Calendar Items List

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Overview

The Calendar Items area of the main window contains tabs for listing the calendars, categories, priority types, and locations. When the "Color Events Using" option in the View menu is set to use the active tab in the Calendar Items area, switching between the tabs will recolor events based on the associated calendar, category, priority, and location appearances. The Calendar Items area also allows events to be filtered from the display by unchecking items you don't want to see.

  • Double-click a calendar in the list to open the Event Calendar Properties.
  • When double-clicking a category, priority, or location, the Category Editor, Priority Editor, or Location Editor will be displayed, respectively.
  • The checkboxes can be used to toggle the display of events in the Calendar View and Desktop Calendar. This allows events associated with the unchecked item to be filtered from the display. Any combination of items can be checked or unchecked.
  • The appearance settings for the currently selected calendar can be modified from the Appearance Toolbar or the Calendar Properties window. Likewise, appearance settings for the categories, priority types, and locations can also be modified via the Appearance Toolbar, or by opening the appropriate editor from the Tools menu.
  • An example Calendar List containing several calendars is shown below. As you can see, the calendar appearance settings are also applied to the calendar names to help visually distinguish which events belong to which calendar. Calendars can also be arranged within different calendar groups.
The calendar list showing some example calendar categories.

Calendar Icons

Calendars displayed in the list can have varying icons or combinations of icons...

  • The active calendar icon has a green arrow. The active calendar will show a black selection indicator. This will be the default calendar when creating new events.
  • The active calendar icon has a green arrow. A subscribed calendar will have an orange arrow pointing down.
  • The active calendar icon has a green arrow. A calendar that is synced with Google Calendar will have a small icon consisting the a G within a blue circle.
  • The active calendar icon has a green arrow. All other calendars will display as a plain calendar icon.

Filtering Calendar Items

On each of the tabs of the Calendar Items area, checkboxes are displayed for the various items. These checkboxes are used for filtering display of associated events from the Calendar View.. For example, if you have a calendar containing events that you usually don't need to see, you can uncheck the calendar in the list. Similarly, if there is a certain category, event location, or priority type that you don't need to see, those can be filtered as well. When items are filtered, a message will be displayed at the bottom of the Calendar Items area. This message contains an "X" button, allowing the filter to be reset, so all events will be displayed.
Calendars, categories, priorities, and locations can all be filtered.

Any tab having one or more active filters will have its name in bold. In the example above, every tab has at least one filtered item.

Context Menu Commands for Calendars

Right-clicking a calendar in the Calendar List will result in the following context menu being displayed:

The calendar list context menu.

New Calendar

  • After selecting this option, a new event calendar entry will be added to the Calendar List.
  • The Calendar Properties window will appear, allowing the calendar name and settings to be specified.
  • The new calendar will become the default calendar when creating new events. You can change the default calendar by clicking on a different calendar in the list.
  • The appearance of events belonging to the calendar can be modified by using the Appearance Toolbar or Calendar Properties command.
  • The keyboard shortcut is Ctrl+Shift+C.

New Calendar Group

  • This command will create a new top-level calendar group.
  • Calendar groups can be used to logically group similar calendars. For example, if you have several calendar subscriptions, you could create a new calendar group named "Subscriptions" to contain these.
  • After creating a new group, existing calendars can be dragged and dropped into the new group.

Calendar Properties

  • This will open the Calendar Properties window for the currently active event calendar, where the calendar's appearance and subscription settings can be viewed or modified.
  • The keyboard shortcut for accessing the Calendar Properties is F2.

Rename Calendar

  • This command will allow the calendar to be renamed.
  • Any calendar can be renamed, to anything you want.

Categorize Calendar

  • This command will allow all events belonging to the calendar to be re-categorized.
  • For example, if you've imported a calendar of birthdays, but all events are set to the "Default" category, you could categorize all events belonging to the imported calendar to the "Birthdays" category by using the "Categorize Calendar" command.

Delete Calendar

  • This command will delete the active or selected calendar.
  • Before the calendar is deleted, you will be prompted to confirm the deletion.
  • The keyboard shortcut for deleting a calendar is the Delete key.

