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VueMinder Calendar Help - Event Editor

Current as of Version 7.1.0

Overview

The Event Editor window allows you to create new events or modify existing ones. When you create a new event, the following window will be displayed. Depending on your options, the Calendar Properties, and the active calendar name, the initial/default values may be different. This window will also be displayed when opening an existing event, allowing you to view or modify any of the event's parameters. Tabs are displayed allowing the event actions, recurrence settings, attendees, description, and appearance to be modified. If any data or settings have been entered on a tab, the tab's name will be bold to indicate data is present.

Basic Information

Basic information about the event, such as its title and date, is displayed at the top of the Event Editor window.

Title

• When the Event Editor is initially displayed, focus will be placed on the Title field, where a descriptive title for the event may be entered.
• The event's title will be displayed in the Calendar View and Event List.
• The title does not need to be unique and there is no limit to its length.
• When an email reminder is sent for an event, the email subject will be the event title.

Location

• An optional location may be entered for the event.
• After specifying a location for an event, the location will be made added to a drop-down list. You can select a previously entered location, rather than typing it in again, by selecting the location from the drop-down list. This list is accessed by clicking the drop-down arrow on the right side of the Location text box.
• The location will also be displayed in the Calendar View if there is enough space in the event block.

Calendar

• The event will belong to the specified calendar.
• Clicking the drop-down arrow will display a list of all calendars.
• You can type a different calendar name to add the event to a new calendar. The calendar will be created after closing the Event Editor window.
• When opening an existing event, you can use the Calendar control to reassign the event to a different calendar.
• When reassigning an event to a different calendar, a window will be displayed asking if the default properties of the destination calendar, such as the category and reminder settings, should be applied to the event.

Category

• Events can be associated with one or more categories.
• To associate categories, place checkmarks in the desired categories, accessed from the Category drop-down list.
• You can also create, delete, or rename categories by clicking the "..." button. This will open the Category Editor window.

Priority

• Events can be assigned a priority.
• To select a priority, click the drop-down arrow and pick a priority name from the list. If a priority is not desired, select "None".
• The list of defined priorities can be modified by clicking the "..." button. This will open the Priority Editor window. Up to 10 priority types can be defined.

Completed

• Check this box if you'd like to mark the event as completed.
• Events can also be marked as completed by using the associated checkboxes in the Event List.
• Completed events will be faded (semi-transparent) when displayed in the Calendar View.
• If the Hide Completed Events option is selected from the View menu, completed events will be hidden from display in the Event List and Calendar View.

Start and End Time

• The event's beginning and ending date and time can be specified. Events can be all day, span multiple dates, or have starting and ending times.
• If "All Day Event" is checked, the event will last all day and the starting and ending times won't be displayed. All day events can still span multiple dates. They will be all-day events on each day.
• The starting and ending times can be selected from the drop down list. If the desired time isn't available from the drop-down list, you can use the keyboard to type in a time (example: "1:50 PM").
• The event duration shows how long the event lasts. It can also be modified to adjust the event ending time, or vice versa. Duration values can be selected from the drop down list. If the desired duration value isn't available from the drop-down list, it can be typed in (example: "1.3 hours").
• The minimum duration for an all-day event is 1 day. The minimum duration for a non all-day event is 1 minute.
• Note that the ending date and time must come after the starting date and time. If they do not, the starting date and time will be automatically adjusted.

Action

A list of available actions is shown on the Action tab of the Event Editor window. Actions can be enabled or disabled using the associated checkbox. Actions that have already been performed will be indicated with gray checkmarks.

Available Actions

When an action is enabled, additional options will be displayed to allow the action's settings to be viewed or modified. The Action tab name will also be made bold to indicate the event has associated actions. An event can have one or more of the following actions:

• Show a popup reminder
• Show a desktop alert
• Send an email reminder
• Send a text message reminder
• Run a program

Event Defaults

The "Event Defaults" button allows the currently specified action settings, as well as the description and other basic information, to be saved as the default for any new events that are created belonging to the same calendar. This is equivalent to modifying the event default under the Calendar Properties, but is a convenient shortcut. You can also load the default settings and assign them to the current event.

Recurrence

The following event recurrence types can be specified on the Recurrence tab when the "Recurring Event..." box is checked. Each recurrence type allows a number of additional options to customize the event recurrence exactly the way you want.

• Daily recurrence
• Weekly recurrence
• Monthly recurrence
• Yearly recurrence

You can also specify a date range or maximum number of event occurrences using the Recurrence Range controls.

• Recurrence range

Description

An event description can be entered on the Description tab. If the the popup reminder is configured to show the event's description, this text will appear in the reminder window. Likewise, if an email reminder is sent, this description will be included in the email. This description will also appear in the Details Pane when the event is selected, as well as the event's tooltip when hovering the mouse over the event in the Calendar View. If the description contains links to web pages or files, those links will be clickable in the Details Pane. You can also hold the Ctrl key while clicking a link in the description editor to open the link.

If you prefer plain text, or if you're an advanced user and would like to edit the description using HTML, you can click the "Plain Text" tab below the description box. Any changes made on this tab will be reflected on the Formatted Text tab, and vice versa.

A toolbar is provided at the top of the editor. This toolbar provides commands for changing the font name, size, style, and color. It also provides commands for adjusting the text alignment, inserting pictures and links, accessing the Windows clipboard, and undoing or redoing changes. Many of these commands also have keyboard shortcuts. For more information about a toolbar command, or to see its keyboard shortcut, hover the mouse cursor over the toolbar button.

