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Overview
The Calendar List shows the calendars that have been defined.
- The checkboxes can be used to toggle the display of events in
the Calendar View,
Desktop Calendar, and
Event List. This
allows events to be filtered from the display depending on
which calendar they belong to.
- The checkboxes can also be used to filter the calendars
exported to Outlook or Excel when the "Visible Calendars"
option is selected in the
Export Calendar
window.
- An example Calendar List containing several
calendars is shown below. As you can see, the calendar appearance
settings are also applied to the calendar names to help
visually distinguish which events belong to which calendar.
- The
appearance settings for the currently selected calendar can be
modified from the Appearance Toolbar
or the Calendar Properties
window.
Calendar Icons
Calendars displayed in the list can have varying icons or
combinations of icons...
-
 The active calendar will
include a green
selection indicator. This is the default calendar when
creating new events.
-
A published calendar will have an orange arrow pointing up.
-
A subscribed calendar will have an orange arrow pointing
down.
-
A calendar that is both published and subscribed will have orange arrows pointing
up and
down.
-
A calendar that is not active, published, or subscribed will
display as a plain calendar icon.
Context Menu Commands
Right-clicking in the Calendar List will result in the
following context menu being displayed:
New Calendar
- After selecting this option, a new calendar entry will be added to the
Calendar List.
- The new calendar will become the default calendar when creating new events.
You can change the default calendar by clicking on a
different calendar in the list.
- The formatting of events belonging to the calendar can be modified by using the
Appearance Toolbar or
Calendar Properties
command.
- The keyboard shortcut is Ctrl+Shift+N.
Delete Calendar
- This command will delete the active or selected calendar.
- Before the calendar is deleted, you will be prompted to confirm the deletion.
- The keyboard shortcut for deleting a calendar is the Delete key.
Rename Calendar
- This command will allow the calendar to be renamed.
- If a name is entered that is already used by a different
calendar, the name change will be rejected. Calendar names
must be unique and non-blank.
Add Shared Calendar From LAN
- Select this command to add an existing shared calendar
to the Calendar List.
- A file dialog will open, allowing you to browse and
select a shared calendar file from your local network.
- After being added, the shared calendar can be both
viewed and modified. Modifications will be automatically
written to the shared calendar file, so any other computers
sharing the calendar through VueMinder Calendar will see the
changes.
- The keyboard shortcut for adding a shared calendar from
the local network is F9.
Add Calendar Subscription
- This will initiate a new calendar subscription.
- A new calendar will be created and added to the
Calendar List.
- The Subscribe
to Calendar window will then be displayed, allowing the
location of the calendar to be specified, along with other
subscription settings.
- If the new calendar is successfully subscribed, it will
automatically be named based on the source calendar.
- The keyboard shortcut for adding a calendar subscription
is F6.
Add Public Calendars
- After selecting this command, the
Add Public Calendar
window will be displayed, allowing you to browse a list of
publicly available calendars and select ones that you would
like to add to your
calendar list.
- These public calendars cover things like holidays for a
variety of countries and religions, sports and
entertainment events, science and astronomy events, and
much more.
Move Up
- This command moves the selected calendar up in the list.
- If the selected calendar is the first or only item in
the list, the Move Up option will be disabled.
- The keyboard shortcut for moving a calendar up in the
list is Alt+UpArrow.
Move Down
- This command moves the selected calendar down in the
list.
- If the selected calendar is the last or only item in the
list, the Move Down option will be disabled.
- The keyboard shortcut for moving a calendar down in the
list is Alt+DownArrow.
Show All Calendars
- This command will cause events for all calendars to be
displayed in the Calendar View.
- This is equivalent to manually checking each calendar in
the Calendar List.
- The keyboard shortcut for showing all calendars is
Ctrl+Shift+S.
Hide All Calendars
- This command will cause events for all calendars to be
hidden in the Calendar View.
- This is equivalent to manually unchecking each calendar
in the Calendar List.
- The keyboard shortcut for hiding all calendars is
Ctrl+Shift+H.
Calendar Properties
- This will open the
Calendar Properties window for the currently active
calendar, where the calendar's appearance, event defaults,
subscription settings, publishing settings, and Outlook
synchronization settings can be viewed or
modified.
- The keyboard shortcut for accessing the Calendar
Properties is F2.
Export
The Export menu option expands into a submenu allowing
the selected calendar to be exported to an iCalendar (ICS)
formatted file, to an Excel spreadsheet, or to Outlook. Depending on the selected command, the corresponding tab
on the
Export Calendar Window
will be displayed, where the selected calendar can be
exported.
To iCal (ICS)
- Exporting using this option will allow your exported calendar
to be imported by anyone else
that is using VueMinder Calendar or another calendar program that supports
importing iCalendar (.ics) formatted files.
- Exporting differs from publishing because an exported calendar won't be synchronized
or automatically updated when changes are made.