Add Calendar Subscription

  • This will initiate a new calendar subscription.
  • A new calendar will be created and added to the Calendar List.
  • The Subscribe tab of the Calendar Properties window will then be displayed, allowing the location of the calendar to be specified, along with other subscription settings.
  • If the new calendar is successfully subscribed, it will automatically be named based on the source calendar.
  • The keyboard shortcut for adding a calendar subscription is F6.

Add Public Calendars and Holidays

  • After selecting this command, the Add Public Calendar window will be displayed, allowing you to browse a list of publicly available calendars and select ones that you would like to add to your calendar list.
  • These public calendars cover things like holidays for a variety of countries and religions, sports and entertainment events, science and astronomy events, and much more.

Import

  • This command expands into a submenu containing the following command: Import Events.
  • The Pro version adds additional commands to the submenu for importing notes, tasks, and contacts.
  • In the Lite version, events can be only be imported from iCalendar (ics) files. The Pro version can import from a variety of additional sources, including vCalendar (vcs) files, comma- or tab-delimited text files, Excel spreadsheets, Outlook, Google Mail, and more.

Export

  • This command expands into a submenu containing the following commands: Export Events.
  • The Pro version adds additional commands to the submenu for exporting notes, tasks, and contacts.

Subscribe

  • This command will display the Subscribe tab of the Calendar Properties window for the currently active calendar, where subscription settings can be viewed or defined.
  • The keyboard shortcut for accessing the Subscribe to Calendar window is F7.

Sync Calendar

  • This command is visible only when a calendar is selected in the Calendar List that is an ics subscription or syncs with Google Calendar. The command will sync the selected calendar. Any local modifications will be overwritten
  • During the Sync operation, the status bar will update to show the current status. After the Sync operation completes, the status bar will indicate "Ready".
  • The keyboard shortcut for syncing the current calendar is F5.

Sync All

  • This command will synchronize all calendars that are subscribed or synced with Google Calendar.
  • This is equivalent to performing a Sync command on each calendar, except it is done as one operation.
  • During the operation, the status bar will update to show the current status. After the Sync operation completes, the status bar will indicate "Ready".
  • The keyboard shortcut for syncing all calendars is Ctrl+F5.

Context Menu Commands for Calendar Groups

Right-clicking a top-level calendar group will result in the following menu. Most of the commands are the same as the ones described above, when right-clicking a calendar name. However, a few are different, and will be described below.
The calendar group context menu.

Rename Calendar Group

  • This command allows the calendar group to be renamed.
  • Calendar groups can have any name, as long as the name is unique and not used for any other calendar groups.

Delete Group

  • This command will delete the calendar group and all calendars it contains. Use with caution!

Context Menu Commands for Categories, Priorities, and Locations

When right-clicking a category, priority, or location, a context menu similar to the one shown below will be displayed. In the example below, a category was clicked. Similar commands will be displayed for priority types and locations.

The context menu when right-clicking a category.

New Category / Priority Type / Location

  • This command will create a new category, priority type, or location, and then display the new type in the appropriate editor window, where its appearance can be optionally modified.
  • After adding a new type, the displayed list will be refreshed.

Delete Category / Priority Type / Location

  • This command will delete the selected category, priority type, or location.
  • Any events or contacts associated with the deleted item will be automatically updated to remove the association.

Show Selected Category / Priority Type / Location

  • This command will cause the selected item to be visible. In other words, if it was previously filtered, it will no longer be filtered after selecting this command.
  • This is equivalent to checking an item's box.

Hide Selected Category / Priority Type / Location

  • This command will cause the selected item to be filtered. In other words, any events associated with the selected item will not be displayed in the Calendar View.
  • This is equivalent to unchecking an item's box.

Show All / Hide All

  • These commands will check or uncheck all items.
  • If you only need to see one calendar item type, and don't care to see all the others, use the "Hide All" command first and then check only the item you wish to see. This is much faster than individually unchecking each listed item.
  • To restore visibility of all items, click the "Show All" command.

Properties

  • When a category, priority, or location is right-clicked, the Category Editor, Priority Editor, or Location Editor will be displayed, respectively.
  • Selecting this command is functionally equivalent to double-clicking an item.

 

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Copyright © 2008-2011 VueSoft LLC. All rights reserved. Microsoft Excel, Microsoft Outlook, and Microsoft SQL Server are trademarks of Microsoft Corporation. Google Calendar is a trademark of Google Inc. This documentation is subject to change without notice.