Calendar Properties

Contents

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How to get here...

  • Double-click an event calendar name in the Calendar List.
  • Right-click an event calendar in the Calendar List and select the Calendar Properties command.
  • Click the Calendar Properties command in the Edit menu, or press the F2 keyboard shortcut. The Properties of the currently active calendar will be shown.

Overview

Each calendar of the Calendar List can have its properties individually modified. The calendar can be subscribed, published, synced with Google Calendar, synced with Outlook, synced with Exchange Server, or shared over a local network.

The calendar properties window.

Overall Properties

Calendar Name

The calendar can be renamed. This name will appear in the Calendar List. If the calendar is shared and you are not the owner of the calendar, this field will be disabled.

Calendar Group

A group can be specified for the calendar. Calendar groups are used in the Calendar List to group similar calendars. The assigned group can be modified by dragging and dropping the calendar in the Calendar List, or by specifying a group name in the Calendar Properties window. To select an existing group, use the drop-down button. To create a new group, type in the desired name.

Calendar Properties - Settings

Appearance

The calendar appearance can be modified as described here.

Event Conflict Handling

Each calendar can be individually configured for event conflict handling, enabling warnings to be displayed when events within the calendar, or in other calendars that have conflict handling enabled, are scheduled to occur at the same time or overlapping times. Two types of warnings are provided, and can be enabled or disabled using the checkboxes.

Two different types of event conflict warnings can be enabled or disabled for each calendar.

Calendar  Properties - Event Defaults

Default event properties can be specified. These will be used when new events belonging to the calendar are created, when events are imported into the calendar, or when the calendar syncs with an external source such as Google Calendar or a calendar subscription.

For example, if you have a calendar whose events you'd like to default to sending email reminders 4 hours before the event starting time, you can specify this in the calendar properties. Any new events will automatically default to having this property. Each calendar can have its own event defaults. You can also make the current calendar's settings the defaults for any new calendars by checking the "Use these defaults for new calendars" box.

Default event properties can be specified.

Calendar Properties - Sync

Calendars can be configured to sync (or not) via the Sync tab. VueMinder can share calendars with other VueMinder installations on your local network, publish calendars, subscribe to calendars, sync 2-way with an iCalendar file/URL, or sync calendars with Google Calendar, Outlook, or Exchange Server.

Do Not Sync

Check the "Do not sync" box on the Sync tab of the Calendar Properties if you don't want your calendar to sync with any external calendars. Your calendar will be stored locally and will be completely private.

Share with VueMinder on Other Computers

Calendars can be shared over a local network, enabling the same calendar to be viewed or modified by multiple people, or from multiple computers. Calendars are shared through MySQL Server. Installation instructions can be found here.

To share a calendar over the local network, check the "Share this calendar" box on the Sync tab. If this is the first time you've shared a calendar, you may be asked to specify the server name. All computers sharing calendar data must be configured to use the same server. The server can be specified in the Sharing Options. After sharing a calendar, it will automatically appear on other computers.

The Sharing tab on the Calendar Properties window allows the calendar to be shared over your local network.

The calendar will default to being read-only for all people on the network. You can assign a different default permission for the "(Everyone)" identifier, or you can selectively assign user permissions to override the default. In the example above, three additional users were added with "Contributor" permission, meaning they can both view and modify the calendar. All other users can only view it. Permission levels are stored securely in the shared database, using 256-bit encryption. This ensures the data is secure from unauthorized users.

Permission levels can be assigned for everyone, or for specific users.

To add a user permission, type the user name or select it from the drop-down list. The user name needs to match the MySQL Server account name of the user you're sharing with. After entering a valid user name, the "Add" button will become enabled. Click the "Add" button to add the user to the list below. If it's not easy to distinguish users based on login name, you can optionally enter a more descriptive name for the user in the "Name" cell, after clicking the Add button. To override the default permission level for the user, click the "Permission Level" cell, and select from the drop-down. The following permission levels are supported:

Permissions can also be defined for who can delete events in the shared calendar. By default, the calendar owner and any contributor can delete events. You can change this so only the calendar owner, or only the calendar owner and the person that created a particular event, can delete that event.

