The Event Editor window enables you to create new events or
modify existing ones. When you create a new event, the
following window will be displayed. The initial/default values
will be different, based on your
Calendar Properties, and the active calendar
name. This window
will also be displayed when opening an existing event, enabling you to view or modify any of the event's parameters. Tabs
are displayed enabling modification to the event actions, recurrence settings,
meeting attendees, description, file attachments, links to other
items, and appearance. If any data or
settings have been entered on a tab, the tab's name will be
bold to indicate data is present.
Basic information about the event, such as its title and
date, is displayed at the top of the Event Editor window.
- When the Event Editor is initially displayed, focus will be placed on the Title field,
where a descriptive title for the event may be entered. You
can press Enter after typing the event title (while input
focus is still in the Title field) to save and close the
- The event's title will be displayed in the
Calendar View and
Event List. It will also be
displayed in the Details Pane
when the event is selected.
- The title does not need to be unique and there is no limit to its length.
- When an email reminder is sent for an event, the email
subject will be the event title.
- An optional location may be entered for the event.
- After specifying a location for an event, the location
will be added to a drop-down list. You can select a
previously entered location, rather than typing it in again,
by selecting the location from the drop-down list. This list
is accessed by clicking the drop-down arrow on the right
side of the Location text box.
- The location will also be displayed in the
Calendar View, depending on
the view settings.
- The event will belong to the specified calendar.
- Clicking the drop-down arrow will display a list of all
- You can type a different calendar name to add the event
to a new calendar. The calendar will be created after
closing the Event Editor window.
- When opening an existing event, you can use the Calendar
field to reassign the event to a different calendar.
- When reassigning an event to a different calendar, a
window will be displayed asking if the default properties of
the destination calendar, such as the category and reminder
settings, should be applied to the event.
- This field is disabled when an occurrence of a recurring
event series is opened, since individual occurrences can't
be assigned to calendars that are different than the
calendar used by the rest of the series.
- Events can be associated with zero or more categories.
- To associate categories, place checkmarks in the desired
categories, accessed from the Category drop-down list.
- You can also create, delete, or rename categories by
clicking the "..." button. This will open the
Category Editor window.
- Events can be assigned a priority.
- To select a priority, click the drop-down arrow and pick
a priority name from the list. If a priority is not desired,
- The list of defined priorities can be modified by
clicking the "..." button. This will open the
Priority Editor window. Up
to 10 priority types can be defined.
- Check this box if you'd like to mark the event as
- Events can also be marked as completed by
using the associated checkboxes in the
- Completed events will be faded (semi-transparent) when displayed
in the Calendar View.
- If the Hide Completed Events option is
selected from the View menu,
completed events will be hidden from
display in the Event List and
Start and End Time
- The start and date can be selected from a drop-down
calendar or typed in using the keyboard. The drop-down
calendar will show color-coding for each day, similar to the
Month Navigation Pane. Also, you can see what activities
occur on a date by hovering the cursor over the date for
about a second.
- The event's beginning and ending date and time can be
specified. Events can be all day, span multiple dates,
or have starting and ending times.
- If "All Day Event" is checked, the event will
last all day and the starting and ending times
won't be displayed. All day events can still span
multiple dates. They will be all-day events on each
- The starting and ending times can be selected from the drop down list.
If the desired time isn't available from the drop-down list,
you can use the keyboard to type in a time (example: "1:50 PM").
The up/down arrows can also be used to increment or
decrement the time by 5 minute intervals.
- The event duration shows how long the event lasts.
It can also be modified to adjust the event
ending time, or vice versa. Duration values can be
selected from the drop down list. If the desired
duration value isn't available from the drop-down list, it
can be typed in (example: "1.3 hours").
- The minimum duration for an all-day event is 1 day. The
minimum duration for a non all-day event is 1 minute.
- Note that the ending date and time must come after the starting
date and time. If they do not, the starting date and
time will be automatically adjusted.
A toolbar appears at the top of the Event Editor,
providing a number of commands.
From left, to right, the commands are defined below:
- Save And Close - Saves the event and closes the
editor window. The keyboard shortcut is Ctrl+S.
- Save - Saves the event but leaves the editor window
- Save and New Event - Saves the event and creates a
new event in the same editor window. The keyboard shortcut is Ctrl+N.
- Delete - Deletes the event and closes the editor
window. The keyboard shortcut is Ctrl+D.
- Print - Prints the event details. The keyboard shortcut is Ctrl+P.
- Email - Initiates a new email using your default
email program. The body of the email is initialized from
the current event. The keyboard shortcut is Ctrl+E.
- Defaults - Expands in to a submenu for saving the
current event data as the default for new events
belonging to the same calendar, or loading the
associated calendar's defaults, which will override the
- Previous/Next Event - Saves the current event and
opens the previous or next event in the same editor
window. The next or previous event is found by using the
date and time of the current event and searching
backward or forward in time until another event is
found. The keyboard shortcuts are Alt+UpArrow and Alt+DownArrow.
