Contents
- Introduction
- Adding calendars from other sources
- Configuring settings and options
- Working with menus and toolbars
- Viewing calendar data
- Viewing and configuring reminders
- Working with calendar data
- Working with contact data
- Exporting and publishing calendar data
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Overview
The Calendar Items area of the main window contains tabs for
listing the calendars, categories, priority types, and
locations. When the "Color Events Using" option in the
View menu is set to use the active
tab in the Calendar Items area, switching between the tabs will
recolor events based on the associated calendar, category,
priority, and location appearances. The Calendar Items area also
allows events to be filtered from the display, by unchecking
items you don't want to see.
- Double-click an item in the list to open it. When
double-clicking a calendar name, the
Calendar Properties
window will be displayed. Similarly, when double-clicking a
category, priority, or location, the
Category Editor,
Priority Editor, or
Location Editor will be
displayed, respectively.
- The checkboxes can be used to toggle the display of events in
the Calendar View,
Desktop Calendar, and
Event List. This
allows events associated with the unchecked item to be filtered from the display.
Any combination of items can be checked or unchecked.
- The calendar checkboxes can be used to filter the calendars
exported to Outlook or Excel when the "Visible Calendars"
option is selected in the
Export Calendar
window.
- The
appearance settings for the currently selected calendar can be
modified from the Appearance Toolbar
or the Calendar Properties
window. Likewise, appearance settings for the categories,
priority types, and locations can also be modified via the
Appearance Toolbar, or by opening the appropriate editor
from the Tools menu.
- An example Calendar List containing several
calendars is shown below. As you can see, the calendar appearance
settings are also applied to the calendar names to help
visually distinguish which events belong to which calendar.
Calendars can also be arranged within different calendar
groups.
Calendar Icons
Calendars displayed in the list can have varying icons or
combinations of icons...
-
The active calendar will
include a green
selection indicator. This is the default calendar when
creating new events.
-
A published calendar will have an orange arrow pointing up.
-
A subscribed calendar will have an orange arrow pointing
down.
-
A calendar that is both published and subscribed will have orange arrows pointing
up and
down.
-
A calendar that is shared over a local network will be shown
with a hand icon, similar to the sharing icon used by
Windows.
-
A calendar that is synced with Outlook will have a small
icon that looks similar to the Outlook icon.
-
A calendar that is synced with Google Calendar will have a
small icon consisting the a G within a blue circle..
-
All other calendars will
display as a plain calendar icon.
Filtering Calendar Items
On each of the tabs of the Calendar Items area, checkboxes
are displayed for the various items. These checkboxes are used
for filtering display of associated events from the
Calendar View. For example, if
you have a calendar containing events that you usually don't
need to see, you can uncheck the calendar in the list.
Similarly, if there is a certain category of events, event
location, or priority type that you don't need to see, those can
be filtered as well. When items are filtered, a message will be
displayed at the bottom of the Calendar Items area. This message
contains an "X" button, allowing the filter to be reset, so all
events will be displayed.

Any tab having one or more active filters will have its name
in bold. In the example above, every tab has at
least one filtered item.
Context Menu Commands for Calendars
Right-clicking a calendar in the Calendar List will result in the
following context menu being displayed:

