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Overview
How to get here...
- Use the "New -> Distribution List" command on the File menu or the task tray icon's right-click menu to create a new distribution list.
- Double-click an existing distribution list in the Distribution Lists area of the Contacts List.
- Right-click the Distribution Lists area of the Contacts List, and select either the "New Distribution List" or "Open Distribution List" commands from the popup menu.
- Click the "..." button in the Distribution List field when defining the recipients for an email, text message, or voice phone reminder.
- Click the "..." button in the Distribution List field on the Meeting tab of the Event Editor.
Distribution lists can be used for sending email reminders, text message reminders, voice reminders by phone, or meeting requests to a pre-defined group of contacts. The Distribution List Editor is used for creating new distribution lists or modifying existing ones. The window is arranged with members of the distribution list on the left side, and all other contacts on the right side. Left and right arrow button can be used to move selected contacts into or out of the distribution list. The buttons will be enabled or disabled depending on which list has selected contacts.
Creating a New Distribution List
To create a new distribution list, use the "New ->
Distribution List" command on the File menu
or right-click the Distribution List area of the
Contacts List and select
"New Distribution List" from the popup menu. The
Distribution List Editor will show all your contacts on the
right, and an empty list of the left. The distribution list name
will default to "New Distribution List", but this can be
modified by typing in a different name. To add contacts to the
distribution list, select the desired contacts from the list on
the right, and then use the arrow button to move them into the
list on the left. You can select multiple contacts by holding
the Ctrl key while clicking, or a range of contacts by clicking
and dragging.
Editing an Existing Distribution List
To edit an existing distribution list, double-click the list
name in the Distribution Lists area of the
Contacts List. All
current members of
the list will be displayed on the left, and non-members on the
right. To remove contacts from the distribution list, select
them in the list on the left and click the right arrow button.
Likewise, to add non-members into the distribution list, select
them in the list on the right, and click the left arrow button.
You can also rename the distribution list, but the new name must
not be used by any other distribution lists.
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