Contents

Overview

Events and tasks can be set up to send an email reminder. To enable an email reminder, check the "Send an email reminder" box in the list of available actions on the Event Editor or Task Editor window. This will allow the email reminder options to be viewed or modified as described below.

The email reminder options.

Before Event Start / Before Task Due

  • You can specify the amount of time before the event or task that the email reminder should be sent.
  • The value can be typed in or selected from a drop-down list. When typing in a value, the number must come first, followed by a space and then the unit of time (minutes, hours, days, weeks, or months). Example: "5.5 hours".

Send Now and Settings Buttons

You send an email reminder manually.

  • If you'd like to send the email reminder manually, you can do so with the Send Now button.
  • It may take several seconds for the email to be sent.  A status message will be displayed at the bottom of the screen showing the transmission status and whether or not it was successful. If unsuccessful, you could have a problem with your email settings, which can be quickly accessed using the Settings button.
  • The email reminder will also be sent automatically at the specified time before the event or task, regardless of whether it was sent manually.

Send to...

You can select who to send the email reminder to.

  • You can choose to send the email to yourself and/or other recipients by checking the appropriate boxes.
  • When sending to additional recipients, a list will be displayed where recipient names and email addresses can be entered.
  • As you enter recipient names in the list, these will be added to your contact list for future use.  You can select recipients that are in your contact list either from the drop-down list in the Name field or by clicking the Contacts Icon icon to display the reminder recipients window. You can also click the "Add Recipient" and "Remove Recipient" buttons below the list to add or remove recipients.

Previous recipients will be accessible from a drop-down list, or can be managed by clicking the Contacts icon.

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