New Calendar
- After selecting this option, a new calendar entry will be added to the
Calendar List.
- The new calendar will become the default calendar when creating new events.
You can change the default calendar by clicking on a
different calendar in the list.
- The formatting of events belonging to the calendar can be modified by using the
Appearance Toolbar or
Calendar Properties
command.
- The keyboard shortcut is Ctrl+Shift+C.
New Shared Calendar
- This command is similar to the "New Calendar" command,
except the created calendar will default to being shared
over the local network.
- The user permissions for the shared calendar can be
adjusted on the Sharing tab of the
Calendar Properties
window, which will be automatically displayed after
selecting this command.
New Calendar Group
- This command will create a new top-level calendar group.
- Calendar groups can be used to logically group similar
calendars. For example, if you have several calendar
subscriptions, you could create a new calendar group named
"Subscriptions" to contain these.
- After creating a new group, existing calendars can be
dragged and dropped into the new group.
Calendar Properties
- This will open the
Calendar Properties window for the currently active
calendar, where the calendar's appearance, event defaults,
subscription settings, publishing settings, and Outlook
synchronization settings can be viewed or
modified.
- The keyboard shortcut for accessing the Calendar
Properties is F2.
Rename Calendar
- This command will allow the calendar to be renamed.
- If a name is entered that is already used by a different
calendar, the name change will be rejected. Calendar names
must be unique and non-blank.
Categorize Calendar
- This command will allow all events belonging to the
calendar to be re-categorized.
- For example, if you've imported a calendar of birthdays,
but all events are set to the "Default" category, you could
categorize all events belonging to the imported calendar to
the "Birthdays" category by using the "Categorize Calendar"
command.
Delete Calendar
- This command will delete the active or selected calendar.
- Before the calendar is deleted, you will be prompted to confirm the deletion.
- The keyboard shortcut for deleting a calendar is the Delete key.
Add Shared Calendar From Local Network
- Select this command to add an existing shared calendar
to the Calendar List.
- The Add Shared Calendar
window will appear, listing any shared calendars you can
access.
- The keyboard shortcut for adding a shared calendar from
the local network is F9.
Add Calendar Subscription
- This will initiate a new calendar subscription.
- A new calendar will be created and added to the
Calendar List.
- The Subscribe
to Calendar window will then be displayed, allowing the
location of the calendar to be specified, along with other
subscription settings.
- If the new calendar is successfully subscribed, it will
automatically be named based on the source calendar.
- The keyboard shortcut for adding a calendar subscription
is F6.
Add Public Calendars and Holidays
- After selecting this command, the
Add Public Calendar
window will be displayed, allowing you to browse a list of
publicly available calendars and select ones that you would
like to add to your
calendar list.
- These public calendars cover things like holidays for a
variety of countries and religions, sports and
entertainment events, science and astronomy events, and
much more.
Add Google Calendar
- This command allows you to add an existing Google
Calendar to your calendar list.
- Selecting this command will result in the
Add Google Calendar
window appearing, where you can select from the calendars
seen in Google Calendar and add those to VueMinder Calendar.
- When adding a Google Calendar, you can choose from
several sync methods, including 1-way and 2-way. You can
also adjust the sync frequency, or configure the calendar to
only sync when a change is detected.
Export Events
The Export Events menu option expands into a submenu allowing
the selected calendar to be exported to an iCalendar (ICS)
formatted file, to an Excel spreadsheet, or to Outlook. Depending on the selected command, the corresponding tab
on the
Export Calendar Window
will be displayed, where the selected calendar can be
exported.

To iCal (ICS)
- Exporting using this option will allow your exported calendar
to be imported by anyone else
that is using VueMinder Calendar or another calendar program that supports
importing iCalendar (.ics) formatted files.
- Exporting differs from publishing because an exported calendar won't be synchronized
or automatically updated when changes are made.
To Excel
- This command exports appointments belonging to the
selected calendar and within a specified range of dates to
Microsoft Excel. The exported appointments can be saved to
an Excel workbook, or as any other file type Excel is
capable of saving, such as XML, HTML, or plain text.
- When exporting to an Excel workbook, the generated
workbook can also be imported into VueMinder Calendar.
- This command requires Microsoft Excel 2003 or later to
be installed.
To Outlook
- This command exports the selected calendar to Microsoft
Outlook.
- If you prefer to keep your calendar automatically
synchronized with Outlook, you can enable Outlook
synchronization in the
Calendar Properties
instead of manually exporting.
- This command requires Microsoft Outlook 2003 or later to
be installed.
Import Events
The Import menu option expands into a submenu allowing
calendars to be imported from an iCalendar (ICS)
formatted file, from an Excel spreadsheet, or from Outlook. Depending on the selected command, the corresponding tab
on the
Import Calendar Window
will be displayed, where calendars can be
imported.

From iCal (ICS)
- This command imports a calendar using the standard iCalendar
(.ics) format. Calendars of this format are are widely available on the web,
and can cover everything from standard holidays to the schedule of your favorite television show.
- Importing differs from subscribing because an imported
calendar won't be synchronized or periodically updated from
the source. If you expect the source calendar is
likely to change, subscribing to the calendar may be a
better option. If, on the other hard, the source
calendar is not likely to change, or is located somewhere
that is not always accessible, importing may be the better
option.
From Excel
- This command imports appointments from a
Microsoft Excel workbook. The appointments can belong to one
or more calendars. Calendars that don't exist yet will be
created. Events that are already present in VueMinder
Calendar will
be updated rather than duplicated.
- This command requires Microsoft Excel 2003 or later to
be installed.
From Outlook
- This command imports one or more calendars from Microsoft
Outlook.
- If you prefer to keep your calendar(s) automatically
synchronized with Outlook, you can enable Outlook
synchronization in the
Calendar Properties
instead of manually importing.
- This command requires Microsoft Outlook 2003 or later to
be installed.
Share Calendar
The Share Calendar menu option expands into a submenu of commands for
calendar sharing and synchronization.

