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Overview
The Calendar Items area of the main window contains tabs for
listing the calendars, categories, priority types, and
locations. When the "Color Events Using" option in the
View menu is set to use the active
tab in the Calendar Items area, switching between the tabs will
recolor events based on the associated calendar, category,
priority, and location appearances. The Calendar Items area also
allows events to be filtered from the display, by unchecking
items you don't want to see.
- Double-click an item in the list to open it. When
double-clicking a calendar name, the
Calendar Properties
window will be displayed. Similarly, when double-clicking a
category, priority, or location, the
Category Editor,
Priority Editor, or
Location Editor will be
displayed, respectively.
- The checkboxes can be used to toggle the display of events in
the Calendar View and
Desktop Calendar. This
allows events associated with the unchecked item to be filtered from the display.
Any combination of items can be checked or unchecked.
- The
appearance settings for the currently selected calendar can be
modified from the Appearance Toolbar
or the Calendar Properties
window. Likewise, appearance settings for the categories,
priority types, and locations can also be modified via the
Appearance Toolbar, or by opening the appropriate editor
from the Tools menu.
- An example Calendar List containing several
calendars is shown below. As you can see, the calendar appearance
settings are also applied to the calendar names to help
visually distinguish which events belong to which calendar.
Calendars can also be arranged within different calendar
groups.
Calendar Icons
Why upgrade to Pro?
The Pro version allows calendars to be published to the web,
shared over a local network, or synced with Outlook. The
icons in the Calendar List will reflect these additional
calendar properties.
Calendars displayed in the list can have varying icons or
combinations of icons...
-
 The active calendar will
include a green
selection indicator. This is the default calendar when
creating new events.
-
A subscribed calendar will have an orange arrow pointing
down.
-
A calendar that is synced with Google Calendar will have a
small icon consisting the a G within a blue circle..
-
All other calendars will
display as a plain calendar icon.
Filtering Calendar Items
On each of the tabs of the Calendar Items area, checkboxes
are displayed for the various items. These checkboxes are used
for filtering display of associated events from the
Calendar View. For example, if
you have a calendar containing events that you usually don't
need to see, you can uncheck the calendar in the list.
Similarly, if there is a certain category of events, event
location, or priority type that you don't need to see, those can
be filtered as well. When items are filtered, a message will be
displayed at the bottom of the Calendar Items area. This message
contains an "X" button, allowing the filter to be reset, so all
events will be displayed.
Any tab having one or more active filters will have its name
in bold. In the example above, every tab has at
least one filtered item.
Context Menu Commands for Calendars
Why upgrade to Pro?
The Pro version adds many more context menu commands to the
Calendar List. Most of these commands allow enhanced sharing
of your calendar data with other programs or people.
- New Shared Calendar
- Add Shared Calendar From Local Network
- Export Events > To Excel
- Export Events > To Outlook
- Import Events > From Excel
- Import Events > From Outlook
- Share Calendar > Share to Local Network
- Share Calendar > Outlook Sync
- Share Calendar > Google Calendar Sync
- Share Calendar > Publish
- Share Calendar > Send Calendar Via Email
Right-clicking a calendar in the Calendar List will result in the
following context menu being displayed:
New Calendar
- After selecting this option, a new calendar entry will be added to the
Calendar List.
- The new calendar will become the default calendar when creating new events.
You can change the default calendar by clicking on a
different calendar in the list.
- The formatting of events belonging to the calendar can be modified by using the
Appearance Toolbar or
Calendar Properties
command.
- The keyboard shortcut is Ctrl+Shift+C.
New Calendar Group
- This command will create a new top-level calendar group.
- Calendar groups can be used to logically group similar
calendars. For example, if you have several calendar
subscriptions, you could create a new calendar group named
"Subscriptions" to contain these.
- After creating a new group, existing calendars can be
dragged and dropped into the new group.
Calendar Properties
- This will open the
Calendar Properties window for the currently active
calendar, where the calendar's appearance, event defaults,
subscription settings, publishing settings, and Outlook
synchronization settings can be viewed or
modified.
- The keyboard shortcut for accessing the Calendar
Properties is F2.
Rename Calendar
- This command will allow the calendar to be renamed.
- If a name is entered that is already used by a different
calendar, the name change will be rejected. Calendar names
must be unique and non-blank.
Categorize Calendar
- This command will allow all events belonging to the
calendar to be re-categorized.
- For example, if you've imported a calendar of birthdays,
but all events are set to the "Default" category, you could
categorize all events belonging to the imported calendar to
the "Birthdays" category by using the "Categorize Calendar"
command.
Delete Calendar
- This command will delete the active or selected calendar.
- Before the calendar is deleted, you will be prompted to confirm the deletion.
- The keyboard shortcut for deleting a calendar is the Delete key.
Add Calendar Subscription
- This will initiate a new calendar subscription.
- A new calendar will be created and added to the
Calendar List.
- The Subscribe
to Calendar window will then be displayed, allowing the
location of the calendar to be specified, along with other
subscription settings.
- If the new calendar is successfully subscribed, it will
automatically be named based on the source calendar.
- The keyboard shortcut for adding a calendar subscription
is F6.