To Excel
- This command exports appointments belonging to the
selected calendar and within a specified range of dates to
Microsoft Excel. The exported appointments can be saved to
an Excel workbook, or as any other file type Excel is
capable of saving, such as XML, HTML, or plain text.
- When exporting to an Excel workbook, the generated
workbook can also be imported into VueMinder Calendar.
- This command requires Microsoft Excel 2003 or later to
be installed.
To Outlook
- This command exports the selected calendar to Microsoft
Outlook.
- If you prefer to keep your calendar automatically
synchronized with Outlook, you can enable Outlook
synchronization in the
Calendar Properties
instead of manually exporting.
- This command requires Microsoft Outlook 2003 or later to
be installed.
Import
The Import menu option expands into a submenu allowing
calendars to be imported from an iCalendar (ICS)
formatted file, from an Excel spreadsheet, or from Outlook. Depending on the selected command, the corresponding tab
on the
Import Calendar Window
will be displayed, where calendars can be
imported.
From iCal (ICS)
- This command imports a calendar using the standard iCalendar
(.ics) format. Calendars of this format are are widely available on the web,
and can cover everything from standard holidays to the schedule of your favorite television show.
- Importing differs from subscribing because an imported
calendar won't be synchronized or periodically updated from
the source. If you expect the source calendar is
likely to change, subscribing to the calendar may be a
better option. If, on the other hard, the source
calendar is not likely to change, or is located somewhere
that is not always accessible, importing may be the better
option.
From Excel
- This command imports appointments from a
Microsoft Excel workbook. The appointments can belong to one
or more calendars. Calendars that don't exist yet will be
created. Events that are already present in VueMinder
Calendar will
be updated rather than duplicated.
- This command requires Microsoft Excel 2003 or later to
be installed.
From Outlook
- This command imports one or more calendars from Microsoft
Outlook.
- If you prefer to keep your calendar(s) automatically
synchronized with Outlook, you can enable Outlook
synchronization in the
Calendar Properties
instead of manually importing.
- This command requires Microsoft Outlook 2003 or later to
be installed.
Share
The Share menu option expands into a submenu of commands for
calendar sharing and synchronization.
Share to LAN
- Select this command to share the currently active calendar over
your local network.
- A file dialog will open, allowing you to browse and
select a destination calendar name location and name.
- After sharing a calendar, you can use the "Add Shared
Calendar From LAN" command on other computers running
VueMinder Calendar to add the shared calendar to their
Calendar Lists.
- The keyboard shortcut for sharing a calendar to the
local network is F10.
Publish
- This command will display the
Publish Calendar
window for the currently active calendar, where publishing
settings can be viewed or defined.
- The keyboard shortcut for accessing the Publish Calendar
window is F8.
Subscribe
- This command will display the
Subscribe to Calendar window for the
currently active calendar, where subscription settings can be
viewed or defined.
- The keyboard shortcut for accessing the Subscribe to
Calendar window is F7.
Sync
- This command will synchronize the active calendar.
- For calendars that are published, the latest changes
will be updated to the publishing location.
- For calendars that are subscribed, the calendar will be
updated from the subscription location. Any local
modifications will be overwritten unless the calendar is
also published.
- This command will synchronize calendars that are shared
with Microsoft Outlook.
- For calendars that are shared over the local network, or
are both published and subscribed,
the subscription update will happen first, followed by the
publication. For each event, VueMinder Calendar stores a timestamp of
when the most recent modification occurred locally. This
allows VueMinder Calendar to know when the local version of an event
is more recent than the remote version, and vice versa,
which provides for seamless synchronization of shared
calendars.
- For calendars that are shared with Outlook and also
published and/or subscribed, the subscription update will
happen first, followed by Outlook synchronization, and then
the calendar will be published. This allows VueMinder
Calendar to
effectively publish Outlook calendars to wherever you'd
like, or to update Outlook calendars from any iCalendar
source, including those on secure servers.
- During the Sync operation, the
status bar will update to show the current status. After
the Sync operation completes, the status bar will indicate
"Ready".
- This option is disabled if the active calendar is not published, subscribed,
or shared with Outlook.
- The keyboard shortcut for sycing the current calendar is
F5.
Sync All
- This command will synchronize all calendars that are published, subscribed,
or shared with Outlook.
- This is equivalent to performing a Sync command on each
calendar, except it is done as one operation.
- During the operation, the status bar will update to show
the current status. After the Sync operation completes, the
status bar will indicate "Ready".
- The keyboard shortcut for syncing all calendars is Ctrl+F5.
Send via Email
- This command will save the currently selected calendar as an iCalendar (.ics)
file and attach it to a new email using your default email
client.
- If you don't have an email program installed or
configured on your computer, this command won't do anything.
- The keyboard shortcut to send a calendar or event via
email is Ctrl+E.
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