Publish

Calendars are published using the Standard iCalendar (RFC 5545) Format. To enable publishing of a calendar, check the "Publish" box on the Sync tab.

Publishing settings can be specified in the Calendar Properties window.

Publishing to URL or File Path

A location to publish the calendar needs to be specified. This can be a web URL or a shared file on your local network. The name should end with ".ics", which is the file extension for iCalendar file types. When publishing to a shared or local file, you can use the "..." button to browse to the desired destination. Otherwise, the web URL will need to be typed or copied/pasted from your web browser.

Options

You can select the following options when publishing:

You can also use the Publish Now button to immediately publish the calendar. Note that this is the same as commanding Sync Calendar from the Share menu or Status Bar.

Authentication

WWhen publishing to a web URL that requires authentication, you'll need to check the "Server requires authentication" box. Enter your username. You can optionally enter your password and check the "Save password" box. If you choose to not save your password, you will need to manually enter your password when the calendar is published. Passwords are saved securely to the local drive using 256-bit encryption. VueMinder can also connect securely using the SSL (Secure Socket Layer) 3.0 or TLS (Transport Layer Security) 1.0 protocols, when available.

Subscribe

You can subscribe to any calendar file that follows the Standard iCalendar (RFC 5545) Format. To subscribe to a calendar, check the Subscribe box on the Sync tab. A URL or file location must be specified. The Add Public Calendars and Holidays feature can be used to add calendar subscriptions without needing to enter a URL. Calendars that are subscribed to external sources will be read-only in VueMinder, to ensure local changes aren't made which will be overwritten the next time the calendar subscription syncs to match the remote calendar. If you want to edit a subscribed calendar, you can uncheck the "Subscribe" box on the Sync tab. However, the calendar will no longer sync to match the external calendar.

Subscription settings can be specified in the Calendar Properties window.

Subscription Location

A location of the calendar you wish to subscribe to needs to be specified. This can be a web URL or a shared calendar file on your local network. The name should end with ".ics", which is the common file extension for iCalendar file types.. When subscribing to a shared or local file, you can use the "..." button to browse to the desired destination. Otherwise, the web URL will need to be typed or copied/pasted from your web browser. In the example shown above, the subscription is to a public Google calendar.

Options

You can select the following options when subscribing to a calendar:

You can use the Update Now button to immediately update the calendar subscription. Note that this is the same as commanding Sync Calendar from the Share menu or Status Bar.

Authentication

When subscribing to a web URL that requires authentication, you'll need to check the "Server requires authentication" box. Enter your username. You can optionally enter your password and check the "Save password" box. If you choose to not save your password, you will need to manually enter your password whenever the calendar subscription is updated. Passwords are saved securely to the local drive using 256-bit encryption. VueMinder also connects securely using the SSL (Secure Socket Layer) 3.0 or TLS (Transport Layer Security) 1.0 protocols, when available.

Sync with File or URL (2-way)

Calendars can be configured to sync 2-way with an ics (iCalendar) file or URL. This is equivalent to both publishing and subscribing to the same location. It's a simple alternative to the Share with VueMinder on other computers feature. However, due to how files are locked by Windows while being modified, this feature is not recommended when multiple people could be actively editing the same calendar at the same time from different computers.

Options

You can select the following options when publishing:

You can also use the Sync Now button to immediately sync the calendar. Note that this is the same as commanding Sync Calendar from the Share menu or Status Bar.

Authentication

When syncing with a URL that requires authentication, you'll need to check the "Server requires authentication" box. Enter your username. You can optionally enter your password and check the "Save password" box. If you choose to not save your password, you will need to manually enter your password when the calendar is published. Passwords are saved securely to the local drive using 256-bit encryption. VueMinder can also connect securely using the SSL (Secure Socket Layer) 3.0 or TLS (Transport Layer Security) 1.0 protocols, when available.

Sync with Google Calendar

VueMinder can sync with Google Calendar. Since most smartphones and mobile devices can also sync with Google Calendar, this feature provides an easy method of keeping VueMinder in sync with your devices.

To sync a calendar with Google Calendar, check the "Sync with Google Calendar" box on the Sync tab. The calendar will be uploaded to your Google account and added to your calendar list. If you use multiple Google accounts and you haven't previously sync'd VueMinder with Google Calendar, make sure you're logged into the desired Google account in your web browser prior to enabling syncing.

