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VueMinder Calendar Help - Send a Text Message Reminder

Current as of Version 7.1.0

Overview

Events and tasks can be set up to send an SMS text message reminder. To enable a text message reminder, check the "Send a text message reminder" box in the list of available actions on the Event Editor or Task Editor window. This will allow the text message reminder options to be viewed or modified as described below.

Note that VueSoft does not charge anything to send text message reminders. However, depending on your mobile carrier and the mobile carriers of your recipients, additional fees from the mobile carriers may apply. VueSoft is in no way responsible for any of these charges. This disclaimer is part of the license agreement that must be accepted before VueMinder Calendar can be installed.

Before Event Start / Before Task Due

• You can specify the amount of time before the event or task that the text message reminder should be sent.
• The time can be between 0 minutes and 6 months before the event starting time or task due date.
• The value can be typed in or selected from a drop-down list. When typing in a value, the number must come first, followed by a space and then the unit of time (minutes, hours, days, weeks, or months). Example: "45 minutes".

Send Now and Settings Buttons

• If you'd like to send the text message reminder manually, you can do so with the Send Now button. The reminder will be sent to the specified recipients.
• It may take several seconds for the text message to be transmitted from VueMinder Calendar. A status message will be displayed at the bottom of the screen showing the transmission status and whether or not it was successful. If unsuccessful, you could have a problem with your email or text messaging settings, which can be accessed using the Settings button.
• Depending on your mobile carrier and network, there could be an additional delay before the message appears on your phone. This delay can vary between a few seconds and a few minutes. If you don't receive the reminder within about 5 minutes, then your settings may be incorrect or your mobile carrier may not provide an email-to-SMS gateway.
• The text message reminder will also be sent automatically at the specified time before the event or task, regardless of whether it was sent manually.

Send to...

Text message reminders can be sent to yourself, additional recipients, distribution lists, or contact groups. Also, any combination of these can be specified. For example, you can select individual recipients in addition to one or more distribution lists.

Send to Myself

Check this box to send the text message to yourself. This requires your phone number and mobile carrier be specified on the Text Messaging Settings window.

Send to Additional Recipients

You can specify individual contacts to receive the reminder. When clicking this field, a drop-down list of contacts will be shown. Use the checkboxes to select the desired contacts. If you need to add a new contact, click the "..." button to access the Contact Editor, where a new contact can be defined. Contacts must have a mobile phone number and mobile carrier specified in order to receive the reminder.

Distribution Lists

The reminder can be sent to one or more distribution lists. To select the desired distribution list(s), click the drop-down button and use the checkboxes. If you haven't defined any distribution lists, or if you'd like to view/modify existing distribution lists, click the "..." button. A menu will appear allowing creation, modification, or deletion of distribution lists.

Contact Groups

The Contact Editor contains a "Group/category" field. If this field is used, you'll see a drop-down list of the currently used contact groups. Use the checkboxes to select the desired contact groups. This can be used as an alternative to distribution lists. Any contacts associated with the selected group(s) will receive the reminder, provided their mobile phone number and mobile carrier have been specified.

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