Import Notes

Contents

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How to get here...

  • Click the "Import Notes" command on the File menu.
  • Right-click the Calendar List and select "Import Notes" from the popup menu.

Overview

Notes can be imported from CSV files, Microsoft Outlook (2003 or later), Microsoft Excel (2003 or later), and iCalendar (ics) files. After selecting the desired import source, click the Next button. The imported note data will appear in the Note List. Notes that are pinned to dates will also appear in the Calendar View.

Specifying a Destination Calendar

An existing notes calendar can be selected from a drop-down list. To import into a new calendar, type in the desired calendar name. The destination calendar will become the owner of any imported notes. After specifying the destination calendar, click the Next button.

Import From a CSV File

When importing from a CSV file, a file browser will be shown, where you can locate and select the CSV file to be imported. After selecting a file, the window will update to list the fields detected in the CSV file and enable those fields to be mapped to equivalent fields in VueMinder. Some mappings will be automatically filled in, if VueMinder recognizes the source field name. If the source field name is not recognized and the Ultimate version is being used, the destination field will be a new custom field and highlighted yellow to indicate a custom field will be created. To specify or override a field mapping, select the desired "To" field from a drop-down list. To remove a mapping, select the blank entry at the top of the drop-down list.
The input and output field mappings can be specified.

When you have finished specifying the field mappings, click the Next button. The note data will be imported. If notes already exist, they will be updated instead of duplicated. After the import completes, a list of updated or added notes will be shown.
A list of updated or added notes will be shown after the import is completed.

Import From Microsoft Outlook

To import from Outlook, select Outlook as the source and click the Next button.

Note, this requires Outlook 2010 or later. Also, notes will be imported from the default "Notes" folder and any of its subfolders. If you store notes elsewhere, they will need to be moved into Outlook's "Notes" folder before importing. The "Folder List" view in Outlook can be used to accomplish this.

Notes can be imported from Microsoft Outlook.

After clicking Next, the import process will begin. Depending on the number of notes stored in Outlook, this could take between a few seconds to several minutes. After the import is completed, a list of updated or added notes will be shown.

Import From Microsoft Excel

To import from an Excel workbook, select Microsoft Excel as the source and click the Next button. The notes need to be on the first worksheet within the workbook. Also, the first row is expected to be a header row containing field names, followed by data rows, with one note defined per row. Importing will stop after the first blank row is detected.

Notes can be imported from Excel workbooks.

After clicking Next, a file browser will be shown, where you can locate and select the workbook file to be imported. After selecting a file, the window will update to list the fields detected in the workbook and enable those fields to be mapped to equivalent fields in VueMinder. Some mappings will be automatically filled in, if VueMinder recognizes the source field name. If the source field name is not recognized and the Ultimate version is being used, the destination field will be a new custom field and highlighted yellow to indicate a custom field will be created. To specify or override a field mapping, select the desired "To" field from a drop-down list. To remove a mapping, select the blank entry at the top of the drop-down list. When you have finished specifying the field mappings, click the Next button. The notes will be imported. Existing notes will be updated instead of duplicated. After the import completes, a list of updated or added notes will be shown.

Import From iCalendar (ics) Files

To import from an ics file, select "iCalendar (ICS) File" as the source and click the Next button.

After clicking Next, a file browser will be shown, where you can locate and select the ICS file to be imported. The ICS file will be processed to import any VJOURNAL entries. Many ICS files don't contain VJOURNAL entries, so those will need to be imported as events. A summary of the imported notes will be shown when the import is completed.

 

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