Calendar Properties

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Overview

Each calendar of the Calendar List can have its properties individually modified. The calendar can be subscribed, published, synced with Google Calendar, synced with Outlook, and shared over a local network.

  • Tabs are provided for modifying the calendar's appearance, event conflict handling, event defaults, sharing permissions, publish and/or subscribe settings, Outlook synchronization settings, and Google Calendar synchronization settings.
  • If the calendar is a shared calendar and you only have "Reader" access, all tabs except "Appearance" will be hidden because only the calendar owner can modify those other settings.
  • To view or modify a calendar's properties, you can double-click the calendar in the Calendar List or use the Calendar Properties command from the Edit menu. The keyboard shortcut is F2.
  • When you're done making changes, click the OK button to save. Or, if you'd like to discard the changes, click Cancel.
  • You can delete the calendar by clicking the Delete button. You'll be prompted to confirm.

The calendar properties window.

Overall Properties

Calendar Name

The calendar can be renamed. This name will appear in the Calendar List.

Calendar Group

A group can be specified for the calendar. Calendar groups are used in the Calendar List to group similar calendars. The assigned group can be modified by dragging and dropping the calendar in the Calendar List, or by specifying a group name in the Calendar Properties window. To select an existing group, use the drop-down button. To create a new group, type in the desired name.

Calendar Properties - Settings

Appearance

The calendar appearance can be modified as described here.

  • The specified appearance will be used when the View menu is set to color events based on assigned calendar.
  • The calendar appearance can also be done using the Appearance Toolbar.
  • The appearance settings will be used by all new and existing events belonging to the calendar.

Event Conflict Handling

Each calendar can be individually configured for event conflict handling, allowing warnings to be displayed when events within the calendar, or in other calendars that have conflict handling enabled, are scheduled to occur at the same time or overlapping times. Two types of warnings are provided, and can be enabled or disabled using the checkboxes.
Two different types of event conflict warnings can be enabled or disabled for each calendar.

  • The "Show a warning label in the Event Editor" check box will result in a warning label in the Event Editor if the event time conflicts with another. An example is shown below.
    An example of the event conflict label.
  • The "Show a popup warning message when closing the Event Editor" check box will result in a more informative message appearing when the Event Editor is closed, if the conflicting event belongs to this calendar. The specific conflicting event(s) will be listed in the message.
    An optional warning message can be displayed when an event has a conflict.
  • To completely disable event conflict warnings for an individual calendar, uncheck both boxes. To disable conflict warnings for ALL calendars, repeat this for each calendar.

Calendar  Properties - Event Defaults

This tab is disabled in the Lite version. The Pro version allows default event properties to be specified. These will be used when new events belonging to the calendar are created. The defaults can also be used when importing new events, if they don't include this data. For example, if you have a calendar whose events you'd like to default to sending email reminders 4 hours before the event starting time, you can specify this in the calendar properties. Any new events will automatically default to having this property. Each calendar can have its own event defaults. You can also make the current calendar's settings the defaults for any new calendars by checking the "Use these defaults for new calendars" box.

Calendar Properties - Sharing

This tab is disabled in the Lite version. The Pro version allows calendars to be shared over a local network, so the same calendar to be viewed or modified by multiple people, or from multiple computers. The FAQ provides a step-by-step guide to calendar sharing.

Learn more...

Calendar Properties - Publish

This tab is disabled in the Lite version. To Pro version allows you to enter or modify the publishing settings for the calendar. Calendars are published using the Standard iCalendar (RFC 5545) Format.

Learn more...

Calendar  Properties - Subscribe

The Subscribe tab allows you to enter or modify the subscription settings for the calendar. You can subscribe to any calendar file that follows the Standard iCalendar (RFC 5545) Format. When subscribing to a calendar, the "Sharing" and "Google Calendar" tabs will be disabled, since those features are incompatible with subscribed calendars.
Subscription settings can be specified in the Calendar Properties window.