Add Public Calendars and Holidays
- After selecting this command, the
Add Public Calendar
window will be displayed, allowing you to browse a list of
publicly available calendars and select ones that you would
like to add to your
calendar list.
- These public calendars cover things like holidays for a
variety of countries and religions, sports and
entertainment events, science and astronomy events, and
much more.
Add Google Calendar
- This command allows you to add an existing Google
Calendar to your calendar list.
- Selecting this command will result in the
Add Google Calendar
window appearing, where you can select from the calendars
seen in Google Calendar and add those to VueMinder Calendar.
- When adding a Google Calendar, you can choose from
several sync methods, including 1-way and 2-way. You can
also adjust the sync frequency, or configure the calendar to
only sync when a change is detected.
Export Events To iCalendar (ICS)
- Exporting using this option will allow your exported calendar
to be imported by anyone else
that is using VueMinder Calendar or another calendar program that supports
importing iCalendar (.ics) formatted files.
Import Events From iCalendar (ICS)
- This command imports a calendar using the standard iCalendar
(.ics) format. Calendars of this format are are widely available on the web,
and can cover everything from standard holidays to the schedule of your favorite television show.
- Importing differs from subscribing because an imported
calendar won't be synchronized or periodically updated from
the source. If you expect the source calendar is
likely to change, subscribing to the calendar may be a
better option. If, on the other hard, the source
calendar is not likely to change, or is located somewhere
that is not always accessible, importing may be the better
option.
From Excel
- This command imports appointments from a
Microsoft Excel workbook. The appointments can belong to one
or more calendars. Calendars that don't exist yet will be
created. Events that are already present in VueMinder
Calendar will
be updated rather than duplicated.
- This command requires Microsoft Excel 2003 or later to
be installed.
From Outlook
- This command imports one or more calendars from Microsoft
Outlook.
- If you prefer to keep your calendar(s) automatically
synchronized with Outlook, you can enable Outlook
synchronization in the
Calendar Properties
instead of manually importing.
- This command requires Microsoft Outlook 2003 or later to
be installed.
Share Calendar
The Share Calendar menu option expands into a submenu of commands for
calendar subscriptions and synchronization.
Subscribe
- This command will display the
Subscribe tab of the
Calendar Properties window for the
currently active calendar, where subscription settings can be
viewed or defined.
- The keyboard shortcut for accessing the Subscribe to
Calendar window is F7.
- Calendars that are shared over the local network cannot
be subscribed.
Sync Calendar
- This command will synchronize the active calendar. The
selected calendar will be updated from the subscription
location
- During the Sync operation, the
status bar will update to show the current status. After
the Sync operation completes, the status bar will indicate
"Ready".
- This option is not available if the active calendar is not subscribed or shared with Google Calendar.
- The keyboard shortcut for syncing the current calendar is
F5.
Sync All
- This command will synchronize all calendars that are subscribed or shared with Google Calendar.
- This is equivalent to performing a Sync command on each
calendar, except it is done as one operation.
- During the operation, the status bar will update to show
the current status. After the Sync operation completes, the
status bar will indicate "Ready".
- The keyboard shortcut for syncing all calendars is Ctrl+F5.
Context Menu Commands for Calendar Groups
Right-clicking a top-level calendar group will result in the
following menu. Most of the commands are the same as the ones
described above, when right-clicking a calendar name. However, a
few are different, and will be described below.
Rename Calendar Group
- This command allows the calendar group to be renamed.
- Calendar groups can have any name, as long as the name
is unique and not used for any other calendar groups.
Delete Group
- This command will delete the calendar group and all
calendars it contains. Use with caution!
Context Menu Commands for Categories, Priorities, and
Locations
When right-clicking a category, priority, or location, a
context menu similar to the one shown below will be displayed.
In the example below, a category was clicked. Similar commands
will be displayed for priority types and locations.
New Category / Priority Type / Location
- This command will create a new category, priority type,
or location, and then display the new type in the
appropriate editor window, where its appearance can be
optionally modified.
- After adding a new type, the displayed list will be
refreshed.
Delete Category / Priority Type / Location
- This command will delete the selected category, priority
type, or location.
- Any events associated with the deleted item
will be automatically updated to remove the association.
Show Selected Category / Priority Type / Location
- This command will cause the selected item to be visible.
In other words, if it was previously filtered, it will no
longer be filtered after selecting this command.
- This is equivalent to checking an item's box.
Hide Selected Category / Priority Type / Location
- This command will cause the selected item to be
filtered. In other words, any events associated
with the selected item will not be displayed in the
Calendar View.
- This is equivalent to unchecking an item's box.
Show All / Hide All
- These commands will check or uncheck all items.
- If you only need to see one calendar item type, and
don't care to see all the others, use the "Hide All" command
first and then check only the item you wish to see. This is
much faster than individually unchecking each listed item.
- To restore visibility of all items, click the "Show All"
command.
Properties
- This command will show the
Calendar Properties
window when a calendar has been right-clicked. Similarly, is a
category, priority, or location was right-clicked, the
Category Editor,
Priority Editor, or
Location Editor will be
displayed, respectively.
- Selecting this command is functionally equivalent to
double-clicking an item.
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