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Overview
The calendar view shows either a day,
week, or
month view of your events and, optionally, tasks. You can switch between the three
view types from the Main Toolbar
or from the View Menu. Most
activities, such as creating or modifying events and tasks, are done the same
way in all three views. The primary differences are
visual, such as the range of dates displayed and the amount of
information provided in event titles. Also, event and task titles will
not word-wrap in the month view, but will in the day and week
views.
Date Navigation
The currently displayed date(s) will be displayed at the top
of the Calendar View. You can navigate to previous or next
dates by clicking the left or right arrow buttons.
Creating New Events and Tasks
In each view, new events and tasks can be created in several ways:
- You can create a new event by double clicking an empty space in the desired date or
time slot. A normal, non-recurring, event will be created.
- You can use the "New Event" command from the
Main Toolbar or the
File Menu, or use the Ctrl+N
keyboard shortcut.
- You can use the "New Task" command from the
Main Toolbar or the
File Menu, or use the Ctrl+Shift+T keyboard shortcut.
- You can create new events by right-clicking and selecting the "New Event",
"New Recurring Event", or "New All Day" event commands
from the context menu. The
Event Editor window
will be displayed for the new event. When creating a
recurring event, the Recurrence tab will be displayed in the
Event Editor by default.
- You can create new tasks by right-clicking and selecting the "Task" command
from the context menu. The
Task Editor window will
be displayed for the new task.
Editing Existing Events and Tasks
In each view, existing events can be modified in several
ways:
- You can open an event by double-clicking it. The event will open
in the Event Editor
window. If a recurring event is selected, you will be
prompted to select whether you want to open the selected
occurrence or the entire series. You can also open a task in
the Task Editor window
by double-clicking the task.
- You can open an event or task by selecting the event or
task you'd like to edit, and then
pressing the Ctrl+O keyboard shortcut.
- You can open an event by right-clicking the event and then selecting the "Open
Event" command. The event will open in the
Event Editor window.
If a recurring event is selected, you will be prompted to
select whether you want to open the selected occurrence or
the entire series.
- You can open a task by right-clicking the task and then selecting the "Open
Task" command. The task will open in the
Task Editor window.
- By dragging the the event or task to a different date and/or
time slot. Click the event or task, and hold the mouse button down.
Then, move the mouse to drag the event or task to the desired date
and/or time slot. Release the mouse button to complete
moving the event or task.
- By resizing the event or task's box. The box
corresponds to the starting and ending date and time of the
event or task.
Depending on the active view, these dates or times can be
modified by resizing the event or task box. All-day events can
have their left and right edges resized to adjust their
starting and ending dates. Non all-day events and tasks that
have a start time can have
their top and bottom edges resized to adjust their starting
and ending times.
Context Menu Commands
Right-clicking an empty area in the Calendar View, with no
event or task selected, will result in the
following context menu being displayed:
Right-clicking an event will result in the following context
menu. Commands are added for opening or deleting the event,
marking it as completed, assigning it to a different calendar,
and sending it via email.
Right-clicking a task will result in the following context menu. Commands
are added for opening or deleting the task, and marking it as
completed.
New Event
- After selecting this option, the
Event Editor Window
will be displayed, where a new event can be defined. The
event will default to being at a certain time of day and
non-recurring. These settings can be modified from within
the Event Editor window.
New Recurring Event
- After selecting this option, the
Event Editor Window
will be displayed, where a new recurring event can be
defined. The event will default to being at a certain time
of day and recur weekly on the selected day. These settings
can be modified from within the Event Editor window.
New All Day Event
- After selecting this option, the
Event Editor Window
will be displayed, where a new all-day event can be defined.
The event will default to being all day and non-recurring.
These settings can be modified from within the Event Editor
window.
New Task
- After selecting this option, the
Task Editor Window will
be displayed, where a new task can be defined. The task will
default to being on the day that is active or was clicked.
Open Event
- This command is visible only when an event is selected
or was right-clicked.
- After selecting this option, the
Event Editor Window
window will display, allowing the properties of the selected
event to be viewed or modified.
- If the selected event is recurring, you'll have the
option of either opening the entire series, or only the
selected occurrence.
- The keyboard shortcut is Ctrl+O.
Open Task
- This command is visible only when a task is selected or
was right-clicked.