1. Font

To select a different font for new text written after the current text caret location, or for text that has been selected, type in the desired font name or click the drop-down list to see all the available fonts installed on your computer.

2. Font Size

This is the size of the text, in points. A size can be typed in or selected from the drop-down list. The selected font size will be applied to any selected text, or any new next written after the current text caret location.

3. Bold

This button toggles whether selected or newly typed text is bold. The keyboard shortcut is Ctrl+B.

4. Italic

This button toggles whether selected or newly typed text is italicized. The keyboard shortcut is Ctrl+I.

5. Underline

This button toggles whether selected or newly typed text is underlined. The keyboard shortcut is Ctrl+U.

6. Text Highlight Color

Use this command to highlight selected or newly typed text. A number of highlight colors can be picked by clicking the drop-down arrow. Note, if setting the highlight color, you should also specifically set the font color (don't assume black). Otherwise, the highlighted text may not appear correctly in the tooltips of the Calendar View.

7. Font Color

Use this command to change the text color of selected or newly types text. A number of text colors can be picked by clicking the drop-down arrow.

8. Align Text Left

Use this command to left-justify all text in the editor. The keyboard shortcut is Ctrl+L. Note, this all affect all text, not just what is selected.

9. Align Text Center

Use this command to center-justify all text in the editor. The keyboard shortcut is Ctrl+E. Note, this all affect all text, not just what is selected.

10. Align Text Right

Use this command to right-justify all text in the editor. The keyboard shortcut is Ctrl+R. Note, this all affect all text, not just what is selected.

11. Justify Text

Use this command to align text to both the left and right margins, adding space between words as necessary.

12. Insert Hyperlink

Use this command to insert a hyperlink, such as the URL of a web page. The link must begin with http://, https://, or whatever the URL is prefixed with when viewed in your web browser. The link's actual display text will default to matching its URL, but you can change this by typing in whatever text you'd like to appear, as shown in the example below.

To open a link from the editor, hold the Ctrl button and then click the link. When viewed in the Details pane, the link can just be clicked without holding the Ctrl button. The link will open in your default web browser.

13. Insert Link to File

Use this command to insert a link to a file located on your computer or local network. A file browser will be displayed where you can select the file to be linked. As with web links, the link can be opened from the editor by holding the Ctrl button while clicking the link, or opened from the Details pane by just clicking the link.

14. Insert Picture

Use this command to insert a picture at the current text caret location. The location of the picture can be on your computer, local network, or a URL to a picture on the internet.

The Insert Image window provides a number of additional fields for controlling how the picture is formatter. You can position the picture inline with text or have text wrap around the picture when it is floated to the left or right. You can also adjust the picture width and height, in pixels. Additional parameters, such as border style and color, can be specified in the Advanced Settings section along the right side of the window. When finished, click the OK button to complete inserting the image into the editor.

15. Insert Line

This command will insert a horizontal line after the current text caret location. This line can be used as a visual separator.

16. Cut

This command will cut the selected text and place it in the Windows clipboard. If no text is selected, this command will be disabled. The keyboard shortcut is Ctrl+X.

17. Copy

This command will copy the selected text and place it in the Windows clipboard. If no text is selected, this command will be disabled. The keyboard shortcut is Ctrl+C.

18. Paste

This command will paste any previously copied text. If no text exists on the Windows clipboard, this command will be disabled. The keyboard shortcut is Ctrl+V.

19. Undo

This command will undo the most recent change. The undone change can be redone using the Redo button. The next most recent change will then be associated with the Undo command.

20. Redo

This command does the opposite of Undo. It redoes previously undone changes.

Attendees

The Attendees tab can be used for sending the event as a meeting request to any combination of individual contacts, distribution lists, or contact groups. This tab will be automatically enabled when New Meeting Request is commanded from the File menu. It can also be used to convert an existing event into a meeting request. To define a meeting request, click the checkbox on the Attendees tab and specify the required and optional attendees.

Individuals

You can specify individual contacts to receive the meeting request. When clicking this field, a drop-down list of contacts will be shown. Use the checkboxes to select the desired contacts. If you need to add a new contact, click the "..." button to access the Contact Editor, where a new contact can be defined.

Distribution Lists

The meeting request can be sent to one or more distribution lists. To select the desired distribution list(s), click the drop-down button and use the checkboxes. If you haven't defined any distribution lists, or if you'd like to view/modify existing distribution lists, click the "..." button. A menu will appear allowing creation, modification, or deletion of distribution lists.

Contact Groups

The Contact Editor contains a "Group/category" field. If this field is used, you'll see a drop-down list of the currently used contact groups. Use the checkboxes to select the desire contact groups. This can be used as an alternative to distribution lists. Any contacts associated with the selected group(s) will receive the meeting request.

Sending a Meeting Request

A "Send" button will be shown at the bottom of the Event Editor window for a meeting request. When the Send button is clicked, the meeting request will be sent via email to the specified attendees. Note, before this will work, your email settings will need to first be specified. Required attendees will be on the "To" line of the email, and optional attendees will be on the "CC" line. If you make changes to an existing meeting request, you can use the Send button to send the meeting attendees the updated meeting information. If you add additional attendees to a meeting request, but make no other changes, the Send button can be used to only send the meeting request to the new attendees. Also, if you later delete the event, a meeting cancellation notice will be sent to the attendees.

Appearance

The appearance tab allows an appearance to be specified for the event. This appearance will override any associated calendar, category, priority, or location appearances. To reset a customized appearance, click the "Reset Appearance" button, or uncheck the appearance override checkbox.

• Event appearance

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