How to get here...
- Click the "Contacts" tab on the main window. The Distribution Lists are shown in a docked area of the Contacts tab.
- Click the "Contacts" command in the Go menu.
- Press Ctrl+9.
The Distribution Lists area of the Contacts List displays all the defined distribution lists. A distribution list can be opened in the Distribution List Editor by double-clicking its row. A distribution list can be right-clicked to initiate sending a new meeting request, email, or text message to the members of the distribution list. New distribution lists can also be created and added to this tab.
Distribution lists can be used for sending the following items to groups of contacts:
Docking/Pinning in Contacts List
The Distribution Lists area defaults to being docked along the right-edge of the Contacts List. It's possible to unpin the Distribution Lists area so it automatically hides as a tab. Click the "pin" button on the right-side of the Distribution Lists title bar to unpin the list. It's also possible to change the docking to a different edge of the Contacts List. This can be done by clicking and dragging the "Distribution Lists" caption bar.
When a distribution list row is right-clicked, a context menu will display.
Open Distribution List
This command will open the select distribution list in the Distribution List Editor, where the distribution list's members can be added or removed.
New Distribution List
This command will command the Distribution List Editor to be displayed for a new distribution list.
New Meeting Request to Distribution List
This command will create a new meeting request to the selected distribution list(s) and display the meeting request in the Event Editor, where the details of the meeting request can be specified. The meeting request will be sent via email, so this command will only work correctly if your email settings have been configured and if the selected contact has an email address specified.
New Text Message to Distribution List
This command will initiate a new text message to the selected distribution list(s), provided the members' cell phone and mobile carrier information has been specified. The Send a Text Message window will be displayed, where the text message can be typed and additional recipients selected.
The message will be sent as soon as it has been typed, and can contain anything you'd normally send in a text message from your cell phone. The benefit to using this command is that it supports sending the same text message to multiple recipients at the same time. Some phones don't support distribution lists for text messages, so this is a convenient workaround for users lacking this feature on their phone, or anyone that prefers typing with all 10 fingers instead of 2 thumbs.
Delete Distribution List
This command will delete the selected distribution list(s). If you accidentally delete a distribution list, the Undo command on the Edit Menu can be used to restore the deleted distribution list.
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