If you already have existing Google calendars you'd like to add to VueMinder, use Add Google Calendar command on the File menu instead of enabling syncing through the Calendar Properties. Otherwise, you'll end up adding a new calendar to your Google account rather than configuring VueMinder to sync with an existing calendar in your Google account.

Note: You may need to refresh the Google Calendar web page, if it was already open prior to enabling syncing. 
Note: When syncing is initially enabled, a web page will appear asking you to log in and/or provide permission for VueMinder to access your Google Calendar data. Make sure to click the "Allow" button. If you do not, the calendar won't be able to sync.

The Google Calendar tab allows configuration of Google Calendar sync for a calendar.

Sync Direction

Two options are provided for the sync direction. Choose whichever option will best match the way you intend to modify your calendar. For example, if you need to modify the calendar from both VueMinder and Google Calendar, the "2-way" setting would be the best choice. Or, if you're just using Google Calendar to see your events, but intend to make all modifications from within VueMinder, the "1-way VueMinder to Google Calendar" setting would be best. In most cases, the "2-way" option is recommended.

Sync Automatically

When this box is checked, the calendar will sync automatically, within 20 seconds of any changes made in VueMinder or Google Calendar. Syncing can also be manually commanded using the Sync Calendar command on the Share menu or Status Bar.

Sync Calendar Color

When this box is checked, calendar and event colors will sync between VueMinder and Google Calendar.

Include Reminders

When this box is checked, VueMinder will show popup reminders for events that have been defined in Google Calendar to show popup reminders, and vice versa. This option is not used for email and SMS reminders, since that would result in duplicate reminders being transmitted from both VueMinder and Google Calendar.

Apply Event Defaults

When this box is checked, the default event settings specified on the Event Defaults tab will be applied to new events that are added to VueMinder as a result of syncing with Google Calendar. In other words, if you add events to Google Calendar, you can use this option to automatically configure those events to show reminders in VueMinder.

Sync with Microsoft Outlook

VueMinder can sync calendars with local Microsoft Outlook calendars, which can then synchronize with many mobile devices, such as iPhone, Android, and Blackberry. Outlook can also sync with Yahoo Calendar and Windows Live Calendar.

Note: If you have an existing calendar in Outlook you'd like to synchronize with VueMinder, the easiest approach would be click the Add Outlook Calendar command on the File menu.. Only calendars that are stored in the local Outlook .pst file will be available to sync. If you sync Outlook with calendars located on an Exchange Server, you can configure VueMinder to sync with your Exchange Server calendars by using the Add Exchange Calendar command on the File menu.

Outlook synchronization settings can be specified on the Outlook tab of the Calendar Properties window.

NNote: If the Trust Center in Outlook doesn't recognize your antivirus software or if your virus definition files are out-of-date, you might recieve a warning message when VueMinder syncs with Outlook. The message will claim another program is attempting to access your email. This is not true - VueMinder only accesses the calendar data in Outlook, nothing else. To disable the warning message, update your antivirus definition files or install antivirus software that is compatible with Outlook. If that's not an option, you change the sync frequency to "Never" and manually sync when needed. The Outlook message will still appear, but only when you command syncing.

Sync with Microsoft Exchange

Microsoft Exchange calendars can be added to VueMinder by using the "Add Calendar -> Add Exchange Calendar" command on the FIle menu. After an Exchange calendar has been added, its sync settings can be modified via the Sync tab of the Calendar Properties. The "Sync with Microsoft Exchange" option doesn't appear for calendars that haven't been added from Exchange Server.

The sync direction can be set to 2-way or 1-way (Exchange to VueMinder). If you sync your mobile devices with Exchange ActiveSync, the 2-way option is recommended. This will result in changes you make in VueMinder appearing on your mobile devices, and vice versa. 2-way syncing also enables seamless integration with Outlook when syncing through the same Exchange Server.

VueMinder can also sync with contact data that is found in meeting requests. Uncheck the "Include contact data" box if you don't want contact information to be synced. In some cases, this can help improve performance when syncing since less data is transmitted.

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