Send Email Reminder(s)

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Overview

Events and tasks can be set up to send an email reminder. To enable an email reminder, check the "Send email reminder(s)" box in the list of available actions on the Event Editor or Task Editor window.

The email reminder options.

Reminder

Send Reminder(s) Before Event/Task At...

One or more reminders can be scheduled for the same event or task. To schedule a reminder, select a time from the drop-down list or type in a value. When typing in a value, the number must come first, followed by a space and then the unit of time (minutes, hours, days, weeks, or months). Example: "5.5 hours". Valid times can be anywhere between 0 minutes and 1 year. You can also specify negative times to make the email be sent after the event or task starts. To remove a scheduled reminder, click the red X button.

After a scheduled reminder is transmitted, the time entry will still be listed, but will be gray and crossed out to indicate it has already been processed.

Note, if the computer is completely powered off when the reminder is scheduled for transmission, it won't be sent until the next time the computer starts. However, if the computer is in sleep or hibernate mode, VueMinder can temporarily wake the computer to send the reminder and then return the computer to sleep mode when finished. This behavior can be modified in the Reminder Options.

Send Now and Settings Buttons

You send an email reminder manually.

Format Email As...

When formatting email using the "Auto Detect" setting, VueMinder will determine whether the email should be sent as plain text or HTML based on the event or task description. If the description contains formatted text or links, the reminder email will be sent as HTML. If the event has no description, or the Plain Text tab was used when entering the description, the email will be sent as plain text. You can override this behavior by selecting an email format from the drop-down list.

Note, if Plain Text mode is selected and the description contains formatted text, the formatting attributes will be removed.

The reminder's email format can be selected from a drop-down list.

Use Blind Carbon Copy (BCC)

Check the "Use blink carbon copy (BCC)" box to send the reminder email privately. The reminder recipients will not see the email addresses of other recipients.

Include Basic Information

Check this option to include basic information about the event or task, such as the starting time, location, category, priority, etc.

Include the Event/Task Description

Check this option to include the text description of the event or task, as entered on the Description tab of the Event Editor or Task Editor. If both the "Include basic information" and "Include description" boxes are unchecked, the reminder will consist of only the event or task title.

Recipients

Email reminders can be sent to yourself, additional recipients, distribution lists, or contact groups. Also, any combination of these can be specified. For example, you can select individual recipients in addition to one or more distribution lists.

You can select who to send the email reminder to.

Send to Myself

Check this box to send the email to yourself. The email address that is used will be the one entered in the Email Settings window.

Send to Additional Recipients

You can specify individual contacts to receive the reminder. When clicking this field, a drop-down list of contacts will be shown. Use the checkboxes to select the desired contacts. If you need to add a new contact, click the "..." button to access the Contact Editor, where a new contact can be defined. Contacts must have an email address specified in order to receive the reminder.

Additional contacts can be selected as reminder recipients.

Distribution Lists

The reminder can be sent to one or more distribution lists. To select the desired distribution list(s), click the drop-down button and use the checkboxes. If you haven't defined any distribution lists, or if you'd like to view/modify existing distribution lists, click the "..." button. A menu will appear enabling creation, modification, or deletion of distribution lists.

Email reminders can be sent to a distribution list.

Contact Groups

The Contact Editor contains a "Group/category" field. If this field is used, you'll see a drop-down list of the currently used contact groups. Use the checkboxes to select the desired contact groups. This can be used as an alternative to distribution lists. Any contacts associated with the selected group(s) will receive the reminder, provided their email address has been specified.

Contact groups can be selected for receiving an email reminder.

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