Subscribe to Calendar

To subscribe to a calendar, check the "Subscribe to calendar" box. To stop a calendar from being subscribed, uncheck this box. Checking or un-checking this box will enable or disable the rest of the controls on the Subscribe to Calendar window.

Subscription Location

A location of the calendar you wish to subscribe to needs to be specified. This can be a web URL or a shared calendar file on your local network. The name should end with ".ics", which is the common file extension for iCalendar file types. When subscribing to a shared or local file, you can use the "..." button to browse to the desired destination. Otherwise, the web URL will need to be typed or copied/pasted from your web browser. In the example below, the subscription is to a public Google calendar.

Authentication

When subscribing to a web URL that requires authentication, you'll need to check the "Server requires authentication" box. Enter your username. You can optionally enter your password and check the "Save password" box. If you choose to not save your password, you will need to manually enter your password whenever the calendar subscription is updated. Passwords are saved securely to the local drive using 256-bit encryption. VueMinder also connects securely using the SSL (Secure Socket Layer) 3.0 or TLS (Transport Layer Security) 1.0 protocols, when available. If you prefer to not use SSL due to connection speed issues, you can uncheck the SSL box.

Options

You can select the following options when subscribing to a calendar:

  • Update - The calendar subscription can be set to manually update, or automatically update every 1 minute, 5 minutes, 15 minutes, hour, day, or week.
  • Include reminders, appearances, and completions - The calendar subscription will include reminder settings, if compatible with VueMinder. It will also include event appearances and completion status, which will most likely be present only when subscribing to a file that was published using VueMinder.


You can also use the Update Now button to immediately update the calendar subscription. Note that this is the same as commanding Sync Calendar from the Share menu.

Calendar Properties - Outlook

This tab is disabled in the Lite version. The Pro version allows you to setup automatic synchronization of the calendar with Microsoft Outlook, which can then synchronize with many mobile devices, such as iPhone, Android, and Blackberry. It can also sync with Yahoo Calendar and Windows Live Calendar.

Learn more...

Google Calendar

This tab is disabled in the Lite version for local calendars. It's only enabled for calendars that have been added using the "Add Google Calendar" command on the File menu. In the Pro version, this tab is also enabled for local calendars, which allows local calendars to be easily added to Google Calendar.

The Google Calendar tab allows adjustment of Google Calendar synchronization settings. To immediately command the sync, click the "Sync Now" button. The time of the last sync will be refreshed and shown below the Google Calendar sync settings. 
The Google Calendar tab allows configuration of Google Calendar sync for a calendar.

Authentication

Before VueMinder can connect to your Google Calendar, authentication information is needed. Enter the username and password you use when logging into Google Calendar. If you sync with multiple Google Calendar accounts, the login information will depend on which account is associated with the calendar.

Sync Frequency

A number of sync frequencies can be selected from the drop-down list. The default is "Automatically", which will result in a sync being performed only when an event change is detected and a sync is required for the selected sync direction. In other words, if the sync direction is "2-way", a sync will automatically happen whenever a change is made on the local computer or on Google Calendar. If you prefer a periodic sync, there are a number of frequency selections to choose from, such as "Every hour" or "Every day". Pick whichever best matches your needs.

Don't Sync Events Created More Than...

To reduce the time required for syncing, especially when a large calendar is initially configure to sync with Google Calendar, the "Don't sync events created more than xx days ago" number can be adjusted. The smaller the number, the faster the sync will be, but the sync will exclude older events. If you don't care about syncing old events, this number can be set to something smaller, like 7 days. The default is 60 days.

Sync Direction

In the Lite version, the only choice is "1-way Google Calendar To VueMinder". The Pro version adds "1-way VueMinder to Google Calendar" and "2-way".

 

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Copyright © 2008-2011 VueSoft LLC. All rights reserved. Microsoft Excel, Microsoft Outlook, and Microsoft SQL Server are trademarks of Microsoft Corporation. Google Calendar is a trademark of Google Inc. This documentation is subject to change without notice.