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Overview
How to get here...
- Double-click a task calendar name in the Calendar List.
- Right-click a task calendar in the Calendar List and select the Calendar Properties command.
- With a task calendar selected, click the Task Calendar Properties command in the Edit menu, or press the F2 keyboard shortcut. The Properties of the currently active task calendar will be shown.
Each task calendar of the Calendar List can have its properties individually modified. These properties consist of appearance settings for overdue, upcoming, and completed tasks. The properties also consist of default settings and reminders for new tasks.
- To view or modify a task calendar's properties, you can double-click the task calendar in the Calendar List or use the Calendar Properties command from the Edit menu. The keyboard shortcut is F2.
- When you're done making changes, click the OK button to save. Or, if you'd like to discard the changes, click Cancel.
- You can delete the calendar and all its associated tasks by clicking the Delete button. You'll be prompted to confirm.
Overall Properties
Calendar Name
The calendar can be renamed. This name will appear in the Calendar List.
Calendar Group
A group can be specified for the calendar. Calendar groups are used in the Calendar List to group similar calendars. The assigned group can be modified by dragging and dropping the calendar in the Calendar List, or by specifying a group name in the Calendar Properties window. To select an existing group, use the drop-down button. To create a new group, type in the desired name.
Appearance
The appearance of overdue, upcoming, and completed tasks can be modified as described here. Note, these color settings are not used when the "Color Events Using..." option on the View menu is configured to color items based on associated category or priority.
Task Defaults
Default settings can be specified for new tasks belonging
to the specified task calendar.
- Category - This is the default category to be associated with new events belonging to this calendar. For example, if the calendar is intended to be used for birthdays, you could set the default category to "Birthday". Categories can be selected by clicking the drop-down button, or new categories defined using the "..." button. One or more categories can be selected. If you don't want a default category, uncheck all the boxes in the drop-down list.
- Priority - This is the default priority to be assigned to new events belonging to this calendar. The priority can be selected from the drop-down list, or a new priority defined by clicking the "..." button.
- Has due date - When checked, a new task will default its due date to the date that is currently selected in the calendar view.
- Float to current date when overdue - When checked, new tasks will default to be "floating". This means the task will float along with the current date until marked completed. This can be useful if a task needs to be completed but doesn't have a specific due date, and you want to see the task in the calendar instead of having it only appear in the Task List, as is the case for non-floating tasks that have no associated due date.
- Has start time/duration - When checked, a new task will have a start time and specified duration. The default start time can be selected from a drop-down list or set to "Auto". If Auto is selected, the start time will be based on the current time if the task is being created on today's date. Otherwise it will default to the work day starting time as specified in the Calendar Options. The default duration can be selected from the a drop-down list to the right of the start time field.
- Repeats Every - When checked, a new task will default to repeating at the specified default interval. When a repeating task is marked completed, the next instance is calculated based on the specified repetition interval and whether the task repeats based on completion date or original due date.
- Default actions - The actions entered here are the same as those entered in the Task Editor, but will be used by default whenever a new task belonging to the calendar is created. Properties for the following actions can be specified:
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