Share to Local Network
- Select this command to share the currently active calendar over
your local network.
- The Sharing tab of the
Calendar Properties
window will be displayed, allowing you to specify the
default permission level and optionally override the default
for specific Windows usernames.
- After sharing a calendar, other users can select the "Add Shared
Calendar From Local Network" command to add the shared
calendar to their Calendar Lists, if they have permission to
see the shared calendar.
- The keyboard shortcut for sharing a calendar to the
local network is F10.
Outlook Sync
- Selecting this command will configure the currently
active calendar to be synced with Outlook. This is done via
the Outlook tab in the
Calendar Properties
window.
- For best results, before selecting this command, ensure
a calendar of the same name already exists in Outlook. or
create it if necessary. Calendars synced between VueMinder
Calendar and Outlook must have exactly the same calendar
name in both programs.
- This command is compatible with Outlook 2003 and later.
Earlier versions of Outlook won't sync correctly, if at all.
Also, Outlook Express is not supported.
- Calendars that are shared over the local network cannot
also be synced with Outlook.
Google Calendar Sync
- Selecting this command will configure the currently
active calendar to be synced with Google Calendar. This is
done via the Google Calendar tab in the
Calendar Properties
window.
- Calendars that are shared over the local network cannot
also be synced with Google Calendar.
Publish
- This command will display the
Publish tab Calendar
Properties
window for the currently active calendar, where publishing
settings can be viewed or defined.
- The keyboard shortcut for accessing the Publish Calendar
window is F8.
- Calendars that are shared over the local network cannot
be published.
Subscribe
- This command will display the
Subscribe tab of the
Calendar Properties window for the
currently active calendar, where subscription settings can be
viewed or defined.
- The keyboard shortcut for accessing the Subscribe to
Calendar window is F7.
- Calendars that are shared over the local network cannot
be subscribed.
Sync Calendar
- This command will synchronize the active calendar.
- For calendars that are published, the latest changes
will be updated to the publishing location.
- For calendars that are subscribed, the calendar will be
updated from the subscription location. Any local
modifications will be overwritten unless the calendar is
also published.
- This command will synchronize calendars that are shared
with Microsoft Outlook.
- This command is not available for calendars shared over a
local network, since those sync automatically when required.
- For calendars that are shared with Outlook and also
published and/or subscribed, the subscription update will
happen first, followed by Outlook synchronization, and then
the calendar will be published. This allows VueMinder
Calendar to
effectively publish Outlook calendars to wherever you'd
like, or to update Outlook calendars from any iCalendar
source, including those on secure servers.
- During the Sync operation, the
status bar will update to show the current status. After
the Sync operation completes, the status bar will indicate
"Ready".
- This option is not available if the active calendar is not published, subscribed,
shared with Outlook, or shared with Google Calendar.
- The keyboard shortcut for syncing the current calendar is
F5.
Sync All
- This command will synchronize all calendars that are published, subscribed,
shared with Outlook, or shared with Google Calendar.
- This is equivalent to performing a Sync command on each
calendar, except it is done as one operation.
- During the operation, the status bar will update to show
the current status. After the Sync operation completes, the
status bar will indicate "Ready".
- The keyboard shortcut for syncing all calendars is Ctrl+F5.
Send Calendar via Email
- This command will save the currently selected calendar as an iCalendar (.ics)
file and attach it to a new email using your default email
client.
- If you don't have an email program installed or
configured on your computer, this command won't do anything.
- The keyboard shortcut to send a calendar or event via
email is Ctrl+E.
Context Menu Commands for Calendar Groups
Right-clicking a top-level calendar group will result in the
following menu. Most of the commands are the same as the ones
described above, when right-clicking a calendar name. However, a
few are different, and will be described below.

Rename Calendar Group
- This command allows the calendar group to be renamed.
- Calendar groups can have any name, as long as the name
is unique and not used for any other calendar groups.
Delete Group
- This command will delete the calendar group and all
calendars it contains. Use with caution!
Context Menu Commands for Categories, Priorities, and
Locations
When right-clicking a category, priority, or location, a
context menu similar to the one shown below will be displayed.
In the example below, a category was clicked. Similar commands
will be displayed for priority types and locations.

New Category / Priority Type / Location
- This command will create a new category, priority type,
or location, and then display the new type in the
appropriate editor window, where its appearance can be
optionally modified.
- After adding a new type, the displayed list will be
refreshed.
Delete Category / Priority Type / Location
- This command will delete the selected category, priority
type, or location.
- Any events or tasks associated with the deleted item
will be automatically updated to remove the association.
Show Selected Category / Priority Type / Location
- This command will cause the selected item to be visible.
In other words, if it was previously filtered, it will no
longer be filtered after selecting this command.
- This is equivalent to checking an item's box.
Hide Selected Category / Priority Type / Location
- This command will cause the selected item to be
filtered. In other words, any events or tasks associated
with the selected item will not be displayed in the
Calendar View.
- This is equivalent to unchecking an item's box.
Show All / Hide All
- These commands will check or uncheck all items.
- If you only need to see one calendar item type, and
don't care to see all the others, use the "Hide All" command
first and then check only the item you wish to see. This is
much faster than individually unchecking each listed item.
- To restore visibility of all items, click the "Show All"
command.
Properties
- This command will show the
Calendar Properties
window when a calendar has been right-clicked. Similarly, is a
category, priority, or location was right-clicked, the
Category Editor,
Priority Editor, or
Location Editor will be
displayed, respectively.
- Selecting this command is functionally equivalent to
double-clicking an item.
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