicked. To see a brief
video demonstrating how the tabs of the calendar view can be
selected or arranged to customize the window layout,
click here.
Why upgrade to Pro?
The Pro version adds a Window menu, where the Calendar View
layout can be saved or loaded. A number of preset layouts
are also included.
By default, each view will occupy the entire Calendar View
area.
You can also define your own custom window layouts by dragging
the view tabs to a desired area and edge. Any number of areas
within the Calendar View can be defined, and only or more tabs
dragged into it. A couple example layouts are shown below, to
demonstrate the flexibility of the Calendar View.
In this example, the Day tab was dragged to the right edge.
In this example, the Week view was dragged into the Day view
area, on the bottom edge.
In addition to dragging the tabs, they can also be
right-clicked, and an option selected from the popup menu to
control the positioning of the selected view.
Calendar views can also be maximized or restored, if there
are multiple views displayed at the same time. This allows you
to quickly toggle a full-size mode of a certain view, without
needing to redo the window layout or lose your customizations.
Date Navigation
Left/right navigation arrows and the currently displayed date
range will be shown the top
of each view type. You can navigate to previous or next
dates by clicking the left or right arrow buttons.
Creating New Events
Why upgrade to Pro?
In addition to events, the Pro version allows creation of
meeting requests, notes, and tasks. Like events, these can
be created via a right-click menu in the Calendar View. They
can also be dragged to different dates or timeslots.
New events can be created in several ways:
- You can create a new event by double clicking an empty space in the desired date or
time slot. A normal, non-recurring, event will be created.
- You can use the "New Event" command from the
Main Toolbar or the
File Menu, or use the Ctrl+N
keyboard shortcut.
- You can create new events by right-clicking and selecting the "New Event",
"New Recurring Event", or "New All Day" commands
from the context menu. The
Event Editor will be displayed for the new event.
Rescheduling and Editing Existing Items
In each view, existing events can be modified in several
ways:
- You can open an event by double-clicking it. It will
open in the Event Editor. If a recurring event is selected, you will be
prompted to select whether you want to open the selected
occurrence or the entire series.
- You can also open an event by single-clicking it and then
pressing the Ctrl+O keyboard shortcut, or right-clicking it
and selecting the Open command.
- Events can be moved to different dates
or timeslots by dragging. Click the event and hold the mouse button down.
Then, move the mouse to drag the item to the desired date
and/or time slot. Release the mouse button to complete
moving the event.
- The duration of an event can be changed by resizing
its box. The box
corresponds to the starting and ending date and time of the
event.
Depending on the active view, these dates or times can be
modified by resizing the event. All-day events can
have their left and right edges resized to adjust their
starting and ending dates. Non all-day events can have
their top and bottom edges resized to adjust their starting
and ending times.
Event Appearance
Event Colors
Events will be colored in 4 different ways, depending on the
"Color Events Using" selection on the
View menu. For example, if events are colored based on the
current tab in the Calendar Items
area, and the Calendar Items tab is set to Calendars, then
events will be drawn based on the appearance settings of their
associated calendar, as specified on the
Appearance Toolbar or
Calendar Properties.
Events can also be colored based on associated category,
priority, or location. All calendar views will color events the
same, for consistency.
Event Blocks
Depending on the current view type, window size, and event
font size, the
information displayed in event blocks will vary slightly. For
example, on the Month View, the
event starting time will be displayed for events that aren't
all day. The event location will also be displayed, but
due to space limitations, may not fit completely. If you cursor
over an event, a tooltip will be displayed showing the complete
event title, location, and starting/ending times.
On the Day and
Week Views, the event starting time
is not displayed in the event block because the event block is
located within its associated time slot.
Regardless of the view type, icons will be displayed in the
event blocks to indicate any of the following conditions:
-
An event with an associated reminder will display with an
alarm bell icon. The reminder could be a popup
reminder and/or desktop alert. When the reminder has been
processed or dismissed, the icon will be removed.
-
A recurring event will display with a recurrence icon.
