How to get here...
- Double-click a task calendar name in the
- Right-click a task calendar in the
Calendar List and select
the Calendar Properties command.
- With a task calendar selected, click the Task Calendar Properties command in the Edit menu, or press the F2
keyboard shortcut. The Properties of the currently
active task calendar will be shown.
Each task calendar of the Calendar
List can have its properties individually modified. These
properties consist of appearance settings for overdue, upcoming,
and completed tasks. The properties also consist of default
settings and reminders for new tasks.
- To view or modify a task calendar's properties, you can
double-click the task calendar in the
Calendar List or use the Calendar Properties command
from the Edit menu. The keyboard
shortcut is F2.
- When you're done making changes, click the OK button to
save. Or, if you'd like to discard the changes, click
- You can delete the calendar and all its associated tasks by clicking the Delete
button. You'll be prompted to confirm.
- The task calendar can be synced with
Tasks or shared over a local network
(Ultimate version only).
The calendar can be renamed. This name will appear in the
A group can be specified for the calendar. Calendar groups
are used in the Calendar List to
group similar calendars. The assigned group can be modified by
dragging and dropping the calendar in the Calendar List, or by
specifying a group name in the Calendar Properties window. To
select an existing group, use the drop-down button. To create a
new group, type in the desired name.
The appearance of overdue, upcoming, and completed tasks
can be modified as described
Note, these color settings are not used when the
"Color Events Using..." option on the
is configured to
color items based on associated category or priority.
Default settings can be specified for new tasks belonging
to the specified task calendar.
- Category - This is the default category
to be associated with new tasks belonging to this calendar.
For example, if the calendar is intended to be used for
birthdays, you could set the default category to "Birthday".
Categories can be selected by clicking the drop-down button,
or new categories defined using the "..." button. One or
more categories can be selected. If you don't want a default
category, uncheck all the boxes in the drop-down list.
- Priority - This is the default
priority to be assigned to new tasks belonging to this
calendar. The priority can be selected from the drop-down
list, or a new priority defined by clicking the "..."
- Has due date - When checked, a new task
will default its due date to the date that is currently
selected in the calendar view.
- Float to current date when overdue -
When checked, new tasks will default to be "floating".
This means the task will float along with the current
date until marked completed. This can be useful if a
task needs to be completed but doesn't have a specific
due date, and you want to see the task in the calendar
instead of having it only appear in the
Task List, as is the case
for non-floating tasks that have no associated due date.
- Has start time/duration - When
checked, a new task will have a start time and specified
duration. The default start time can be selected from a
drop-down list or set to "Auto". If Auto is selected,
the start time will be based on the current time if the
task is being created on today's date. Otherwise it will
default to the work day starting time as specified in
Calendar Options. The default duration can be selected
from the a drop-down list to the right of the start time
- Repeats Every - When checked, a new
task will default to repeating at the specified default
interval. When a repeating task is marked completed, the
next instance is calculated based on the specified
repetition interval and whether the task repeats based
on completion date or original due date.
- Default actions - The actions
entered here are the same as those entered in the
Task Editor, but will
be used by default whenever a new task belonging to the
calendar is created. Properties for the following
actions can be specified:
Sharing (VueMinder Ultimate)
When using the Ultimate version, task calendars can be shared over a local network,
same tasks to be viewed or modified by multiple people or
from multiple computers. Task calendars are shared through VueMinder
Server. Installation instructions can be found
To share a task calendar over the
local network, check the "Share this calendar" box. If this is
the first time you've shared a calendar, you may be asked to
specify the server name. All
computers sharing calendar data must be configured to use the
same server. The server can be specified in the
window. After sharing a task calendar, it can be added to the
Calendar List on other computers
by using the Add Shared
Calendar From Local Network command, accessed from the
When the "Share this calendar" box is initially checked,
calendar will default to being read-only for all people on the
network. You can assign a different default permission for the
"(Everyone)" identifier, or you can selectively assign user
permissions to override the default. In the example above, two
additional users were added with "Contributor" permission, meaning
they can both view and modify the calendar. Another user was set
to "No Access", meaning they cannot view the task calendar. All other users can
only view it. Permission levels are stored securely in the
shared database, using 256-bit encryption. This ensures the data
is secure from unauthorized users.
To add a user permission, type the user name
or select it from the drop-down list. The user name needs to
match the Windows login name of the user you're sharing with.
After entering a valid user name, the "Add" button will become
enabled. Click the "Add" button to add the user to the list
below. If it's not easy to distinguish users based on login
name, you can optionally enter a more descriptive name for the
user in the "Name" cell, after clicking the Add button. To
override the default permission level for the user, click the
"Permission Level" cell, and select from the drop-down. The
following permission levels are supported:
Contributor - The user
can add, remove, or modify notes belonging to the calendar.
Note colors can be changed and shared with
other users. The user can also change the calendar's
defaults for new notes.
Reader - The user can
view notes. The user can also change
note colors, but changes are only on the local computer.
Any other changes, such as modifying or deleting a note,
will not be allowed.
No Access - The user will
not have any access to the calendar. If this is set as the
default permission level, nobody else will be able to access
the calendar unless overrides are added. If you login to
multiple computers, you'll be able to access the shared
calendar, but other users will not see it.
If you have a task calendar in VueMinder that you would like to
add to Google Calendar, open the Task Calendar properties and
then click the "Google Tasks" tab. Next, check the box labeled
"Synchronize with Google Calendar".
Note: When syncing is initially enabled, a web page will appear asking you to log in and/or provide permission for VueMinder to access your Google Calendar data.
Make sure to click the "Allow" button. If you do
not, the calendar won't be able to sync.
After clicking OK, the calendar will be added as a new
"task list" in Google Calendar. Unfortunately, Google
Calendar is limited to showing one task list at a time. You
can pick a different task list from the "Switch List" button
in the lower-right corner of the Google Calendar web page.
A frequency can be specified for automatic syncing. Available
frequencies are "Every hour" and "Every day". If automatic
syncing is not desired, select "Manually". Syncing can be manually commanded using the Sync
Calendar command on the Share menu
or Status Bar.
Apply Task Defaults
When this box is checked, the default
task settings specified
on the Task Defaults tab will be applied to new
tasks that are
adding to VueMinder as a result of syncing with Google
Calendar. In other words, if you add tasks to Google Calendar,
you can use this option to automatically configure those tasks
to show reminders in VueMinder.