Export Tasks

Contents

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How to get here...

  • Click the "Export Notes" command on the File menu.
  • Right-click the Calendar List and select the "Export Notes" command from the popup menu.

Overview

Tasks can be exported using the "Export Tasks" command on the File menu. Tasks can be exported to CSV files, Microsoft Outlook, Microsoft Excel, or iCalendar (ics) files. All tasks associated with the calendar specified in the "Export calendar" field will be included in the export. If you have multiple task calendars, you can select the desired calendar from a drop-down list.

Export Tasks to CSV File

When exporting to a CSV file, a window will appear enabling the export file name and location to be selected. If an existing file is specified, you'll be prompted to confirm overwriting the file. After specifying the file name, click the Save button. The tasks will be exported and a message will appear when the export is finished. A clickable link will be included in the message, in case you'd like to open the exported csv file. Otherwise, click the Close button to close the Export Tasks window.

Export Tasks to Microsoft Outlook

Tasks can be exported to the "Tasks" folder of Microsoft Outlook 2010 or later. To do this, select Microsoft Outlook as the export destination and click the Next button. This may take a few seconds. When the export is completed, a message will appear and the window can be closed.

Export Tasks to Microsoft Excel

Tasks can be exported to a Microsoft Excel spreadsheet. To do this, select Microsoft Excel as the export destination and click the Next button. This may take a few seconds. When the export is completed, a new Excel workbook will be displayed containing the task data. The columns will include the task title, calendar, date, duration, category, priority, completion status, and more. The row colors will also match the colors specified in the Task Calendar Properties, based on the current date and task due dates.

Export Tasks to iCalendar (ics) File

Tasks can be exported to iCalendar (ics) files. The tasks will be exported as "VTODO" entries. These may or may not import into other calendar programs, since the VTODO extension of the iCalendar file standard is not widely used. However, VueMinder fully supports importing VTODO entries and you could use the Import Tasks command in VueMinder on another computer to import your tasks. When importing into VueMinder, all details of the tasks will be included.

When exporting to a iCalendar file, a window will appear enabling the export file name and location to be selected. If an existing file is specified, you'll be prompted to confirm overwriting the file. After specifying the file name, click the Save button. The tasks will be exported and a message will appear when the export is finished. A clickable link will be included in the message, in case you'd like to open the exported ics file. Otherwise, click the Close button to close the Export Tasks window.

 

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