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VueMinder Calendar Help - Share Calendar Menu

Current as of Version 7.1.0

Share Calendar Menu Commands

The Share menu provides commands for sharing calendars over a local network, sharing calendars with Google Calendar and/or Microsoft Outlook, publishing calendars, subscribing to calendars, synchronizing shared calendars, and sending selected events or calendars via email.

Share to Local Network

• Select this command to share the currently active calendar over your local network.
• The Sharing tab of the Calendar Properties window will be displayed, allowing you to specify the default permission level and optionally override the default for specific Windows usernames.
• After sharing a calendar, other users can select the "Add Shared Calendar From Local Network" command to add the shared calendar to their Calendar Lists, if they have permission to see the shared calendar.
• The keyboard shortcut for sharing a calendar to the local network is F10.

Outlook Sync

• Selecting this command will configure the currently active calendar to be synced with Outlook. This is done via the Outlook tab in the Calendar Properties window.
• For best results, before selecting this command, ensure a calendar of the same name already exists in Outlook. or create it if necessary. Calendars synced between VueMinder Calendar and Outlook must have exactly the same calendar name in both programs.
• This command is compatible with Outlook 2003 and later. Earlier versions of Outlook won't sync correctly, if at all. Also, Outlook Express is not supported.
• Calendars that are shared over the local network cannot also be synced with Outlook.

Google Calendar Sync

• Selecting this command will configure the currently active calendar to be synced with Google Calendar. This is done via the Google Calendar tab in the Calendar Properties window.
• Calendars that are shared over the local network cannot also be synced with Google Calendar.

Publish

• This command will display the Publish tab Calendar Properties window for the currently active calendar, where publishing settings can be viewed or defined.
• The keyboard shortcut for accessing the Publish Calendar window is F8.
• Calendars that are shared over the local network cannot be published.

Subscribe

• This command will display the Subscribe tab of the Calendar Properties window for the currently active calendar, where subscription settings can be viewed or defined.
• The keyboard shortcut for accessing the Subscribe to Calendar window is F7.
• Calendars that are shared over the local network cannot be subscribed.

Sync Calendar

• This command is visible only when a calendar is selected in the Calendar List that can be synced. It will sync the selected calendar.
  • For calendars that are published, the latest changes will be updated to the publishing location.
  • For calendars that are subscribed, the calendar will be updated from the subscription location. Any local modifications will be overwritten unless the calendar is also published.
  • This command will synchronize calendars that are shared with Microsoft Outlook.
• This command is not available for calendars shared over a local network, since those sync automatically when required.
• For calendars that are shared with Outlook and also published and/or subscribed, the subscription update will happen first, followed by Outlook synchronization, and then the calendar will be published. This allows VueMinder Calendar to effectively publish Outlook calendars to wherever you'd like, or to update Outlook calendars from any iCalendar source, including those on secure servers.
• During the Sync operation, the status bar will update to show the current status. After the Sync operation completes, the status bar will indicate "Ready".
• This option is not available if the active calendar is not published, subscribed, shared with Outlook, or shared with Google Calendar.
• The keyboard shortcut for syncing the current calendar is F5.

Sync All

• This command will synchronize all calendars that are published, subscribed, shared with Outlook, or shared with Google Calendar.
• This is equivalent to performing a Sync command on each calendar, except it is done as one operation.
• During the operation, the status bar will update to show the current status. After the Sync operation completes, the status bar will indicate "Ready".
• The keyboard shortcut for syncing all calendars is Ctrl+F5.

Send Event via Email

• This command will be visible when one or more events are selected in the Calendar View.
• This will save the currently selected event(s) to an iCalendar (.ics) file, which will then be attached to a new email using your default email client.
• This will only work if you have an email program (such as Microsoft Outlook) installed on your computer.
• Multiple events can be sent at the same time by Control-clicking the events you'd like to email.

Send Calendar via Email

• This command will be visible when a calendar is selected in the Calendar List.
• This command will save the currently selected calendar as an iCalendar (.ics) file and attach it to a new email using your default email client.
• If you don't have an email program installed or configured on your computer, this command won't do anything.
• The keyboard shortcut to send a calendar or event via email is Ctrl+E.

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