- Close - Closes the editor window. If there are
unsaved changes, a message will appear asking if those
changes should be saved first. The keyboard shortcut is Alt+F4.
- Help - Displays this documentation. The keyboard shortcut is F1.
The "Event Defaults" button enables the currently
specified action settings, as well as the description and other
basic information, to be saved as the default
for any new events that are created belonging to
the same calendar. This is equivalent to modifying the event
default under the
but is a convenient shortcut. You can also load the default
settings and assign them to the current event.
A list of available actions is shown on the Action tab of the
Event Editor window. Actions can be enabled or disabled using the
associated checkbox. Actions that have already been performed
will be indicated with gray checkmarks.
When an action is enabled, additional
options will be displayed to
enable the action's settings to be viewed or modified. The
Action tab name will also be made bold to
indicate the event has associated actions. An event can have one or more of the
The following event recurrence types can be specified on the
Recurrence tab when the "Recurring Event..." box is checked.
Each recurrence type provides a number of additional options to
customize the event recurrence exactly the way you want.
You can also specify a date range or maximum number of event
occurrences using the Recurrence Range
The Meeting tab can be used for sending the event as a
meeting request to any combination of individual contacts,
distribution lists, or contact groups. This tab will be
automatically enabled when "New -> Meeting Request" is commanded from
the File menu. It can also be used
to convert an existing event into a meeting request. To define a
meeting request, click the checkbox on the Meeting tab and
specify the required and optional attendees.
Have Replies Sent To
If you'd like to initiate the meeting request on behalf
of someone else, check the "Have replies sent to" box and
enter their email address. Any meeting responses will be
sent to that email address instead of your own.
You can specify individual contacts to receive the meeting
request. When clicking this field, a drop-down list of contacts
will be shown. Use the checkboxes to select the desired
contacts. If you need to add a new contact, click the "..."
button to access the Contact Editor,
where a new contact can be defined.
The meeting request can be sent to one or more distribution
lists. To select the desired distribution list(s), click the
drop-down button and use the checkboxes. If you haven't defined
any distribution lists, or if you'd like to view/modify existing
distribution lists, click the "..." button. A menu will appear
enabling creation, modification, or deletion of distribution
The Contact Editor contains
a "Group/category" field. If this field is used, you'll see a
drop-down list of the currently used contact groups. Use the
checkboxes to select the desire contact groups. This can be used
as an alternative to distribution lists. Any contacts associated
with the selected group(s) will receive the meeting request.
Sending a Meeting Request
When the event is a meeting request, the "Save and Close" and
"Save" buttons on the toolbar at the top of the editor window
are renamed "Send and Close" and "Send". When either of these buttons
clicked, the meeting request will be sent via email to the
Note, before this will work, your
will need to
first be specified.
Required attendees will be on the "To" line
of the email, and optional attendees will be on the "CC" line.
If you make changes to an existing meeting request, you can use
the Send button to send the meeting attendees the updated
meeting information. If you add additional attendees to a
meeting request, but make no other changes, the Send button can
be used to only send the meeting request to the new attendees.
Also, if you later delete the event, a meeting cancellation
notice can be sent to the attendees.
An event description can be entered on the Description tab using
a full-featured text editor.
- If a popup reminder is configured to show the event's
description, this text will appear in the reminder window.
- If an email reminder is sent, this description
will be included in the email.
- This description will also appear
in the Details Pane when the
event is selected, as well as the event's tooltip when hovering
the mouse over the event in the Calendar View.
- If the description contains links to web
pages or files, those links will be clickable in the
Details Pane. You can also hold
the Ctrl key while clicking a link in the description editor to
open the link.
- The editor also supports drag-and-drop, so you
can drag files or pictures from Windows Explorer into the
Custom Data (Ultimate Version Only)
VueMinder Ultimate provides the ability to define custom
data fields for events via the Custom tab of the Event
Editor. Custom data can also be imported or exported, and
will sync over a local network when using
Server. See the Custom Data
documenation for more information.
Any number of file can be attached to the event (as
links), using the Files tab.
popup reminder is configured to show the event's
description, linked filenames will appear in the reminder window.
The files will also appear
in the Details Pane when the
event is selected. Files can be opened from the Files tab by
double-clicking or using the Open command on the toolbar and
right-click context menu. More information can be found
Events can be linked with other events, tasks, notes, or
contacts by using the Links tab.
When a link is created, it becomes 2-directional, meaning a
backlink to the event will be automatically added to the
linked item. Linked item details will be shown on the Links
tab. For example, when an event is linked to a contact, the
Links tab will show the associated contact's email address
and phone number. More information can be found
The appearance tab enables a custom appearance
and/or day background to be specified for
the event. The custom appearance will override any associated
calendar, category, priority, or location appearances. To reset
a customized appearance, click the "Reset Appearance" button, or
uncheck the appearance override checkbox. More information can
be found here.