-
A variation of a recurring event will display with a
recurrence icon that is crossed out. For example, if a
recurring event normally starts at 10:30 AM, and you need to
modify an instance of the event to occur at 9:00 AM, the
variation icon will display to indicate the event is
normally recurring but has been changed.
Context Menu Commands - No Selection
Right-clicking an empty area within the calendar view, where
there is no event, will result in the following
context menu appearing. Note, some options may vary slightly
depending on the active view type.
New Event
- This command will display the
Event Editor, where a new event can be defined.
- The
event will default to being at a certain time of day and
non-recurring. These settings can be modified from within
the Event Editor.
New Recurring Event
- This command will display the
Event Editor, where a new recurring event can be
defined.
- The event will default to being at a certain time
of day and recur weekly on the selected day. These settings
can be modified from within the Event Editor.
New All Day Event
- This command will display the
Event Editor, where a new all-day event can be defined.
- The event will default to being all day and non-recurring.
These settings can be modified from within the Event Editor.
Cut
- This will cut the event that is currently selected. The
event will be removed from the calendar and placed on the
clipboard.
- This menu option is enabled only when one or more events
are
selected.
- The keyboard shortcut for cutting is Ctrl+X.
Copy
- This will copy the event that is currently selected. The
event will be copied to the clipboard.
- This menu option is enabled only when one or more events
are
selected.
- The keyboard shortcut for copying is Ctrl+C.
Paste
- This will paste the event that was previously cut or
copied, into the currently selected date or time slot.
- The date of the original event is not preserved, but its
time of day and duration are. This allows an event to be
easily copied and pasted to multiple dates.
- If there is not an event on the clipboard, this menu
option will be disabled.
- The keyboard shortcut for pasting is Ctrl+V.
Today
- Selecting this will cause today's date to be selected
and displayed.
- It will also make the current time visible in the Day
view.
Go To Date
- This will display the
Go
To Date dialog, where any date can be selected for
display.
- The Calendar View will
update to show the selected date.
- The keyboard shortcut for going to a date is Ctrl+G.
Show Completed Events
-
This toggles whether completed events will appear in the
Calendar View.
-
When unchecked, completed events will be shown as faded, to
indicate they have been completed.
View Settings
- Depending on the view type, a View Settings submenu may
be displayed. This submenu contains menu options for
adjusting the view's settings, such as the number of visible
weeks or the timeslot interval.
- For more information, see the documentation for the
Day View,
Week View, or Month View.
Context Menu Commands - Event
Right-clicking an event will result in the following context
menu.
Why upgrade to Pro?
The Pro version adds a "Send Event(s) Via Email" command to
the right-click menu, where one or more selected events can
be sent via email.
Open Event
- After selecting this command, the selected event will
open in the
Event Editor will display, allowing
its properties to be viewed or modified.
- If the selected event is recurring, you'll have the
option of either opening the entire series, or only the
selected occurrence.
- The keyboard shortcut is Ctrl+O.
Completed
- Events can be marked as completed by
using the Completed context menu option.
- After marking an event as completed, it will either be
hidden or faded, depending on the View menu
option for showing hidden events.
Assign to Calendar
- This menu command allows the selected event to be
quickly re-assigned to a different calendar.
- The menu expands into a listing of your defined
calendars. To assign the event to a different calendar,
click the desired calendar from the list.
Categorize
-
The "Categorize" menu option will
expand into a list of categories, as defined in the
Categories tab of the Calendar
Items List
-
Selecting a category from this menu
will re-associate the event(s) with the selected category.
-
If the event had multiple category
associations previously, those will all be removed and
replaced with the single selected category.
-
Event categories can also be assigned via the
Event Editor.
Prioritize
-
The "Prioritize" menu option will
expand into a list of priorities, as defined in the
Priorities tab of the Calendar
Items List
-
Selecting a priority from this menu
will re-associate the event(s) with the selected priority.
-
Event priorities can also be assigned via the
Event Editor.
Delete Event
- This command will delete the selected event(s).
- If the selected event is recurring, you'll have the
option of either deleting the entire event series, or only
the selected occurrence.
- The keyboard shortcut is the Delete key.
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