- After selecting this option, the
Task Editor Window will display, allowing the properties of the selected
task to be viewed or modified.
Delete Event
- This command is visible only when an event is selected
or was right-clicked.
- After selecting this option, the you will be prompted to
confirm deletion of the selected event.
- If the selected event is recurring, you'll have the
option of either deleting the entire event series, or only
the selected occurrence.
- The keyboard shortcut is the Delete key.
Delete Task
- This command is visible only when a task is selected or
was right-clicked.
- After selecting this option, the you will be prompted to
confirm deletion of the selected task.
- The keyboard shortcut is the Delete key.
Completed
- Events and tasks can be marked as completed by
using the Completed context menu option.
- After marking an event or task as completed, its display
will either change or it will be hidden, depending on whether the View menu
is set to hide or display completed items. Completed events will
be displayed semi-transparently, as shown below. Completed tasks
will be displayed with crossed-out gray text.
Assign to Calendar
- This menu command allows the selected event to be
quickly re-assigned to a different calendar.
- The menu expands into a listing of your defined
calendars. To assign the event to a different calendar,
click the desired calendar from the list.
- You can also re-assign event to different calendars from
the Calendar column of the Event
List.
Cut
- This will cut the event that is currently selected. The
event will be removed from the calendar and placed on the
clipboard.
- This menu option is enabled only when a single event is
selected.
- The keyboard shortcut for cutting is Ctrl+X.
Copy
- This will copy the event that is currently selected. The
event will be copied to the clipboard.
- This menu option is enabled only when a single event is
selected.
- The keyboard shortcut for copying is Ctrl+C.
Paste
- This will paste the event that was previously cut or
copied, at the currently selected date or time slot.
- The date of the original event is not preserved, but its
time of day and duration are. This allows an event to be
easily copied and pasted to multiple dates.
- If there is not an event on the clipboard, this menu
option will be disabled.
- The keyboard shortcut for pasting is Ctrl+V.
Today
- Selecting this will cause today's date to be selected
and displayed.
Go To Date
- This will display the Go
To Date dialog, where any date can be selected for
display.
- The Calendar View will
update to show the selected date.
- The keyboard shortcut for going to a date is Ctrl+G.
Show Tasks in Calendar
-
This toggles whether tasks will
appear in the Calendar View.
-
The default setting is to include
tasks in the Calendar View, but if you prefer to only see
these in the the Task List or
Event List, you can uncheck
this option.
Send via Email
- This will save the currently selected event(s) to an iCalendar (.ics)
file.
- This command is disabled if a task is selected. It only
works with events.
- This file will be attached to a new email using your
default email client, provided you have an email program
installed on your computer.
Event Appearance
Events are displayed using the appearance settings of the
associated calendar, as specified on the
Appearance Toolbar or
Calendar Properties. This
allows events belonging to different calendars to be easily
distinguished. You can also override the appearance of
individual events if the
Appearance Option to allow this has been selected.
Depending on the current view type, window size, and event
font size, the
information displayed in event blocks will vary slightly. For
example, on the Month View, the
event starting time will be displayed for events that aren't
all day. The event location will also be displayed, but
due to space limitations, may not fit completely. If you cursor
over an event, a tooltip will be displayed showing the complete
event title, location, and starting/ending times.
On the Day and
Week Views, the event starting time
is not displayed in the event block because the event block is
located within its associated time slot.
Regardless of the view type, icons will be displayed in the
event blocks to indicate any of the following conditions:
-
An event with an associated reminder will display with an
alarm bell icon. The reminder could be a popup
reminder, desktop alert, email reminder, text message reminder, or any
combination of those. When the reminder has been
processed or dismissed, the icon will be removed.
-
A recurring event will display with a recurrence icon.
-
A variation of a recurring event will display with a
recurrence icon that is crossed out. For example, if a
recurring event normally starts at 11:00 AM, and you need to
modify an instance of the event to occur at 12:30 PM, the
variation icon will display to indicate the event is
normally recurring but has been changed.
Task Appearance
Tasks do not provide the same appearance settings as events.
Overdue tasks will always display with a red border and bold red
text. Uncompleted tasks that are not overdue will have a simple
black border and plain black text. Completed tasks will have a
gray border and crossed-out gray text.
- An example of an overdue task:
- An example of a normal task, not overdue and not yet
completed:
- An example of a completed task:
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